10 Best Appointment Setting Companies | 1% Talent

10 Best Appointment Setting Companies | 1% Talent

The appointment-setting industry is booming, with the market projected to hit $633.47 million by 2025. Companies using these services have seen up to a 27% jump in revenue. 

Plus, 40% of online appointment bookings are made outside regular business hours, showing how convenient and flexible these services are. 

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In this article, we will explore the ten best appointment-setting companies, the average hiring cost, and tips for choosing the right company.

Let’s begin!

What are the Best Appointment Companies?

1. Stealth Agents

Location: 43 Charleston Rd Ste D, Willingboro, NJ 08046-2090


Stealth Agents is a top-rated company that specializes in setting appointments and offers a range of helpful services like virtual assistants, data entry, and web development. 

They are known for creating custom strategies that fit each client’s unique needs, ensuring they connect with interested clients.

Clients appreciate their professionalism and effectiveness, especially in handling objections and building trust.

The company has received high praise, with an average rating of 4.9 out of 5 stars from satisfied customers. 

Their services are noted for being flexible, friendly, and efficient. Moreover, employees enjoy working there, often recommending it as a great place to work.

2. OutboundView

Location: Nashville, Tennessee




OutboundView, based in Nashville, TN, specializes in B2B appointment setting and lead generation, particularly for HR leaders. 

They offer services like outsourced appointment setting, lead generation, and sales intelligence. 

They’re known for their thorough and innovative approach, they receive positive feedback for detailed targeting and high engagement rates. 

Customers report high satisfaction, with examples of OutboundView exceeding expectations even under tight deadlines. 

They use advanced sales technologies and provide transparent reporting, allowing clients to track progress easily.

3. SalesRoads

Location: 2825 N. University Drive #250, Coral Springs, FL 33065, USA


SalesRoads is a top appointment-setting company, especially for fast-growing brands, with experience since 2006 in B2B appointment setting, lead generation, and sales outsourcing. 

They have built more than 500 Sales Development Representative (SDR) teams and set over 100,000 appointments. 

Their approach emphasizes quality contacts, ensuring meetings with the right decision-makers using a data-driven methodology.

Notable clients include Microsoft, Shell, and Quest Diagnostics, showcasing their ability to manage large-scale campaigns. 

They also provide detailed weekly or monthly reports to help clients track campaign performance.

However, with prices starting at around $10,000 per month, they are more suited to mid-market and enterprise-level organizations rather than small businesses.

4. Revit

Location: Sheridan, WY, USA




Revit is a top B2B company specializing in appointment setting and lead generation, known for its pay-per-appointment model. 

This means businesses only pay for leads that turn into confirmed appointments, making it cost-effective for startups and SMBs. 

They offer flexible, month-to-month plans starting at $300 per appointment, with no long-term contracts.

Revit’s approach includes strategic planning, targeted lead generation, personalized outreach, and performance tracking. 

5. By Appointment only

Location: Chelmsford, Massachusetts, USA


BAO is focusing on B2B technology; founded in 1997, they’ve become a key industry player, helping businesses secure meetings with key decision-makers. They use a performance-based model, so clients pay for results, not time. 

BAO offers services like appointment setting, lead qualification, and demand generation; with over 200 sales professionals. 

They have deep expertise in both private and public sectors, including FED/SLED markets. 

BAO’s track record includes setting over 550,000 appointments and generating $10 million in the pipeline daily for high-tech clients.


Location: Denver, Colorado, USA


SCIENCE uses advanced technology to optimize the sales process, ensuring efficient and effective outreach to the right prospects. 

Their strategies are tailored to align with business goals, making the leads more relevant and likely to convert.

Besides appointment setting, SCIENCE offers market research, lead generation, and sales support to streamline sales processes. 

Their experienced team is known for professionalism and delivering tangible results, helping businesses improve sales pipelines and ROI.

7. EBQ

Location: Austin, Texas, USA


EBQ offers flexible month-to-month contracts without setup or cancellation fees, allowing companies to easily adjust their resources.

One of their key strengths is a fast onboarding process, with teams becoming fully trained and operational within five days.

EBQ tailors its approach to each client’s needs, engaging prospects and setting up qualified meetings that boost sales. 

Clients, including BigCommerce and Coviance, appreciate EBQ’s transparency, honesty, and seamless integration with internal teams.

8. Callbox

Location: Callbox is headquartered in Los Angeles, California.


Callbox helps businesses connect with potential clients through cold calling, email marketing, and social media. They create customized marketing campaigns and provide detailed reports. 

They serve clients worldwide, including North America, Asia-Pacific, Latin America, and EMEA. Clients praise their efficiency and reliability. 

A dental lab client achieved 3-4 new qualified customers per week with Callbox’s help. Another client, a business consultancy, valued their communication skills. 

9. Strategic Sales & Marketing

Location: Hartford, CT 


Strategic Sales & Marketing (SSM), founded in 1989 and based in Hartford, is recognized for its consultative approach, working closely with clients to understand their business goals and create tailored scripts that connect with their target audience.

Clients have reported significant improvements in their sales metrics, such as doubling or tripling the agreed-upon goals and seeing a boost in sales appointments and revenue. 

SSM’s team is praised for their efficiency, data mining skills, and strong project management, ensuring collaborations are smooth and on budget.

10. VSA, Inc.

Location: VSA, Inc. is located at 212 Haddon Avenue, Suite 8, Haddon Township, NJ 08108.


VSA, Inc. helps businesses find quality leads and schedule appointments with clients through a thorough onboarding process that tailors solutions to each client’s sales strategies. 

With their experience, the U.S.-based team excels in various industries, including healthcare, technology, and manufacturing. 

VSA has scheduled over 50,000 sales appointments and facilitated over $150 million in new business. 

They’re known for their project management and flexibility, they often exceed client expectations and utilize advanced tools like ExecVision for quality service. 

How to Choose the Right Appointment-Setting Company?

1. Industry Experience

One of the major factors to consider while choosing the right appointment-setting company is their industry experience. 

An experienced company understands the specific challenges and nuances of your industry, which makes them more effective. 

They can provide insights into market trends and customer behaviors, tailoring their approach to suit your business needs. 

A well-established company often has a track record of success and can provide case studies or testimonials from clients within your industry.

2. Customized Solutions

Customized solutions mean that the company takes the time to understand your business, its goals, and its challenges. 

They don’t just offer a one-size-fits-all service; instead, they provide a more personalized approach that aligns with your company’s unique requirements.

This can involve creating targeted call scripts that resonate with your particular audience and setting appointments at the most convenient times for your prospects.

3. Scalability

The company you partner with should be able to scale its services to match your evolving requirements. 

They should have the capacity to handle a rising number of calls, manage more appointments, and adapt to higher volumes without compromising on quality.

A scalable appointment-setting company is equipped with the necessary technology, skilled personnel, and resources to support your growth seamlessly.

4. Qualified and Trained Staff

The company’s success hinges on its ability to hire skilled professionals who are experts in their field.

These employees should possess an in-depth understanding of your industry and the nuances of your target market. 

Furthermore, their training should be comprehensive, covering basic communication skills and advanced sales techniques. 

5. Transparent Reporting

Finally, transparent reporting involves regular, detailed reports that outline key metrics and performance indicators. 

Look for a company that provides clear insights into their processes, such as the number of calls made, appointments set, and conversion rates. 

The reports should also highlight any challenges faced and the solutions implemented to overcome them. 

How Much Does Appointment Setting Services Cost?

Appointment-setting services are charged in different ways. They may bill hourly, ranging from $25 to $75, or per appointment, costing between $15 to $100. 

Setup fees, covering script and campaign development, often range from $400 to $600. 

Some services also offer a flat fee, usually between $500 and $5,000 for a certain number of appointments.

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