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Financial Operations
Forbes Rated Best Virtual Assistant CompanyA Managed Team That Runs Your Bill.com AP
A managed Stealth Agents team runs your Bill.com inbox, approvals, and payment runs end to end, led by a dedicated project manager so nothing sits unpaid or unapproved.
- Dedicated project manager included
- Platform-fluent operators
- Same-week onboarding
- Flat per-operator model, no tiering
Deploy a Managed Bill.com TeamBuilt for AP Manager / Director of Finance Operations · Same-week onboarding
Your best next hire, or your money back.
We stand behind every placement with our best-hire guarantee.
Hire 10+ year experienced executive assistants.
Every agent brings at least a decade of professional experience.
Industry-specific virtual assistants.
Matched to your field so they add value from day one.
Client Reviews
What Our Clients Say
★★★★★
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
CS
Chad Sublet
Business Owner
★★★★★
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
EG
Erika Giron
CEO, Horizon Pacific Staffing
★★★★★
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
AB
Alex Behrens
Client since Oct 2024
★★★★★
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
AW
Aisha Wonderfull
CEO, Publishing Startup
★★★★★
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
OH
Owen Hone
Multiple Hire Client
★★★★★
“Great communication, efficient and proactive assistant, visible business growth.”
SJ
Sarah Jacoby
Client
★★★★★
“The team learned my brand and goals and transformed my business. My dream team.”
MC
Martine Cadet
Client
★★★★★
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
CS
Chad Sublet
Business Owner
★★★★★
“We went from 300 hours a month to over 2,500 hours with Stealth Agents.”
EG
Erika Giron
CEO, Horizon Pacific Staffing
★★★★★
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
AB
Alex Behrens
Client since Oct 2024
★★★★★
“Gained time for sales and closed 3 clients within two days. Exceptional service.”
AW
Aisha Wonderfull
CEO, Publishing Startup
★★★★★
“Outstanding service. Less than 24-hour VA placement. Fast, high-quality. I have hired multiple times.”
OH
Owen Hone
Multiple Hire Client
★★★★★
“Great communication, efficient and proactive assistant, visible business growth.”
SJ
Sarah Jacoby
Client
★★★★★
“The team learned my brand and goals and transformed my business. My dream team.”
MC
Martine Cadet
Client
★★★★★
“We especially appreciate how diligent and pleasant Evy is. True pros.”
RC
Rich Cochran
Client
★★★★★
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
GA
George Assi
2-Year Partner
★★★★★
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
LM
Lee Maasen
Business Owner
★★★★★
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
KC
Kevin Carabajal
Client
★★★★★
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
LS
Lynda Sunshine West
Client
★★★★★
“The easiest VA onboarding process. Communicative and helpful throughout.”
MJ
McKay Jaeckel
First-Time Hire
★★★★★
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
E
Evan
Long-Term Client
★★★★★
“We especially appreciate how diligent and pleasant Evy is. True pros.”
RC
Rich Cochran
Client
★★★★★
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
GA
George Assi
2-Year Partner
★★★★★
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
LM
Lee Maasen
Business Owner
★★★★★
“VA George eliminated late-night documentation work, restoring my sleep and enabling proper business planning.”
KC
Kevin Carabajal
Client
★★★★★
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
LS
Lynda Sunshine West
Client
★★★★★
“The easiest VA onboarding process. Communicative and helpful throughout.”
MJ
McKay Jaeckel
First-Time Hire
★★★★★
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
E
Evan
Long-Term Client
Trusted By Over 2,000+ Businesses
4.7★
83 reviews
Trustpilot
4.8★
80 reviews
4.9★
51 reviews
BBB
5.0★
28 reviews
Scope of Work
What your Bill.com team handles
Stealth Agents deploys Bill.com-fluent operators who process the Inbox, code bills to the right GL accounts, route them through your approval policies, schedule ACH and check payments, and manage AR invoicing and reminders. A dedicated project manager owns the payables calendar and reports to your finance lead, so AP runs on time without adding local staff.
- Bill.com Inbox processing: capture, code, and PO matching
- Approval-workflow routing, approver assignment, and follow-up
- ACH, check, and virtual-card payment scheduling and batching
- Failed-payment resolution and vendor status inquiries
- AR invoice creation, delivery, and automated payment reminders
- Vendor and customer record setup, W-9 collection, and clean-up
- Sync reconciliation between Bill.com and your accounting system
- 1099 vendor tracking and year-end payment reporting prep
Why Teams Bring Us In
The bottlenecks inside Bill.com
The Inbox Never Empties
Invoices flow into the Bill.com Inbox by email and scan faster than a lean team can code, match to purchase orders, and submit for approval.
Stalled Approval Routing
Bills wait in approval queues because someone has to assign approvers, chase managers, and clear exceptions before payment can be scheduled.
Payment Runs and Vendor Questions
Scheduling ACH, check, and virtual-card payments, handling failed payments, and answering vendor status inquiries is constant, deadline-driven work.
Sync Errors to Accounting
Every bill and payment must sync cleanly to QuickBooks, Xero, NetSuite, or Intacct, and coding mismatches create reconciliation headaches at close.
The Managed Model
Output and oversight, without managing anyone
A dedicated project manager per client
One Stealth Agents project manager runs your team day to day, owning quality, coverage, and SLAs. Your operations leaders stay in control without managing individuals.
Scale the team, not the pricing model
Start with one Bill.com operator and scale to a team as invoice volume grows, a flat, per-operator model with no tiering. A dedicated Stealth Agents project manager owns the payables calendar, quality, and SLAs, and reports to your finance lead.
Capabilities
What a managed team delivers
Inbox & Bill Coding
Process every invoice in the Inbox, code it to the right GL account and location, and match it to purchase orders before it enters approvals.
Approval Routing
Assign approvers, move bills through your approval policies, and chase pending sign-offs so payments never stall on a missing approval.
Payment Operations
Schedule and batch ACH, check, and virtual-card payments, resolve failures, and keep vendors informed of status.
AR & Collections
Create and send invoices, run reminder sequences, and follow up on receivables so cash comes in on time.
Sync & Vendor Hygiene
Reconcile the Bill.com sync to your accounting system and keep vendor, customer, and W-9 records clean and complete.
20-30 hrs
Reclaimed Per Week
AP and AR processing time returned to your finance team.
Dedicated PM
On Every Engagement
A Stealth Agents project manager owns the payables calendar, quality, and coverage so bills never stall.
1-2 days
Invoice Turnaround
Managed teams tighten the time from Inbox to approval-ready.
FAQ
Bill.com operations, answered
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