Companies save $65,000 per year when they hire a virtual executive assistant instead of someone in-house.
Let us show you how thousands of smart business owners are making this switch.
Quick Overview: Executive Assistant Hiring
| Factor | Details |
|---|---|
| Monthly Investment | $1,600/month (full-time, dedicated) |
| In-House Equivalent Cost | Executive Assistant salary + benefits = $84,500/year |
| Your Annual Savings | $65,300 back in your business |
| Tasks Handled | Calendar, emails, travel, reports, calls |
| Time You Get Back | 20-25 hours per week |
| Industries Supported | Real estate, finance, healthcare, consulting |
| Backup Coverage | Included at no extra cost |
Smart business owners choose virtual executive assistants to save money and get their time back.
The Hidden Cost Of Doing Everything Yourself
Business owners spend 16 hours every week doing admin work.
That time could be spent making sales calls or growing your business.
When you do admin work yourself, you miss out on making money.
The average business owner loses $2,400 in potential income each week by doing tasks an assistant could handle.
Tasks Your Executive Assistant Can Take Over
| Category | Specific Tasks | Time Saved Weekly |
|---|---|---|
| Calendar Management | Schedule meetings, book appointments, send reminders | 4-6 hours |
| Email Management | Sort inbox, reply to emails, follow up on leads | 5-8 hours |
| Travel Planning | Book flights, hotels, rental cars, create itineraries | 2-3 hours |
| Report Creation | Weekly reports, expense reports, meeting notes | 3-4 hours |
| Phone Calls | Screen calls, schedule appointments, customer service | 4-5 hours |
| Data Entry | Update CRM, enter contacts, organize files | 2-4 hours |
A good executive assistant handles all these tasks while you focus on making money.
You get back 20-25 hours per week to work on what matters most.
Your assistant works while you sleep, so things get done around the clock.
Top executives spend only 23% of their time on strategic work because admin tasks eat up the rest of their day.
The True Cost Of Hiring An EA
| Cost Factor | In-House Executive Assistant | Stealth Agents Virtual EA |
|---|---|---|
| Base Salary | $65,000/year | $19,200/year |
| Benefits & Taxes (30%) | $19,500/year | $0 |
| Office Space & Equipment | $5,000/year | $0 |
| Training & Onboarding | $3,000/year | $0 |
| Total Annual Cost | $92,500 | $19,200 |
| Backup Coverage | None (you handle sick days) | Included free |
| Management Support | You train and manage | Campaign Manager helps |
You save $73,300 per year by choosing a virtual executive assistant.
That money stays in your business instead of going to salaries and benefits.
Plus you get backup support when your main assistant is not available.
A Property Management EA saves money, boosts tenant satisfaction, and supports business growth efficiently.
How An Executive Assistant VA Transforms Your Workday
Your virtual assistant starts working before you wake up each morning.
They sort your emails and put the most important ones at the top.
By the time you sit down at your desk, your calendar is organized and ready.
You spend your day talking to clients and making deals instead of doing busy work.
- No more missed appointments or double bookings
- All your emails get answered within 2 hours
- Travel plans are made without you lifting a finger
- Important calls get returned the same day
- Reports are ready when you need them
- Your CRM stays updated with new leads and contacts
A Senior EA manages emails, calendar, documents, finances, research, presentations, workflows, and ad hoc tasks.
A Day In The Life Of Your Virtual Executive Assistant
Your assistant starts each day by checking your calendar and emails.
They handle routine emails and flag the important ones for you to see.
Throughout the day, they answer phones and schedule new meetings.
They also work on reports and data entry tasks while you focus on bigger projects.
Give your EA access to your calendar and email from day one. This lets them handle urgent tasks right away without waiting for your approval.
What Makes A Great Virtual Executive Assistant
The best executive assistants think ahead and solve problems before they happen.
They understand your business and can make smart decisions on their own.
Great assistants also communicate clearly and keep you updated on important tasks.
They should know how to use the same software and tools your business depends on.
Keys To Success With Your EA Hire
| Success Factor | How To Do It | Results You Get |
|---|---|---|
| Clear Communication | Daily check-ins and written updates | Nothing falls through the cracks |
| Trust Building | Start with small tasks, grow responsibility | Your assistant becomes more valuable |
| Process Documentation | Write down how you want things done | Consistent results every time |
| Regular Feedback | Weekly reviews and improvement suggestions | Better performance over time |
| Goal Alignment | Share your business priorities | Your assistant supports your bigger goals |
When you get these things right, your virtual assistant becomes like a business partner.
They help you grow faster because they handle the details while you focus on the big picture.
Workers in tech industries spend 30% more time on administrative tasks than those in other sectors.
Industries Where Executive Assistants Make The Biggest Impact
Real estate agents use executive assistants to follow up with leads and schedule showings.
Financial advisors have their assistants prepare client reports and book meetings.
Healthcare practices rely on executive assistants for appointment scheduling and patient follow-ups.
Consulting firms use assistants to manage projects and prepare presentations for client meetings.
Common Mistakes When Hiring Executive Assistant Help
Many business owners try to save money by hiring the cheapest assistant they can find.
This usually backfires because cheap assistants often lack the skills to handle executive-level tasks.
Another mistake is not giving clear instructions about how you want things done.
The best results come when you invest in quality help and take time to train them properly.
The Stealth Agents Difference For Executive Support
We match you with an executive assistant who has experience in your industry.
Our assistants go through training on common business tools and software.
You also get a Campaign Manager who helps train your assistant and solve any problems.
If your main assistant gets sick, we provide backup coverage at no extra cost.
Common Questions About Hiring Executive Assistant Support
How Is A Virtual EA Different From A Regular Assistant?
Virtual executive assistants work remotely and often have more experience with technology. They can work in different time zones to get things done while you sleep.
What Happens If My Assistant Does Not Work Out?
We replace your assistant at no extra cost if they are not a good fit. Most clients find their perfect match within the first two weeks.
Can My Virtual Assistant Access My Business Systems?
Yes, your assistant can securely access your email, calendar, CRM, and other business tools. We use safe methods to protect your data.
How Long Does It Take To Train A New Executive Assistant?
Most executive assistants are productive within their first week. Complex tasks may take 2-3 weeks to master completely.
A virtual executive assistant gives you back 20+ hours per week while saving you over $65,000 per year compared to hiring in-house.
Ready To Get Your Time Back?
Companies with executive assistant support grow 2x faster than those without help.
Your virtual executive assistant is waiting to take over all those time-consuming tasks that keep you busy but do not make you money.
Contact Stealth Agents today to find your perfect executive assistant match and start getting your life back.
