How is this different from hiring a single AppFolio VA?

You get a managed team, not a lone contractor. A dedicated Stealth Agents project manager runs the operators day-to-day, owning quality, coverage, and SLAs, so your Director of Operations gets systemized output and oversight without personally managing anyone. You can start with one operator and scale the team as workload grows.

Do your operators already know AppFolio?

Yes. We staff operators who are already fluent in AppFolio Property Manager, so they navigate your account and absorb tenant, maintenance, leasing, and reporting workflows from the first week instead of after a long training ramp.

Is it safe to give a managed team access to AppFolio?

AppFolio supports role-based access control. You grant the team only the permissions they need and can restrict sensitive financial data while allowing tenant communication, maintenance, and leasing work. We operate on minimum-required permissions and standardized processes.

What does it cost to run an AppFolio operations team?

Operators work on a flat, per-operator model, there is no multi-agent pricing tier. You scale the team up or down as your portfolio changes, and the dedicated project manager is part of the managed engagement.

How quickly can a team take over our AppFolio back-office?

Most engagements onboard within the same week. The project manager maps your current AppFolio workflows, documents standard operating procedures, and phases the team into tenant, maintenance, leasing, and reporting queues so nothing drops during the transition.

Property Management

Forbes Rated Best Virtual Assistant Company

A Managed Team That Runs Your AppFolio Back-Office

A managed Stealth Agents team absorbs your daily AppFolio workflows, with a dedicated project manager who runs the day-to-day so your operations leaders stop being the bottleneck.

Dedicated project manager included
Platform-fluent operators
Same-week onboarding
Flat per-operator model, no tiering

Deploy a Managed AppFolio TeamBuilt for Director of Operations / Property COO · Same-week onboarding

Your best next hire, or your money back.

We stand behind every placement with our best-hire guarantee.

Hire 10+ year experienced executive assistants.

Every agent brings at least a decade of professional experience.

Industry-specific virtual assistants.

Matched to your field so they add value from day one.

Client Reviews

What Our Clients Say

★★★★★

“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”

Chad Sublet

Business Owner

★★★★★

“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”

Erika Giron

CEO, Horizon Pacific Staffing

★★★★★

“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”

Alex Behrens

Client since Oct 2024

★★★★★

“Gained time for sales and closed 3 clients within two days. Exceptional service.”

Aisha Wonderfull

CEO, Publishing Startup

★★★★★

“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”

Owen Hone

Multiple Hire Client

★★★★★

“Great communication, efficient and proactive assistant, visible business growth.”

Sarah Jacoby

Client

★★★★★

“The team learned my brand and goals and transformed my business. My dream team.”

Martine Cadet

Client

★★★★★

“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”

Chad Sublet

Business Owner

★★★★★

“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”

Erika Giron

CEO, Horizon Pacific Staffing

★★★★★

“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”

Alex Behrens

Client since Oct 2024

★★★★★

“Gained time for sales and closed 3 clients within two days. Exceptional service.”

Aisha Wonderfull

CEO, Publishing Startup

★★★★★

“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”

Owen Hone

Multiple Hire Client

★★★★★

“Great communication, efficient and proactive assistant, visible business growth.”

Sarah Jacoby

Client

★★★★★

“The team learned my brand and goals and transformed my business. My dream team.”

Martine Cadet

Client

★★★★★

“We especially appreciate how diligent and pleasant Evy is. True pros.”

Rich Cochran

Client

★★★★★

“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”

George Assi

2-Year Partner

★★★★★

“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”

Lee Maasen

Business Owner

★★★★★

“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”

Kevin Carabajal

Client

★★★★★

“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”

Lynda Sunshine West

Client

★★★★★

“The easiest VA onboarding process. Communicative and helpful throughout.”

McKay Jaeckel

First-Time Hire

★★★★★

“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”

Evan

Long-Term Client

★★★★★

“We especially appreciate how diligent and pleasant Evy is. True pros.”

Rich Cochran

Client

★★★★★

“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”

George Assi

2-Year Partner

★★★★★

“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”

Lee Maasen

Business Owner

★★★★★

“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”

Kevin Carabajal

Client

★★★★★

“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”

Lynda Sunshine West

Client

★★★★★

“The easiest VA onboarding process. Communicative and helpful throughout.”

McKay Jaeckel

First-Time Hire

★★★★★

“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”

Evan

Long-Term Client

Trusted By Over 2,000+ Businesses

Google

4.7★

83 reviews

Trustpilot

4.8★

80 reviews

Facebook

4.9★

51 reviews

BBB

5.0★

28 reviews

Scope of Work

What your AppFolio team handles

Stealth Agents deploys AppFolio-fluent operators who absorb the repetitive workflows that clog a property management operation, tenant communications, maintenance coordination, leasing admin, and owner reporting, inside your existing AppFolio account. Every engagement includes a dedicated Stealth Agents project manager who runs the team day-to-day, so a busy COO gets systemized output and oversight without adding local headcount. Operators onboard within the same week.

Tenant inquiry triage and response inside AppFolio messaging
Lease renewal reminders, notices, and move-in/move-out coordination
Maintenance request logging, vendor dispatch, and ticket follow-up
Rental listing creation, application screening, and showing scheduling
Owner statement generation, distribution tracking, and delinquency reports
Rent collection reconciliation and AppFolio data hygiene
Document filing, insurance certificate tracking, and vendor contract renewals
Recurring reporting packs for owners and internal ops reviews

Why Teams Bring Us In

The bottlenecks inside AppFolio

Tenant Communication Backlogs

Tenant inquiries, renewal notices, maintenance updates, and late-payment follow-ups pour into AppFolio faster than your admin staff can clear them, and every unanswered message erodes retention and owner confidence.

Maintenance Coordination Chaos

Logging requests, dispatching vendors, chasing open tickets, and updating tenants and owners is a full-time coordination job. When it slips, work orders age and owners start asking why.

Leasing & Vacancy Drag

Listing units, screening applications, scheduling showings, and prepping lease documents inside AppFolio is high-volume, deadline-driven work. Slow turns mean lost rent and pressure on your operating margins.

Owner Reporting Under Deadline

Owner statements, delinquency reports, distribution tracking, and month-end reconciliation land on the same few people every cycle, and manual data hygiene makes every close slower than it should be.

Your Ops Leaders Are the Bottleneck

When the Director of Operations is personally clearing the AppFolio queue, the whole portfolio scales at the speed of one overloaded person instead of a system.

The Managed Model

Output and oversight, without managing anyone

A dedicated project manager per client

One Stealth Agents project manager runs your team day to day, owning quality, coverage, and SLAs. Your operations leaders stay in control without managing individuals.

Scale the team, not the pricing model

Start with one AppFolio operator and scale to a full team as your portfolio grows, the same flat, per-operator model, no tiering. A dedicated Stealth Agents project manager runs the team day-to-day, owns quality and SLAs, and reports to you so you stay in control without managing individuals.

Capabilities

What a managed team delivers

Tenant Communication & Retention

Operators answer tenant inquiries through AppFolio, send renewal and payment notices, coordinate move-ins and move-outs, and keep response times tight so retention and reviews hold up.

Maintenance & Vendor Coordination

Log and route maintenance requests, dispatch and follow up with vendors, keep tenants and owners updated, and compile maintenance cost reporting, so no work order ages out unseen.

Leasing & Vacancy Operations

Build and refresh listings, screen applications and compile summaries, schedule showings, and prepare lease documents for your team to approve, shrinking days-to-lease on every turn.

Owner Reporting & Financial Admin

Generate and distribute owner statements, reconcile rent collection, track distributions, and prep delinquency and year-end reporting, with clean AppFolio data behind every number.

Back-Office Data Hygiene

Keep AppFolio records current: data entry, document organization, certificate and contract tracking, and standardized processes your operators run the same way every time.

15-25 hrs

Reclaimed Per Week

Time property operations leaders get back when a managed team absorbs the AppFolio queue.

Dedicated PM

On Every Engagement

A Stealth Agents project manager owns quality, coverage, and SLAs so your team runs without you managing anyone.

Same week

Onboarding

AppFolio-fluent operators plug into your workflows without weeks of ramp.

FAQ