As technology continues to evolve, virtual assistant software tools and productivity tools for virtual assistants are increasingly efficient and sophisticated, thanks to an array of innovative tools.
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In this article, we will explore some of the best tools for virtual assistants that help perform or complete their virtual assistant services.
Let’s dive in!
Best Software For Virtual Assistants
The most common software for virtual assistants is time tracking, financial, scheduling, social media, file charging, graphic designing, and document-sharing tools.
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Communication Tools
1. Slack
Special Features:
Team communication and collaboration platform with chat, file sharing, and integration with other tools like Google Drive and Trello.
Allows creation of channels for different topics or teams, supports direct messaging, and offers video and voice call capabilities.
Pricing: Free, Standard ($6.67/user/month), Plus ($12.50/user/month)
Website: https://slack.com/
2. Zoom
Special Features:
Video conferencing tool allowing for virtual meetings, webinars, and screen sharing. Offers HD video and audio, breakout rooms for smaller group discussions, and recording capabilities.
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Pricing: Free, Pro ($14.99/month), Business ($19.99/month)
Website: https://zoom.us/
3. Microsoft Teams
Special Features:
Communication and collaboration platform similar to Slack, integrated with Microsoft Office tools. Supports chat, video meetings, file storage, and real-time collaboration on Office documents.
Pricing: Free, Microsoft 365 Business Basic ($5/user/month), Microsoft 365 Business Standard ($12.50/user/month)
Website: https://www.microsoft.com/microsoft-teams
4. Skype
Special Features:
Video calling tool that also offers messaging, file sharing, and screen sharing capabilities.
Provides international calling at low rates, supports group video calls, and has integration with Microsoft Office.
Pricing: Free, with charges for international calls
Website: https://www.skype.com/
5. Google Meet
Special Features:
Video conferencing tool integrated with Google Workspace tools.
Offers features like HD video, screen sharing, real-time captions, and secure meetings with encryption.
Pricing: Free, Google Workspace Essentials ($8/user/month)
Website: https://meet.google.com/
Organization Tools
6. Trello
Special Features:
Project management tool using boards, lists, and cards to organize tasks and deadlines.
It supports collaboration with team members, integrates with other apps like Slack and Google Drive, and provides automation through Butler.
Pricing: Free, Business Class ($12.50/user/month), Enterprise (custom pricing)
Website: https://trello.com/
7. Asana
Special Features:
Project management tool focused on task management and team collaboration.
Allows creation of tasks, subtasks, and dependencies, supports project timelines with Gantt charts, and offers integration with tools like Slack and Google Drive.
Pricing: Free, Premium ($10.99/user/month), Business ($24.99/user/month)
Website: https://asana.com/
8. Evernote
Special Features:
Note-taking app that allows organizing notes, files, and images in one place.
Supports text, audio, and image notes, synchronization across devices, and integration with other tools like Google Drive and Slack.
Pricing: Free, Personal ($7.99/month), Professional ($9.99/month)
Website: https://evernote.com/
9. Google Calendar
Special Features:
Online calendar for scheduling appointments, meetings, and events.
Offers integration with Google Workspace tools, sharing capabilities, reminders, and event notifications.
Pricing: Free, included with Google Workspace plans (starting at $6/user/month)
Website: https://calendar.google.com/
10. Todoist
Special Features:
Task management tool with features like reminders, due dates, and priority levels.
Supports project templates, integrations with other tools like Slack and Google Calendar, and collaboration on shared
tasks.
Pricing: Free, Pro ($3/month), Business ($5/user/month)
Website: https://todoist.com/
Time Management Tools
11. RescueTime
Special Features:
Time tracking tool is productivity tool for virtual assistants providing insights into how you spend your time on the computer.
Offers detailed reports, productivity scores, and website blocking to minimize distractions.
Pricing: Free, Premium ($9/month or $72/year)
Website: https://www.rescuetime.com/
12. Clockify
Special Features:
Time tracking app for tracking time spent on specific tasks or projects.
Offers timesheets, detailed reports, integration with other tools, and supports team collaboration.
Pricing: Free, Plus ($9.99/user/month), Premium ($29.99/month)
Website: https://clockify.me/
13. Toggl Track
Special Features:
Time tracking app with features like reports, reminders, and integrations with other tools.
Offers detailed insights into productivity, supports team collaboration, and provides project tracking.
Pricing: Free, Starter ($10/user/month), Premium ($20/user/month)
Website: https://toggl.com/
14. Focus To-Do
Special Features:
Productivity app combining task management with the Pomodoro technique for better time management.
Offers task lists, reminders, focus timers, and detailed reports on productivity.
Pricing: Free, Pro version ($4.99 one-time fee)
Website: https://www.focustodo.cn/
15. Forest App
Special Features:
App helping you stay focused by growing virtual trees when you stay off your phone.
Offers motivation through gamification, supports collaboration with friends, and provides insights into focus habits.
Pricing: $1.99
Website: https://www.forestapp.cc/
Virtual Assistant Specific Tools
16. Hootsuite
Special Features:
Social media management platform for scheduling posts across multiple platforms.
Offers analytics to track post performance, social listening, and team collaboration features.
Pricing: Free, Professional ($19/month), Team ($99/month)
Website: https://hootsuite.com/
17. Buffer
Special Features:
Social media scheduling tool with analytics to track post performance.
Supports multiple social accounts, team collaboration, and detailed engagement reports.
Pricing: Free, Essentials ($6/month per social channel)
Website: https://buffer.com/
18. Canva
Special Features:
Graphic design tool for creating social media posts, presentations, and other visual content. Offers drag-and-drop interface, templates, and extensive image library.
Pricing: Free, Pro ($12.99/month), Enterprise (custom pricing)
Website: https://www.canva.com/
19. Grammarly
Special Features
AI-powered writing assistant checking for grammar, spelling, and punctuation errors in real-time.
Offers style and tone suggestions, integration with browsers and word processors, and plagiarism detection.
Pricing: Free, Premium ($11.66/month), Business ($12.50/user/month)
Website: https://www.grammarly.com/
20. Calendly
Special Features:
Appointment scheduling tool integrating with your calendar to avoid double bookings.
Offers customizable scheduling links, automated reminders, and team scheduling features.
Pricing: Free, Premium ($8/user/month), Pro ($12/user/month)
Website: https://calendly.com/
File Management Tools
21. Google Drive
Special Features:
Cloud storage platform for storing and sharing files.
Offers real-time collaboration, integration with Google Workspace, and 15 GB of free storage.
Pricing: Free, Google One (starting at $1.99/month for 100 GB)
Website: Google Drive
22. Dropbox
Special Features:
Cloud storage platform with file syncing and collaboration tools.
Offers automatic backup, integration with third-party apps, and file versioning.
Pricing: Free, Plus ($9.99/month), Professional ($19.99/month)
Website: https://www.dropbox.com/
23. OneDrive
Special Features:
Microsoft’s cloud storage solution integrated with other Office tools. Offers file sharing, collaboration on Office documents, and 5 GB of free storage.
Pricing: Free, Microsoft 365 Personal ($6.99/month), Microsoft 365 Family ($9.99/month)
Website: https://www.microsoft.com/onedrive
24. Box
Special Features:
Secure file sharing and collaboration platform for businesses.
Offers advanced security features, workflow automation, and integration with various third-party apps.
Pricing: Free, Business ($15/user/month), Business Plus ($25/user/month)
Website: https://www.box.com/
25. WeTransfer
Special Features: File transfer service for sending large files quickly and easily.
Offers simple drag-and-drop interface, email notifications, and secure transfer with encryption.
Pricing: Free, WeTransfer Pro ($12/month)
Website: https://wetransfer.com/
Virtual Assistant Marketplace Platforms
26. Upwork
Special Features:
Freelance marketplace for hiring virtual assistants for various tasks.
Offers time tracking, project management, and payment protection for both clients and freelancers.
Pricing: Free to join, service fees range from 5% to 20% based on earnings
Website: https://www.upwork.com/
27. Fiverr
Special Features:
Freelance marketplace with services starting at $5 per task.
Offers a wide range of services, project-based pricing, and reviews for freelancer selection.
Pricing: Free to join, service fees are 20% of each transaction
Website: https://www.fiverr.com/
28. TaskRabbit
Special Features:
Platform for hiring freelancers or “Taskers” to complete various tasks in person or virtually. Offers background-checked Taskers, same-day availability, and task tracking.
Pricing: Free to join, task pricing varies by Tasker and task type
Website: https://www.taskrabbit.com/
29. Freelancer.com
Special Features:
Global marketplace connecting businesses with freelancers across different industries. Offers time tracking, milestone payments, and project management tools.
Pricing: Free to join, project fees range from 10% to 20%
Website: https://www.freelancer.com/
30. Guru
Special Features:
Freelance marketplace focused on technical, creative, and business projects. Offers work agreements, time tracking, and payment protection features.
Pricing: Free to join, service fees range from 5% to 9% based on membership level
Website: https://www.guru.com/
Email Management Tools
31. Gmail/G Suite
Special Features:
Google’s email service integrated with other Google Workspace tools like Calendar and Drive. Offers robust spam filtering, customizable labels, and powerful search functionality.
Pricing: Free, Google Workspace plans start at $6/user/month
Website: Gmail
32. Outlook/Office 365
Special Features:
Microsoft’s email service integrated with other Office tools like Teams and OneDrive.
Offers calendar integration, advanced search, and customizable rules and filters.
Pricing: Free, Microsoft 365 plans start at $5/user/month
Website: https://www.microsoft.com/outlook
33. Spark
Special Features:
Email client that prioritizes emails based on importance and allows snoozing emails to be dealt with later.
Offers smart inbox, collaborative email writing, and integrations with other tools.
Pricing: Free, Premium ($7.99/user/month)
Website: https://sparkmailapp.com/
34. Boomerang
Special Features:
Email management tool allowing you to schedule emails to be sent later and set reminders for follow-ups.
Offers read receipts, response tracking, and AI-powered writing assistance.
Pricing: Free, Personal ($4.99/month), Pro ($14.99/month)
Website: https://www.boomeranggmail.com/
35. SaneBox
Special Features:
Email filtering tool organizing your inbox and prioritizing important emails.
Offers automatic filtering, snooze function, and deep email analytics.
Pricing: Plans start at $7/month
Website: https://www.sanebox.com/
Accounting and Invoicing Tools
36. QuickBooks
Special Features:
Accounting software for managing expenses, invoicing, and tracking sales and taxes.
Offers features like payroll, inventory management, and financial reporting.
It is useful for accounting virtual assistants because of its features and handiness.
Pricing: Plans start at $25/month
Website: https://quickbooks.intuit.com/
37. FreshBooks
Special Features:
Cloud-based accounting software with features like time tracking, project management, and invoicing.
It also offers expense tracking, customizable invoices, and payment processing.
Pricing: Plans start at $15/month
Website: https://www.freshbooks.com/
38. Xero
Special Features:
Cloud-based accounting software with bank reconciliation, expense tracking, and inventory management.
Offers payroll integration, project tracking, and financial reporting.
Pricing: Plans start at $12/month
Website: https://www.xero.com/
39. Wave
Special Features:
Free accounting software geared towards small businesses with invoicing, receipt scanning, and payroll.
Offers features like expense tracking, bank reconciliation, and financial reporting.
Pricing: Free, with paid add-ons for payroll and payment processing
Website: https://www.waveapps.com/
40. PayPal
Special Features:
Online payment system for sending invoices and receiving payments from clients.
Offers features like recurring payments, instant transfer to bank accounts, and detailed transaction history.
Pricing: Free, transaction fees apply (2.9% + $0.30 per transaction)
Website: https://www.paypal.com/
Productivity Extensions
41. LastPass
Special Features:
Password manager securely storing all your passwords in one place.
Offers password generation, secure notes, and autofill for login credentials.
Pricing: Free, Premium ($3/month), Families ($4/month)
Website: https://www.lastpass.com/
42. Pocket
Special Features:
Bookmarking tool allowing you to save articles or webpages to read later.
Offers offline access, tagging for organization, and personalized recommendations.
Pricing: Free, Premium ($4.99/month)
Website: https://getpocket.com
43. Boomerang for Gmail
Special Features:
Extension allowing you to schedule emails and set reminders for follow-ups.
Offers read receipts, response tracking, and AI-powered writing assistance.
Pricing: Free, Personal ($4.99/month), Pro ($14.99/month)
Website: https://www.boomeranggmail.com/
44. Forest
Special Features:
Productivity tools for vas helping you focus by planting virtual trees while avoiding distractions on your phone or computer.
Offers motivation through gamification, supports collaboration with friends, and provides insights into focus habits.
Pricing: $1.99
Website: https://www.forestapp.cc/
45. Grammarly
Special Features:
Writing assistant checking for spelling, grammar, and punctuation errors as you type in your browser or email client.
Offers style and tone suggestions, integration with browsers and word processors, and plagiarism detection.
Pricing: Free, Premium ($11.66/month), Business ($12.50/user/month)
Website: https://www.grammarly.com/
What are task management tools for virtual assistants?
Task management tools are essential for virtual assistants to efficiently handle their workload and stay organized.
Here are some popular virtual assistant softwares:
1. Asana
Virtual assistant management software is used to track project progress, establish deadlines, and organize them.
It offers task assignments, timelines, and an intuitive dashboard for monitoring multiple projects. 
2. Trello
Trello uses a card-based system ideal for managing smaller projects or individual tasks. It’s visual, user-friendly, and perfect for organizing tasks with boards, lists, and cards.
3. Monday.com
This best virtual assistant software is known for its capability to customize workflows and processes.
Monday.com supports a wide range of project management needs, from simple task management to complex project planning.
4. ClickUp
ClickUp is another comprehensive tool for virtual assistants, including task management, document storage, and real-time communication.
It provides detailed reports, allows for time tracking, and integrates with other tools.
5. Slack
While primarily a communication tool, Slack integrates with various task management apps and helps keep track of day-to-day activities and updates through its channels.
6. Microsoft To Do
Microsoft To-Do makes it easy to create daily task lists, set reminders, and manage personal and team projects.
7. Google Workspace (formerly G Suite)
Google Workspace includes tools like Google Calendar, Google Tasks, and Google Keep, which are great for managing schedules, tasks, and notes, especially if you are already integrated into the Google ecosystem.
Takeaways
Va tools are indispensable to streamline tasks, manage time effectively, and improve productivity.
These virtual assistant softwares, whether for scheduling meetings, managing emails, or tracking tasks, make the job of a virtual assistant more efficient and manageable.
If you’re in the process of hiring virtual assistant, we invite you to explore our website and see how our services can make your life easier.
