Keep Every Project Moving Without Drowning in Admin Work
Client Reviews
What Our Clients Say
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
Chad Sublet
Business Owner
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
Erika Giron
CEO, Horizon Pacific Staffing
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
Alex Behrens
Client since Oct 2024
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
Aisha Wonderfull
CEO, Publishing Startup
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
Owen Hone
Multiple Hire Client
“Great communication, efficient and proactive assistant, visible business growth.”
Sarah Jacoby
Client
“The team learned my brand and goals and transformed my business. My dream team.”
Martine Cadet
Client
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
Chad Sublet
Business Owner
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
Erika Giron
CEO, Horizon Pacific Staffing
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
Alex Behrens
Client since Oct 2024
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
Aisha Wonderfull
CEO, Publishing Startup
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
Owen Hone
Multiple Hire Client
“Great communication, efficient and proactive assistant, visible business growth.”
Sarah Jacoby
Client
“The team learned my brand and goals and transformed my business. My dream team.”
Martine Cadet
Client
“We especially appreciate how diligent and pleasant Evy is. True pros.”
Rich Cochran
Client
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
George Assi
2-Year Partner
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
Lee Maasen
Business Owner
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
Kevin Carabajal
Client
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
Lynda Sunshine West
Client
“The easiest VA onboarding process. Communicative and helpful throughout.”
McKay Jaeckel
First-Time Hire
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
Evan
Long-Term Client
“We especially appreciate how diligent and pleasant Evy is. True pros.”
Rich Cochran
Client
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
George Assi
2-Year Partner
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
Lee Maasen
Business Owner
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
Kevin Carabajal
Client
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
Lynda Sunshine West
Client
“The easiest VA onboarding process. Communicative and helpful throughout.”
McKay Jaeckel
First-Time Hire
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
Evan
Long-Term Client
Trusted By Over 2,000+ Businesses
4.7★
83 reviews
Trustpilot
4.8★
80 reviews
4.9★
51 reviews
BBB
5.0★
28 reviews
As Featured In
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The Problems Holding You Back
Every hour spent on tasks you could delegate is an hour not spent growing your business. Here is what we hear most.
Subcontractor Coordination Consuming Your Day
Scheduling subs, confirming arrival times, chasing signed contracts, verifying insurance certificates, and managing change order paperwork across multiple active projects pulls project managers away from on-site supervision.
Permit Tracking Causing Timeline Slippage
Permit applications, inspection scheduling, and approval follow-up require constant attention across multiple projects. Delays in tracking lead to missed inspection windows and project timeline slippage that costs you money and client trust.
Clients Left Without Updates
Residential and commercial clients expect consistent progress updates. When project managers are too busy on-site to send weekly updates and respond to client emails, client satisfaction and referrals suffer.
Material Sourcing and Ordering Delays
Researching material costs, requesting quotes from suppliers, tracking order status, and managing delivery schedules requires dedicated time your site team does not have without pulling focus from active construction.
Job Costing and Documentation Falling Behind
Job cost tracking, subcontractor invoice reconciliation, change order documentation, and project closeout paperwork pile up when there is no dedicated admin resource managing the back office.
That's where Stealth Agents comes in. We handle the work so you can focus on growth.
Scope of Work
What Your VA Handles
Our general contractor virtual assistants handle subcontractor coordination, permit tracking, material sourcing, client update emails, and job costing support so your project managers stay on-site and your clients stay informed throughout every build.
- Subcontractor Coordination
- Permit Tracking and Inspection Scheduling
- Client Communication and Progress Updates
- Material Sourcing and Order Tracking
- Job Costing Support
- Project Documentation and Closeout
Why It Works
Built for Results
Construction Project Workflow Knowledge
Our VAs understand GC project phases, subcontractor management, permit processes, and the client communication expectations on both residential and commercial builds. They manage admin across your full project lifecycle.
Construction Software Proficiency
Experienced with Buildertrend, CoConstruct, Procore, Fieldwire, and other construction management platforms. Your VA integrates into your existing project management workflow from day one.
Multi-Project Coordination
Our VAs manage admin tasks across multiple simultaneous projects without anything slipping. As your project portfolio grows, your VA scales to maintain the same level of organization across every active job.
Flexible Engagement
Scale VA hours to match your active project load. During heavy construction seasons or when multiple projects overlap, increase hours. During proposal phase or slow periods, reduce without fixed overhead.
Simple Process
How It Works
From your first call to your VA starting work, the whole process takes less than 48 hours.
Is This For You?
This Service Is Perfect For
Our general contractor virtual assistant: project admin, subs & client comms are built for professionals who need reliable, skilled support without the overhead of full-time hires.
- General contractors managing multiple simultaneous residential or commercial projects
- GC businesses with PM teams spending too much time on admin instead of on-site supervision
- Construction companies with permit tracking and inspection scheduling challenges
- Contractors managing complex subcontractor rosters across multiple trades
- GC businesses scaling project volume without adding in-house administrative staff
Transparent Pricing
Starting at $10/hr - Full-Time from $1,600/mo
No hidden fees. No long-term contracts. Scale up or down anytime. Every plan includes a dedicated Campaign Manager and our money-back guarantee.
Ready to Stop Doing It All Yourself?
Book a free 30-minute consultation and get matched with a pre-vetted VA within 48 hours.
Our Track Record
Why Stealth Agents
Every Stealth Agent passes multi-stage screening including skills testing, background checks, and communication evaluation. We reject over 99% of applicants so you only work with professionals who are ready to contribute from day one.
See the Difference
Stealth Agents vs. Other VA Providers
| Feature | Other Providers | Stealth Agents |
|---|---|---|
| Vetting Process | Self-reported skills | Multi-stage screening, top 1% hired |
| Management | You manage everything | Dedicated Campaign Manager included |
| Training | DIY onboarding | Pre-trained on your tools and workflows |
| Replacement | Start over from scratch | Free instant replacement guarantee |
| Availability | Inconsistent hours | USA timezone, reliable schedules |
| Quality Assurance | No oversight | Ongoing QA and performance reviews |
We Get It
Common Concerns, Answered
Is my data secure with a remote VA?
Every Stealth Agent signs a comprehensive NDA before starting. We use enterprise-grade security protocols, encrypted communication channels, and strict access controls. Your data is as safe with us as it is in-house.
What about training and onboarding?
Your dedicated Campaign Manager handles the entire onboarding process. We pre-train your VA on your tools and workflows so they can contribute from day one. Most clients are fully onboarded within 48 hours.
What if it doesn't work out?
We offer a free replacement guarantee and a money-back guarantee. If your VA is not the right fit, we will match you with a new one at no extra cost. There are no long-term contracts, you can scale or pause anytime.
How do I communicate with my VA?
However you prefer: Slack, email, Zoom, phone, or your existing project management tools. Your VA adapts to your workflow, not the other way around. USA timezone coverage means real-time collaboration during your business hours.
Common Questions
Frequently Asked Questions
Ready to Hire a General Contractor Virtual Assistant: Project Admin, Subs & Client Comms?
Free 30-minute consultation. Matched with a pre-vetted assistant within 48 hours. Book a call to get started.