Medical Billing Virtual Assistants for Healthcare Practices
Sound Familiar?
The Problems Holding You Back
Every hour spent on tasks you could delegate is an hour not spent growing your business. Here is what we hear most.
Denied Claims Without Follow-Up
Claim denials require timely appeals to recover revenue. Without dedicated follow-up, many denied claims expire uncollected — turning avoidable losses into permanent ones.
AR Aging Out of Control
Accounts receivable aging beyond 90 days becomes increasingly difficult to collect. Without systematic follow-up, older balances are written off rather than recovered.
Billing Errors Triggering Audits
Incorrect codes, missing modifiers, and incomplete documentation create patterns that attract payer audits and compliance scrutiny, increasing administrative risk.
Staff Turnover Disrupting Revenue Cycle
Medical billing requires specialized knowledge. When billing staff leave, AR follow-up stalls and institutional knowledge walks out the door — causing revenue gaps that take months to recover.
Prior Auth Delays Holding Up Care
Slow or incomplete prior authorization tracking delays patient care and creates downstream billing complications when services are rendered without confirmed authorization.
Remittance Reconciliation Backlog
EOB posting and remittance reconciliation fall behind when staff are stretched. Unposted payments obscure the true state of AR and make collections management impossible.
That's where Stealth Agents comes in. We handle the work so you can focus on growth.
Scope of Work
What Your VA Handles
Medical billing errors cost US practices billions in denied claims annually. Stealth Agents medical billing VAs are trained in revenue cycle workflows, ICD/CPT coding awareness, and denial management — so your practice collects what it earns without adding headcount.
- Claims Submission & Tracking
- Denial Management & Appeals
- Accounts Receivable Follow-Up
- Insurance Eligibility Verification
- Remittance Posting & Reconciliation
- Prior Authorization Support
Why It Works
Built for Results
Revenue Cycle Expertise
Our medical billing VAs understand the full revenue cycle — from charge entry through payment posting — and work systematically to reduce denial rates and accelerate collections.
ICD-10 & CPT Code Awareness
Billing VAs are trained in coding awareness, common modifier requirements, and payer-specific billing rules to reduce submission errors before claims are sent.
HIPAA-Compliant Operations
All billing VAs complete HIPAA training before placement. We execute Business Associate Agreements on every healthcare engagement to protect patient data.
Integrates With Your Existing Team
Whether you use a billing company, in-house billing staff, or handle billing yourself, our VAs integrate into your existing workflow and tools without disruption.
Simple Process
How It Works
From your first call to your VA starting work, the whole process takes less than 48 hours.
Is This For You?
This Service Is Perfect For
Our medical billing virtual assistant services are built for professionals who need reliable, skilled support without the overhead of full-time hires.
- Medical practices with high denial rates or aging AR over 90 days
- Physician groups scaling without adding full-time billing staff
- Healthcare practices experiencing billing staff turnover
- Telehealth companies managing multi-payer billing complexity
- Behavioral health practices navigating complex mental health billing rules
- Dental and specialty practices with high prior authorization volume
Transparent Pricing
Starting at $10/hr - Full-Time from $1,500/mo
No hidden fees. No long-term contracts. Scale up or down anytime. Every plan includes a dedicated Campaign Manager and our money-back guarantee.
Ready to Stop Doing It All Yourself?
Book a free 30-minute consultation and get matched with a pre-vetted VA within 48 hours.
Our Track Record
Why Stealth Agents
Every Stealth Agent passes multi-stage screening including skills testing, background checks, and communication evaluation. We reject over 99% of applicants so you only work with professionals who are ready to contribute from day one.
Client Reviews
What Our Clients Say
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
Chad Sublet
Business Owner
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
Erika Giron
CEO, Horizon Pacific Staffing
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
Alex Behrens
Client since Oct 2024
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
Aisha Wonderfull
CEO, Publishing Startup
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
Owen Hone
Multiple Hire Client
“Great communication, efficient and proactive assistant, visible business growth.”
Sarah Jacoby
Client
“The team learned my brand and goals and transformed my business. My dream team.”
Martine Cadet
Client
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
Chad Sublet
Business Owner
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
Erika Giron
CEO, Horizon Pacific Staffing
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
Alex Behrens
Client since Oct 2024
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
Aisha Wonderfull
CEO, Publishing Startup
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
Owen Hone
Multiple Hire Client
“Great communication, efficient and proactive assistant, visible business growth.”
Sarah Jacoby
Client
“The team learned my brand and goals and transformed my business. My dream team.”
Martine Cadet
Client
“We especially appreciate how diligent and pleasant Evy is. True pros.”
Rich Cochran
Client
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
George Assi
2-Year Partner
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
Lee Maasen
Business Owner
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
Kevin Carabajal
Client
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
Lynda Sunshine West
Client
“The easiest VA onboarding process. Communicative and helpful throughout.”
McKay Jaeckel
First-Time Hire
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
Evan
Long-Term Client
“We especially appreciate how diligent and pleasant Evy is. True pros.”
Rich Cochran
Client
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
George Assi
2-Year Partner
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
Lee Maasen
Business Owner
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
Kevin Carabajal
Client
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
Lynda Sunshine West
Client
“The easiest VA onboarding process. Communicative and helpful throughout.”
McKay Jaeckel
First-Time Hire
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
Evan
Long-Term Client
See the Difference
Stealth Agents vs. Other VA Providers
| Feature | Other Providers | Stealth Agents |
|---|---|---|
| Denial Follow-Up | Ad hoc, inconsistent when staff are busy | Systematic weekly AR aging review and appeal tracking |
| Billing Software Proficiency | Requires full in-house training | Pre-tested on major platforms including Kareo, AdvancedMD, and Athenahealth |
| HIPAA Compliance | Depends on individual training | Mandatory pre-placement training + BAA executed on every engagement |
| Cost | $25–40/hr for in-house billing staff | 50–70% savings vs. equivalent in-house hire |
| Continuity | Revenue gaps when staff turn over | Free replacement guarantee — zero continuity risk |
We Get It
Common Concerns, Answered
Is my data secure with a remote VA?
Every Stealth Agent signs a comprehensive NDA before starting. We use enterprise-grade security protocols, encrypted communication channels, and strict access controls. Your data is as safe with us as it is in-house.
What about training and onboarding?
Your dedicated Campaign Manager handles the entire onboarding process. We pre-train your VA on your tools and workflows so they can contribute from day one. Most clients are fully onboarded within 48 hours.
What if it doesn't work out?
We offer a free replacement guarantee and a money-back guarantee. If your VA is not the right fit, we will match you with a new one at no extra cost. There are no long-term contracts, you can scale or pause anytime.
How do I communicate with my VA?
However you prefer: Slack, email, Zoom, phone, or your existing project management tools. Your VA adapts to your workflow, not the other way around. USA timezone coverage means real-time collaboration during your business hours.
Common Questions
Frequently Asked Questions
Explore More
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Ready to Hire a Medical Billing Virtual Assistant Services?
Free 30-minute consultation. Matched with a pre-vetted assistant within 48 hours. Book a call to get started.