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Financial Operations
Forbes Rated Best Virtual Assistant CompanyA Managed Team That Runs Your Xero Reconciliations
A managed Stealth Agents team keeps your Xero bank feeds reconciled and your bills and invoices current, led by a dedicated project manager so month-end is never a scramble.
- Dedicated project manager included
- Platform-fluent operators
- Same-week onboarding
- Flat per-operator model, no tiering
Deploy a Managed Xero TeamBuilt for Controller / SMB Finance Lead · Same-week onboarding
Your best next hire, or your money back.
We stand behind every placement with our best-hire guarantee.
Hire 10+ year experienced executive assistants.
Every agent brings at least a decade of professional experience.
Industry-specific virtual assistants.
Matched to your field so they add value from day one.
Client Reviews
What Our Clients Say
★★★★★
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
CS
Chad Sublet
Business Owner
★★★★★
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
EG
Erika Giron
CEO, Horizon Pacific Staffing
★★★★★
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
AB
Alex Behrens
Client since Oct 2024
★★★★★
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
AW
Aisha Wonderfull
CEO, Publishing Startup
★★★★★
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
OH
Owen Hone
Multiple Hire Client
★★★★★
“Great communication, efficient and proactive assistant, visible business growth.”
SJ
Sarah Jacoby
Client
★★★★★
“The team learned my brand and goals and transformed my business. My dream team.”
MC
Martine Cadet
Client
★★★★★
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
CS
Chad Sublet
Business Owner
★★★★★
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
EG
Erika Giron
CEO, Horizon Pacific Staffing
★★★★★
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
AB
Alex Behrens
Client since Oct 2024
★★★★★
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
AW
Aisha Wonderfull
CEO, Publishing Startup
★★★★★
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
OH
Owen Hone
Multiple Hire Client
★★★★★
“Great communication, efficient and proactive assistant, visible business growth.”
SJ
Sarah Jacoby
Client
★★★★★
“The team learned my brand and goals and transformed my business. My dream team.”
MC
Martine Cadet
Client
★★★★★
“We especially appreciate how diligent and pleasant Evy is. True pros.”
RC
Rich Cochran
Client
★★★★★
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
GA
George Assi
2-Year Partner
★★★★★
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
LM
Lee Maasen
Business Owner
★★★★★
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
KC
Kevin Carabajal
Client
★★★★★
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
LS
Lynda Sunshine West
Client
★★★★★
“The easiest VA onboarding process. Communicative and helpful throughout.”
MJ
McKay Jaeckel
First-Time Hire
★★★★★
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
E
Evan
Long-Term Client
★★★★★
“We especially appreciate how diligent and pleasant Evy is. True pros.”
RC
Rich Cochran
Client
★★★★★
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
GA
George Assi
2-Year Partner
★★★★★
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
LM
Lee Maasen
Business Owner
★★★★★
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
KC
Kevin Carabajal
Client
★★★★★
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
LS
Lynda Sunshine West
Client
★★★★★
“The easiest VA onboarding process. Communicative and helpful throughout.”
MJ
McKay Jaeckel
First-Time Hire
★★★★★
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
E
Evan
Long-Term Client
Trusted By Over 2,000+ Businesses
4.7★
83 reviews
Trustpilot
4.8★
80 reviews
4.9★
51 reviews
BBB
5.0★
28 reviews
Scope of Work
What your Xero team handles
Stealth Agents deploys Xero-fluent operators who work your bank reconciliation daily, match statement lines, tune bank rules, enter and code bills, raise invoices, and prep the month-end. A dedicated project manager owns the reconciliation cadence and reports to your controller, so your Xero books stay reconciled without adding local headcount.
- Daily bank reconciliation and statement-line matching in Xero
- Bank-rule creation and tuning to auto-match recurring transactions
- Bill capture, coding, and approval routing through Awaiting Payment
- Sales invoice creation, credit notes, and automated payment reminders
- Contact record management and duplicate clean-up
- Tracking-category and multi-currency coding for accurate reports
- Month-end prep: account reconciliations and adjustment journals
- GST or VAT return preparation from Xero data for your accountant
Why Teams Bring Us In
The bottlenecks inside Xero
Unreconciled Bank Lines
The Xero reconciliation screen fills up daily, and unmatched statement lines and stale bank rules leave your cash position unreliable between closes.
Bills Awaiting Payment
Bills captured through Hubdoc or email land in the Awaiting Approval and Awaiting Payment queues and stall there when no one is assigned to code and batch them.
Invoicing and Chasing
Raising sales invoices, applying credit notes, and sending payment reminders is recurring work that lean teams let slide, and receivables age.
Multi-Currency and GST Detail
Multi-currency lines, tracking categories, and GST or VAT coding demand consistent attention that gets rushed at period end.
The Managed Model
Output and oversight, without managing anyone
A dedicated project manager per client
One Stealth Agents project manager runs your team day to day, owning quality, coverage, and SLAs. Your operations leaders stay in control without managing individuals.
Scale the team, not the pricing model
Start with one Xero operator and scale to a team as your organisation count grows, a flat, per-operator model with no tiering. A dedicated Stealth Agents project manager owns the reconciliation cadence, quality, and SLAs, and reports to your finance lead.
Capabilities
What a managed team delivers
Bank Reconciliation
Clear the reconciliation screen daily, match statement lines to bills and invoices, and maintain bank rules so cash stays accurate.
Bills & Payables
Capture, code, and route bills through the Awaiting Approval and Awaiting Payment queues and prepare batch payments for approval.
Invoicing & Receivables
Raise sales invoices, apply credit notes, and run reminder sequences so receivables get collected on time.
Coding & Reporting Detail
Apply tracking categories, multi-currency rates, and tax codes consistently so your Xero reports hold up to scrutiny.
Month-End & Compliance Prep
Reconcile balance-sheet accounts, post adjustment journals, and prepare GST or VAT figures for your accountant to review.
18-28 hrs
Reclaimed Per Week
Reconciliation and bookkeeping time returned to your Xero users.
Dedicated PM
On Every Engagement
A Stealth Agents project manager owns reconciliation cadence, quality, and coverage so you manage outcomes, not people.
Daily
Reconciliation Cadence
Managed teams keep the Xero bank feed reconciled every business day.
FAQ
Xero operations, answered
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