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Financial Operations
Forbes Rated Best Virtual Assistant CompanyA Managed Team That Runs Your Expensify Reports
A managed Stealth Agents team reviews, verifies, and codes every Expensify report against your policy, led by a dedicated project manager so employees get reimbursed fast and clean data hits accounting.
- Dedicated project manager included
- Platform-fluent operators
- Same-week onboarding
- Flat per-operator model, no tiering
Deploy a Managed Expensify TeamBuilt for AP / Expense Manager / Finance Operations Lead · Same-week onboarding
Your best next hire, or your money back.
We stand behind every placement with our best-hire guarantee.
Hire 10+ year experienced executive assistants.
Every agent brings at least a decade of professional experience.
Industry-specific virtual assistants.
Matched to your field so they add value from day one.
Client Reviews
What Our Clients Say
★★★★★
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
CS
Chad Sublet
Business Owner
★★★★★
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
EG
Erika Giron
CEO, Horizon Pacific Staffing
★★★★★
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
AB
Alex Behrens
Client since Oct 2024
★★★★★
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
AW
Aisha Wonderfull
CEO, Publishing Startup
★★★★★
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
OH
Owen Hone
Multiple Hire Client
★★★★★
“Great communication, efficient and proactive assistant, visible business growth.”
SJ
Sarah Jacoby
Client
★★★★★
“The team learned my brand and goals and transformed my business. My dream team.”
MC
Martine Cadet
Client
★★★★★
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
CS
Chad Sublet
Business Owner
★★★★★
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
EG
Erika Giron
CEO, Horizon Pacific Staffing
★★★★★
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
AB
Alex Behrens
Client since Oct 2024
★★★★★
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
AW
Aisha Wonderfull
CEO, Publishing Startup
★★★★★
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
OH
Owen Hone
Multiple Hire Client
★★★★★
“Great communication, efficient and proactive assistant, visible business growth.”
SJ
Sarah Jacoby
Client
★★★★★
“The team learned my brand and goals and transformed my business. My dream team.”
MC
Martine Cadet
Client
★★★★★
“We especially appreciate how diligent and pleasant Evy is. True pros.”
RC
Rich Cochran
Client
★★★★★
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
GA
George Assi
2-Year Partner
★★★★★
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
LM
Lee Maasen
Business Owner
★★★★★
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
KC
Kevin Carabajal
Client
★★★★★
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
LS
Lynda Sunshine West
Client
★★★★★
“The easiest VA onboarding process. Communicative and helpful throughout.”
MJ
McKay Jaeckel
First-Time Hire
★★★★★
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
E
Evan
Long-Term Client
★★★★★
“We especially appreciate how diligent and pleasant Evy is. True pros.”
RC
Rich Cochran
Client
★★★★★
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
GA
George Assi
2-Year Partner
★★★★★
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
LM
Lee Maasen
Business Owner
★★★★★
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
KC
Kevin Carabajal
Client
★★★★★
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
LS
Lynda Sunshine West
Client
★★★★★
“The easiest VA onboarding process. Communicative and helpful throughout.”
MJ
McKay Jaeckel
First-Time Hire
★★★★★
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
E
Evan
Long-Term Client
Trusted By Over 2,000+ Businesses
4.7★
83 reviews
Trustpilot
4.8★
80 reviews
4.9★
51 reviews
BBB
5.0★
28 reviews
Scope of Work
What your Expensify team handles
Stealth Agents deploys Expensify-fluent operators who review submitted reports, verify SmartScan receipts against card transactions, enforce your expense policy, code expenses, and manage approvals and reimbursement runs. A dedicated project manager owns the review cadence and reports to your finance lead, so expense processing stays current without adding local staff.
- Expense report review, verification, and approval routing
- SmartScan receipt verification against corporate-card transactions
- Policy enforcement: per-diem, category, and receipt-required checks
- Expense coding to GL categories, tags, and billable client codes
- Duplicate and missing-receipt resolution and employee follow-up
- Reimbursement run preparation and status tracking
- Corporate-card feed reconciliation inside Expensify
- Export and sync reconciliation to your accounting system
Why Teams Bring Us In
The bottlenecks inside Expensify
Report Review Backlog
Submitted expense reports pile up in the approval queue, and a lean team cannot review, verify, and approve them fast enough to reimburse employees on time.
Receipt and Card Mismatches
SmartScan receipts, corporate-card feeds, and manual entries do not always match, and reconciling duplicates and missing receipts is tedious, recurring work.
Policy Violations Slip Through
Enforcing per-diem limits, category rules, and receipt-required thresholds on every line takes attention that gets rushed when volume spikes.
Messy Accounting Sync
Expenses have to export cleanly to QuickBooks, Xero, NetSuite, or Intacct with the right GL codes and tags, and coding errors create rework at close.
The Managed Model
Output and oversight, without managing anyone
A dedicated project manager per client
One Stealth Agents project manager runs your team day to day, owning quality, coverage, and SLAs. Your operations leaders stay in control without managing individuals.
Scale the team, not the pricing model
Start with one Expensify operator and scale to a team as report volume grows, a flat, per-operator model with no tiering. A dedicated Stealth Agents project manager owns the review cadence, quality, and SLAs, and reports to your finance lead.
Capabilities
What a managed team delivers
Report Review & Approval
Work the approval queue daily, verify each report, and move clean ones through so employees are reimbursed without delay.
Receipt Verification
Match SmartScan receipts to card transactions, flag duplicates, and chase missing receipts so every expense is substantiated.
Policy Enforcement
Apply per-diem limits, category rules, and receipt thresholds consistently and route exceptions for review.
Coding & Reimbursement
Code expenses to the right GL accounts, tags, and billable codes, and prep reimbursement runs for approval.
Card Reconciliation & Sync
Reconcile corporate-card feeds in Expensify and confirm clean exports to your accounting system.
15-25 hrs
Reclaimed Per Week
Report-review and reconciliation time returned to your finance team.
Dedicated PM
On Every Engagement
A Stealth Agents project manager owns the review cadence, quality, and coverage so reports never back up.
24-48 hrs
Review Turnaround
Managed teams keep submitted Expensify reports moving quickly.
FAQ
Expensify operations, answered
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Ready to systemize your Expensify back-office?
Deploy a managed team with a dedicated project manager who owns the output.
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