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20 Must-Use Phrases in Business Emails

20 Must-Use Phrases in Business Emails

Writing an effective business email requires more than just stringing together words and sentences. The language you use, the tone you set, clarity of your message, and winning pitch phrases all play a significant role in the impact your email will have. Delegating email tasks to a virtual assistant would be easier.

 

But if you prefer to make then to help you navigate this crucial aspect of business communication, we’ve compiled a list of 20 must-use phrases for your client communication emails.

 

How do you write a professional email phrase?

When writing a professional email, it’s essential to establish a strong and friendly tone by using phrases like “Thank you for your time” and “I look forward to hearing from you soon.”

 

Incorporating persuasive language, testimonials, and conversational tone can help convey your message effectively.

 

Remember to stay true to your voice and adapt these suggestions to fit your personal style.

 

Must use phrases in business emails 

 

1. Thank you for your inquiry/interest in our products/services

This is a polite and professional way to acknowledge someone’s interest or request.

 

Thank you for your inquiry/interest in our products/services - This is a polite and professional way to acknowledge someone's interest or request.



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2. Please find attached…

A simple phrase to inform the recipient that there are documents or files attached to the email.

 

Please find attached...- A simple phrase to inform the recipient that there are documents or files attached to the email.

 

3. Looking forward to hearing from you 

Use this phrase to express anticipation for a response from the recipient.

 

Looking forward to hearing from you - Use this phrase to express anticipation for a response from the recipient.

 

4. Please advise 

A formal way to request for advice or guidance from the recipient.

 

Please advise - A formal way to request for advice or guidance from the recipient.



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5. I apologize for any inconvenience caused 

This phrase can be used to express regret and offer an apology in case of any errors or misunderstandings.

 

I apologize for any inconvenience caused - This phrase can be used to express regret and offer an apology in case of any errors or misunderstandings.

 

6. As per our conversation/meeting

Use this phrase to reference a previous discussion or meeting with the recipient.

As per our conversation/meeting - Use this phrase to reference a previous discussion or meeting with the recipient.

 

7. Please let me know if you have any further questions/concerns

This shows that you are open to addressing any additional inquiries or issues.

 

Please let me know if you have any further questions/concerns - This shows that you are open to addressing any additional inquiries or issues.

 

8. I appreciate your prompt response

A polite way to acknowledge and thank someone for responding quickly.

 

I appreciate your prompt response - A polite way to acknowledge and thank someone for responding quickly.

 

9. If you require any further information, please do not hesitate to contact me 

Use this phrase to offer assistance and provide your contact information for further inquiries.

 

If you require any further information, please do not hesitate to contact me - Use this phrase to offer assistance and provide your contact information for further inquiries.

 

10. Please be advised

A formal way to inform the recipient of important or urgent information.

Please be advised - A formal way to inform the recipient of important or urgent information.

 

11. I would like to follow up on our previous correspondence/discussion

This phrase can be used to politely remind someone about a previous conversation or email exchange.

 

I would like to follow up on our previous correspondence/discussion - This phrase can be used to politely remind someone about a previous conversation or email exchange.

 

12. Could you kindly clarify/provide more details on…

Use this phrase to request for more information or clarity on a specific topic.

 

Could you kindly clarify/provide more details on...- Use this phrase to request for more information or clarity on a specific topic.

 

13. Please note that… 

A professional way to draw attention to important information or updates.

 

Please note that... - A professional way to draw attention to important information or updates.

 

14. I appreciate your valuable feedback/suggestions 

Use this phrase to show appreciation for someone’s input and ideas.

I appreciate your valuable feedback/suggestions - Use this phrase to show appreciation for someone's input and ideas.

 

15. In regards to…

This phrase can be used as an introduction when discussing a specific topic or issue.

 

In regards to...- This phrase can be used as an introduction when discussing a specific topic or issue.

 

16. Please see below/attached 

Use this phrase to direct the recipient’s attention to specific information or documents.

 

Please see below/attached - Use this phrase to direct the recipient's attention to specific information or documents.

 

17. We are pleased to inform you that…

A positive way to announce good news or updates.

 

We are pleased to inform you that...- A positive way to announce good news or updates.

 

18. Could we schedule a meeting/call at your convenience?

This phrase can be used when requesting for a meeting or call with the recipient.

 

Could we schedule a meeting/call at your convenience? - This phrase can be used when requesting for a meeting or call with the recipient.

 

19. Thank you for your time and consideration 

A polite way to express gratitude for someone’s time and attention.

 

Thank you for your time and consideration - A polite way to express gratitude for someone's time and attention.

 

20. Just a friendly reminder..

Use this phrase to gently remind the recipient of something without being too pushy.

 

Just a friendly reminder...- Use this phrase to gently remind the recipient of something without being too pushy.

 

 

Takeaways 

The key to successful communication lies in expressing your intent clearly, addressing the recipient appropriately, and using polite and professional language. By incorporating these phrases into your email correspondence, you can enhance your business communication skills and foster stronger, more positive relationships with your colleagues, clients, and partners.

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