Appointment setting companies help businesses fill their calendars with qualified leads, and Stealth Agents takes it a step further by providing trained virtual assistants who handle scheduling, lead qualification, and follow-ups seamlessly. If you want more calls, fewer no-shows, and a consistent sales pipeline—Stealth Agents is your go-to partner. Get started today.
The appointment-setting industry is booming, with the market projected to reach $633.47 million by 2025. Businesses that invest in professional appointment-setting services have seen revenue increases of up to 27%, proving just how impactful efficient scheduling can be on growth and profitability.
With 40% of online appointment bookings made outside regular business hours, the demand for convenient, flexible scheduling solutions is higher than ever. Companies need reliable partners to manage this vital function and keep sales pipelines full.
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If you’re looking for the best virtual assistant for appointment setting, Stealth Agents offers elite professionals trained to boost your efficiency and results. Book a free consultation today to explore virtual assistant pricing options and find the perfect fit for your business.
In this article, we’ll highlight the ten best appointment-setting companies, average hiring costs, and tips for choosing the right partner to streamline your scheduling and drive success.
Why Choose Stealth Agents for Appointment Setting Services?
Instead of focusing on cost, focus on the value Stealth Agents brings to your business.
Our team includes experienced virtual assistants with 10–15+ years of expertise, backed by dedicated account managers and full-time support.
We deliver personalized call scripts, consistent follow-ups, and strong communication that turns leads into real appointments.
With Stealth Agents, you get reliable service, clear reporting, and a team that adapts as your business grows.
What are the Best Appointment Companies?
1. Stealth Agents
Location: 43 Charleston Rd Ste D, Willingboro, NJ 08046-2090
Website: https://stealthagents.com
Stealth Agents is a top-rated company that specializes in setting appointments and offers a range of helpful services like virtual assistants, data entry, and web development.
They are known for creating custom strategies that fit each client’s unique needs, ensuring they connect with interested clients and they also offer lead generation services.
Clients appreciate their professionalism and effectiveness, especially in handling objections and building trust.
The company has received high praise, with an average rating of 4.9 out of 5 stars from satisfied customers.
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Their services are noted for being flexible, friendly, and efficient. Moreover, employees enjoy working there, often recommending it as a great place to work.
2. OutboundView
Location: Nashville, Tennessee
Website: http://www.outboundview.com
OutboundView, based in Nashville, TN, helps businesses book meetings and find leads, especially for HR professionals.
They offer services like appointment setting, lead generation, and sales research.
They’re known for being thorough and creative, with great feedback for finding the right audience and keeping people engaged.
Customers are happy with their work and often say they go above and beyond, even when deadlines are tight.
They use modern sales tools and share clear reports, so clients can easily see how things are going.
3. SalesRoads
Location: 2825 N. University Drive #250, Coral Springs, FL 33065, USA
Website: https://salesroads.com
SalesRoads is a top appointment-setting company, especially for fast-growing brands, with experience since 2006 in B2B appointment setting, lead generation, and sales outsourcing.
They have built more than 500 Sales Development Representative (SDR) teams and set over 100,000 appointments.
Their approach emphasizes quality contacts, ensuring meetings with the right decision-makers using a data-driven methodology.
Notable clients include Microsoft, Shell, and Quest Diagnostics, showcasing their ability to manage large-scale campaigns.
They also provide lead generation virtual assistant services with detailed weekly or monthly reports to help clients track campaign performance.
However, with prices starting at around $10,000 per month, they are more suited to mid-market and enterprise-level organizations rather than small businesses.
4. Revit
Location: Sheridan, WY, USA
Website: https://revitagency.io
Revit is a B2B company that helps businesses get more leads and set up appointments. The best part? You only pay for leads that turn into actual, confirmed appointments.
This makes it super budget-friendly, especially for startups and small businesses.
Their plans are simple and flexible, starting at $300 per appointment, and there are no long-term contracts to worry about.
Revit handles everything—from finding the right leads and reaching out to them personally, to tracking how well things are working. They focus on getting you real results.
5. By Appointment only
Location: Chelmsford, Massachusetts, USA
Website: https://www.baoinc.com/
BAO is all about helping businesses connect with the right people. Since 1997, they’ve been a big name in B2B tech, specializing in setting up meetings with key decision-makers. The best part? You only pay for results, not wasted time.
They offer services like appointment setting, lead qualification, and demand generation, powered by a team of over 200 sales experts.
BAO has experience working with both private companies and public sectors, including federal and state agencies.
With an impressive track record, BAO has set over 550,000 appointments and generates $10 million in sales opportunities every day for their high-tech clients.
6. CIENCE
Location: Denver, Colorado, USA
Website: https://www.cience.com
SCIENCE helps make sales easier and more effective by using smart tools to find the right people to talk to.
They customize their approach to match your business goals, so the leads they find are more likely to turn into customers.
Along with booking appointments, SCIENCE also helps with market research, finding leads, and supporting your sales team to keep things running smoothly.
Their team is professional, reliable, and focused on getting real results to help your business grow and boost your sales.
7. EBQ
Location: Austin, Texas, USA
Website: https://www.ebq.com
EBQ makes it easy for companies to get the help they need with simple month-to-month contracts, no setup fees, and no cancellation fees. You can adjust your resources anytime without any hassle.
Their onboarding process is quick—your team will be trained and ready to go in just five days.
EBQ works closely with each client, reaching out to prospects and setting up qualified sales meetings to help boost your revenue.
Big names like BigCommerce and Coviance love working with EBQ because they’re honest, transparent, and work smoothly with internal teams.
8. Callbox
Location: Callbox is headquartered in Los Angeles, California.
Website: https://www.callboxinc.com
Callbox helps businesses connect with potential clients through cold calling, email marketing, and social media. Your virtual assistant email marketing creates customized marketing campaigns and provides detailed reports.
They serve clients worldwide, including North America, Asia-Pacific, Latin America, and EMEA. Clients praise their efficiency and reliability.
A dental lab client achieved 3-4 new qualified customers per week with Callbox’s help. Another client, a business consultancy, valued their communication skills.
9. Strategic Sales & Marketing
Location: Hartford, CT
Website: https://www.manageyourleads.com
Strategic Sales & Marketing (SSM), founded in 1989 and based in Hartford, is recognized for its consultative approach, working closely with clients to understand their business goals and create tailored scripts that connect with their target audience.
Clients have reported significant improvements in their sales metrics, such as doubling or tripling the agreed-upon goals and seeing a boost in sales appointments and revenue.
SSM’s team is praised for their efficiency, data mining skills, and strong project management, ensuring collaborations are smooth and on budget.
10. VSA, Inc.
Location: VSA, Inc. is located at 212 Haddon Avenue, Suite 8, Haddon Township, NJ 08108.
Website: https://www.vsaprospecting.com
VSA, Inc. helps businesses find quality leads and schedule appointments with clients through a thorough onboarding process that tailors solutions to each client’s sales strategies.
With their experience, the U.S.-based team excels in various industries, including healthcare, technology, and manufacturing.
VSA has scheduled over 50,000 sales appointments and facilitated over $150 million in new business.
They’re known for their project management and flexibility; they often exceed client expectations and utilize advanced tools like ExecVision for quality service.
How to Choose the Right Appointment-Setting Company?
1. Industry Experience
One of the major factors to consider while choosing the right appointment-setting company is their industry experience.
An experienced company understands the specific challenges and nuances of your industry, which makes them more effective.
They can provide insights into market trends and customer behaviors, tailoring their approach to suit your business needs.
A well-established company often has a track record of success and can provide case studies or testimonials from clients within your industry.
2. Personalized Service
A good company will take time to learn about your business, what you’re trying to achieve, and the challenges you face.
Instead of offering the same service to everyone, they create a plan that fits your specific needs.
This might include writing call scripts that speak to your target audience and setting appointments at times that work best for your potential clients.
3. Easy to Grow With
Your appointment-setting partner should be able to grow with your business.
As you get more leads or clients, they should be ready to handle more calls and set more appointments without slowing down.
They should have the right people, tools, and systems in place to support your growth without sacrificing quality.
4. Skilled and Trained Team
The team should be made up of professionals who know what they’re doing.
They need to understand your industry and the type of customers you work with.
Good training is also important—both in how to communicate well and how to handle sales calls the right way.
5. Clear and Honest Reports
You should always know how the service is performing.
Look for a company that gives regular updates with clear numbers—like how many calls they made, how many appointments they booked, and how well things are going.
The reports should also explain any problems they faced and what they did to fix them.
What Type of Companies Need Appointment Setters?
Appointment setters are essential for various companies that rely heavily on client interactions and scheduling. Is appointment setter legit? As they play a key role in ensuring smooth and efficient interactions across industries.
Sales companies as sales appointment setting, benefit greatly from appointment setters as they help streamline the process of connecting salespeople with potential clients, ensuring that leads are promptly followed up.
In real estate, appointment setters are crucial in coordinating property showings and meetings between agents and potential buyers, enhancing efficiency and client satisfaction. Healthcare providers also rely on appointment setters to manage patient appointments, reducing wait times and improving the overall patient experience.
Furthermore, financial services firms use appointment setters to arrange consultations, helping advisors focus on providing personalized financial advice. Finally, marketing agencies may employ appointment setters to schedule meetings with prospective clients, allowing their creative teams to concentrate on developing impactful campaigns.
These industries and others find appointment setters invaluable for maintaining organized, timely interactions with clients and partners.
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