Business owners save $65,300 per year compared to hiring someone in their office full time.
Here is why smart business owners are making this smart choice.
Quick Overview: Entry Level Executive Assistant
| Factor | Details |
|---|---|
| Monthly Investment | $1,600/month (full-time, dedicated) |
| In-House Equivalent Cost | Executive Assistant salary + benefits = $84,500/year |
| Your Annual Savings | $65,300 back in your business |
| Tasks Covered | 50+ admin and support duties |
| Start Time | Ready to work in 5-7 business days |
| Training Required | Already skilled and ready to go |
| Backup Coverage | Included at no extra cost |
Getting help with daily tasks lets you focus on growing your business instead of drowning in paperwork.
The Hidden Cost Of DIY Business Tasks
Most business owners spend 16 hours every week on admin work that someone else could do better.
This means you lose 832 hours per year that should go toward making money for your business.
Missed phone calls cost companies $62,000 per year in lost sales because no one was there to answer.
When you try to do everything yourself, important things slip through the cracks and customers notice.
Tasks Your Entry Level EA Can Handle
| Task Category | Specific Tasks | Time Saved Per Week |
|---|---|---|
| Phone & Email | Answer calls, respond to emails, schedule appointments | 8-12 hours |
| Calendar Management | Schedule meetings, send reminders, coordinate events | 3-5 hours |
| Data Entry | Update databases, enter customer info, organize files | 4-6 hours |
| Customer Service | Handle complaints, process orders, follow up with clients | 6-10 hours |
| Research | Find vendor info, research competitors, gather market data | 2-4 hours |
| Document Prep | Create reports, format presentations, organize paperwork | 3-5 hours |
These tasks add up to 26-42 hours per week that you get back to focus on what matters most.
Your assistant handles the boring stuff while you handle the big picture.
This frees up your time to meet with important clients and work on growing your business.
Companies with executive assistant support close 40% more deals because someone is always there to follow up with leads.
The True Cost Comparison
| Cost Factor | In-House Executive Assistant | Stealth Agents VA |
|---|---|---|
| Base Salary | $65,000/year | $19,200/year |
| Benefits & Taxes | $19,500/year | $0 |
| Office Space & Equipment | $4,000/year | $0 |
| Training & Onboarding | $2,500/year | $0 |
| Total Annual Cost | $91,000/year | $19,200/year |
| Annual Savings | – | $71,800 |
| Backup Coverage | None | Included |
| Management Support | You handle everything | Campaign Manager helps |
You save over $71,000 every year by choosing a virtual assistant instead of hiring someone in your office.
This money can go back into growing your business, buying better equipment, or just staying in your pocket.
How An Executive Assistant VA Transforms Your Daily Work
Your mornings change when you have someone handling phone calls and emails before you even start work.
You walk into your office knowing that urgent messages are already sorted and your calendar is perfectly organized.
Instead of spending two hours answering emails, you spend that time talking to customers who want to buy from you.
Your stress goes down because you know someone reliable is taking care of the details.
- Never miss another important phone call or email
- Your calendar stays organized without you thinking about it
- Customer complaints get handled fast and professionally
- Reports and paperwork get done on time every time
- You have more time to focus on making money
- Your business looks more professional to customers
A Day In The Life Of Your Business Support Assistant
Your assistant starts work by checking your email and sorting messages by how important they are.
They answer customer questions, schedule appointments, and make sure nothing urgent gets missed.
During the day, they handle phone calls, update customer records, and prepare documents you need for meetings.
By the end of the day, they send you a summary of what got done and what needs your attention tomorrow.
Start by giving your assistant simple tasks for the first week, then add more complex work as they learn your business.
What Makes A Great Entry Level EA
The best assistants know how to talk to customers in a way that makes your business look professional.
They pay attention to small details so nothing important gets forgotten or done wrong.
Good assistants can learn new software quickly and adapt to how your business works.
They ask smart questions when they are not sure about something instead of guessing and making mistakes.
Keys To Success With Your Virtual Executive Assistant
| Success Factor | How To Implement | Expected Results |
|---|---|---|
| Clear Instructions | Write down how you want tasks done | Fewer mistakes and faster results |
| Regular Check-ins | Schedule weekly calls to discuss progress | Better communication and alignment |
| Access To Tools | Give login info for software they need | Smoother workflow and less delays |
| Set Priorities | Tell them which tasks matter most | Important work gets done first |
When you set clear expectations from the start, your assistant can do amazing work for your business.
Industries We Support
Real estate agents use our assistants to follow up with leads and schedule property showings.
Law firms get help with client intake, document prep, and appointment scheduling.
Medical offices use our team for patient communication, insurance verification, and record keeping.
Small business owners in every field save time and money with dedicated assistant support.
Common Mistakes To Avoid
Do not try to save money by giving your assistant too many different types of tasks at once.
Avoid waiting too long to give feedback if something is not working the way you want it.
Never assume your assistant knows your business rules without explaining them clearly first.
The biggest mistake is not using your assistant enough because you think you should do everything yourself.
The Stealth Agents Difference
We match you with assistants who already have experience in your type of business.
Your assistant comes with backup coverage so your work never stops if they get sick or take vacation.
Our Campaign Managers help you figure out the best ways to work with your new assistant.
You get started in just 5-7 business days instead of waiting weeks to find and train someone.
Common Questions Answered
How Is This Different From A Freelancer?
Freelancers work for many clients and might not be available when you need them most.
Our assistants are dedicated to your business and have backup coverage included.
What Happens During Onboarding?
We spend time learning about your business and what tasks you need help with.
Your assistant gets trained on your specific needs before they start working.
Can My VA Work In My Timezone?
Yes, we can match you with assistants who work during your business hours.
This means they can answer calls and handle urgent tasks when your customers expect it.
What If My Needs Change Over Time?
Your assistant can learn new tasks as your business grows and changes.
We can also help you add more support if you need it later.
An entry level executive assistant saves you over $65,000 per year while giving you back 20+ hours per week to focus on growing your business.
Ready To Transform Your Business?
Thousands of business owners already discovered how much easier work becomes with the right assistant.
You can save over $65,000 per year while getting back the time you need to focus on what matters most.
Contact Stealth Agents today to find your perfect entry level executive assistant and start seeing results in just one week.
