Business owners save $65,000+ per year compared to hiring an in-house executive assistant with full benefits.
Let us show you how thousands of companies are making this smart switch.
At one global company,ichose to study,ichose top assistants were found to boost their executives' productivity by as much as 15 percent, and the most effective assistants understood the strategic priorities of their executives so deeply that they could draft communications, prepare meeting agendas, and make decisions on their behalf.
Quick Overview: Virtual Executive Assistant Services
| Factor | Details |
|---|---|
| Monthly Investment | $1,600/month (full-time, dedicated) |
| In-House Equivalent Cost | Executive Assistant salary + benefits = $84,500/year |
| Your Annual Savings | $65,300 back in your business |
| Time Saved Weekly | 20-25 hours for high-value work |
| Tasks Handled | Calendar, email, travel, projects |
| Industry Experience | Matched to your business type |
| Backup Coverage | Included at no extra cost |
This simple change frees you up to focus on what matters most – growing your business.
The Hidden Cost Of DIY Admin Work
Business owners spend 16 hours per week on admin tasks that could be done by someone else.
That time could be spent closing deals, meeting clients, or planning your next big move.
At your hourly value, those admin hours cost you thousands in lost opportunities each month.
Meanwhile, important tasks pile up because you only have 24 hours in a day.
Tasks Your Executive Virtual Assistant Can Handle
| Category | Specific Tasks | Time Saved Weekly |
|---|---|---|
| Calendar Management | Schedule meetings, block focus time, send reminders | 5-7 hours |
| Email Management | Filter inbox, draft responses, follow up | 6-8 hours |
| Travel Planning | Book flights, hotels, create itineraries | 3-4 hours |
| Project Coordination | Track deadlines, update teams, manage workflows | 4-6 hours |
| Research & Reports | Market research, competitor analysis, data reports | 5-8 hours |
| Client Communication | Follow up calls, schedule meetings, send updates | 3-5 hours |
These tasks add up to 26-38 hours per week that you get back.
Your Virtual Executive Assistant Services handle the details while you handle the big picture.
This means you can focus on strategy instead of getting lost in the small stuff.
Companies with executive assistant support grow 40% faster than those without because leaders can focus on growth instead of admin work.
The True Cost Comparison
| Cost Factor | In-House Executive Assistant | Virtual Executive Assistant |
|---|---|---|
| Base Salary (Annual) | $65,000 | $19,200 |
| Benefits & Taxes (30%) | $19,500 | $0 |
| Office Space & Equipment | $5,000 | $0 |
| Training & Onboarding | $3,000 | $0 |
| Total Annual Cost | $92,500 | $19,200 |
| Annual Savings | – | $73,300 |
| Backup Coverage | None | Included |
| Management Support | You handle everything | Campaign Manager helps |
You save over $73,000 per year with a virtual option.
That money stays in your business to fund growth, marketing, or your next hire.
How An Executive VA Transforms Your Daily Work
Your mornings start with a clean inbox and organized calendar.
Meeting prep, research, and follow-ups happen without you lifting a finger.
You show up to important calls ready and focused instead of scrambled and stressed.
Projects move forward on schedule because someone tracks every deadline.
- Get 4-6 hours back in your day for high-value work
- Never miss an important follow-up or deadline again
- Show up prepared to every meeting and call
- Travel planning happens smoothly without your input
- Emails get sorted and prioritized before you see them
- Reports and research arrive ready for your review
A Day In The Life Of Your Virtual Executive Assistant
Your assistant starts each day by checking your calendar and preparing your schedule.
They filter your emails, draft responses, and flag urgent messages for your attention.
Meeting prep happens in the background – agendas, materials, and reminders go out automatically.
While you focus on calls and meetings, they handle research, travel booking, and project updates.
Start with calendar and email management for the first week. Once that runs smoothly, add travel planning and project coordination. This gradual approach builds trust and creates better workflows.
What Makes A Great Executive Virtual Assistant
The best assistants think ahead and solve problems before they reach you.
They understand your work style and adapt their approach to match your needs.
Communication skills matter because they represent you in emails and calls with clients.
Tech skills help them work with your existing tools and systems seamlessly.
Keys To Success With Your Executive VA
| Success Factor | Implementation | Results |
|---|---|---|
| Clear Communication | Daily check-ins and project updates | Tasks completed without confusion |
| Defined Processes | Document how you like things done | Consistent results every time |
| Right Tools | Share access to calendar, email, project apps | Smooth workflow integration |
| Regular Feedback | Weekly reviews and course corrections | Improved performance over time |
| Trust Building | Start small and gradually add responsibilities | Confidence in delegation grows |
These steps create a partnership that saves you time and reduces stress.
Industries We Support With Executive VA Services
Real estate agents use assistants to manage leads and coordinate closings.
Law firms get help with case management and client communication.
Healthcare practices streamline scheduling and patient follow-ups.
Technology companies manage projects and coordinate team meetings.
Common Mistakes To Avoid
Some business owners try to manage every detail instead of trusting their assistant.
Others dump tasks without clear instructions and then get frustrated with results.
The biggest mistake is not starting sooner when the benefits are so clear.
Remember that your assistant wants to help you succeed – give them the tools and trust to do it.
The Stealth Agents Difference
We match you with an assistant who has experience in your industry.
Your Campaign Manager helps with training and makes sure everything runs smoothly.
Backup coverage means your work never stops even if your main assistant is sick.
Our team approach gives you multiple people invested in your success.
Common Questions Answered
How Long Does It Take To Get Started?
Most clients start working with their assistant within one week of signing up.
The first week focuses on basic tasks while you both learn each other’s work style.
What If My Assistant Does Not Work Out?
We will find you a new match at no extra cost until you are completely happy.
Our goal is a long-term partnership that grows your business.
Can My Executive VA Work In My Time Zone?
Yes, we match you with assistants who work during your business hours.
This means real-time communication and same-day task completion.
What Happens If I Need More Hours Some Weeks?
Your assistant can work extra hours when needed during busy periods.
We bill additional hours at the same rate with no surprise fees.
Virtual Executive Assistant Services give you back 20+ hours per week while saving over $65,000 compared to hiring in-house. The question is not whether you can afford it – it’s whether you can afford to keep doing everything yourself.
Ready To Get Your Time Back?
Thousands of business owners have already made the switch to Virtual Executive Assistant Services.
They are growing faster, working smarter, and enjoying business ownership again.
Contact Stealth Agents today to discuss your needs and get matched with your perfect executive assistant.
