QS Practice Support
Virtual Assistant for Quantity Surveyors
Remote admin support for QS practices and professionals. Handle documentation, tender management, reporting, and practice admin: so you can focus on technical work.
What a QS Virtual Assistant Handles
Documentation & BOQ Support
- ✓Formatting and structuring Bills of Quantities (BOQ)
- ✓Transcribing and organizing measurements into spreadsheets
- ✓Preparing and formatting tender documents
- ✓Creating document templates for recurring reports
- ✓Managing version control and document filing
Tender & Procurement Admin
- ✓Tracking tender deadlines and submission requirements
- ✓Organizing and filing incoming subcontractor quotes
- ✓Preparing tender comparison schedules
- ✓Coordinating addenda distribution to tenderers
- ✓Maintaining procurement tracker and contract register
Client & Project Communication
- ✓Managing email correspondence with clients and contractors
- ✓Preparing meeting agendas and minute-taking
- ✓Sending progress reports and project updates
- ✓Coordinating information requests between parties
- ✓Following up on outstanding queries and approvals
Cost Reporting & Administration
- ✓Updating cost plans and cost reports in Excel or similar tools
- ✓Preparing valuation and payment certificate registers
- ✓Tracking variations and change order logs
- ✓Compiling final account summaries
- ✓Formatting and proofreading reports for client delivery
Practice Management
- ✓Managing calendar, scheduling, and meeting coordination
- ✓Handling CPD tracking and professional membership administration
- ✓Invoicing clients and tracking payment status
- ✓Managing office inbox and correspondence
- ✓Maintaining contact databases and CRM records
Frequently Asked Questions
What can a virtual assistant do for a quantity surveyor?
A virtual assistant for a QS practice handles documentation formatting (BOQ, tender documents), administrative tasks, client correspondence, cost report formatting, procurement tracking, and practice management: freeing QS professionals to focus on technical work and client relationships.
Can a VA help with Bills of Quantities?
Yes. While VAs do not replace qualified QS professionals for measurement and valuation, they can format BOQs, transcribe measurements into spreadsheets, organize documentation, and prepare templates: significantly reducing the administrative time QSs spend on documentation.
Do QS virtual assistants need construction industry experience?
It helps, but is not always required for admin-focused tasks. VAs with general professional services or document management experience can be trained on QS-specific terminology and processes. For more technical support, look for VAs with construction or engineering industry backgrounds.
What tools do QS virtual assistants use?
Common tools include Microsoft Excel (cost plans, BOQ, trackers), Word (reports, letters), project management tools (Asana, Monday.com), email platforms, and QS-specific software like Procore, CostX, or COINS where remote access is configured.
How much does a virtual assistant for a QS practice cost?
General admin VAs for QS practices typically cost $8–$18/hour. For a full-time dedicated VA, managed services like Stealth Agents provide professional services-experienced VAs for $1,500–$2,500/month: far less than a local administrative hire.
Reclaim Your Technical Time
Stealth Agents provides dedicated VAs for quantity surveying and construction professionals: handling admin, documentation, and coordination so you can focus on measurement, valuation, and client delivery.