Less HOA Admin. More Time for Your Community.

Keep homeowner requests, vendor follow-ups, and board paperwork moving. A dedicated Stealth Agents HOA management virtual assistant supports your association’s daily administration, giving community managers and board members more time for residents and decisions.

• Homeowner communicationTriage messages, acknowledge requests, answer routine questions using approved information, update the portal, and escalate disputes or exceptions.
• Maintenance and vendor coordinationLog common-area requests, collect details, request updates from approved vendors, coordinate appointments, and maintain work-order status. Urgent issues follow the client’s established escalation process.
• Board and meeting administrationCoordinate calendars, assemble agenda packets, organize supporting documents, prepare draft minutes from authorized notes or recordings, and maintain action-item trackers for review.
• Architectural request administrationLog applications, check submitted materials against the association’s checklist, request missing documents, route complete submissions to the responsible committee, and communicate approved decisions.

• Violation record administrationOrganize inspection information supplied by authorized staff, maintain correspondence histories, prepare approved notice templates for review, and track follow-up dates.
• Assessment and financial administrationPrepare routine reminders using approved templates, organize invoices and supporting records, track account inquiries, and compile reports for the manager or accounting team.
• Association records and homeowner onboardingMaintain authorized directories, organize governing documents and approved minutes, prepare welcome information, and help homeowners navigate the portal.
• Portfolio reportingPrepare a recurring summary of open requests, aging work orders, pending applications, outstanding approvals, and upcoming deadlines, separated by association.