30 Best Medical Virtual Assistant Companies – HIPAA-Ready

Medical virtual assistant companies are becoming essential to modern healthcare, offering reliable support for administrative and clinical tasks—all while maintaining strict compliance standards. With HIPAA compliance as a top priority, these assistants help medical professionals manage everything from appointment scheduling and patient communication to billing, transcription, and EHR updates.

 

 

As healthcare providers seek to cut costs and boost efficiency, hiring a medical virtual assistant is a smart move. Clinics and practices that integrate virtual assistants report increased productivity and improved patient satisfaction, all while reducing the workload on in-house staff.

 

 

In this article, we’ll explore the 30 best medical virtual assistant companies that are HIPAA-ready, trusted by healthcare providers worldwide. Whether you’re running a small practice or a large clinic, these providers can deliver the skilled support you need. Stealth Agents is among the leading names, offering trained medical virtual assistants tailored to your operations. Book a free consultation today to explore virtual assistant pricing and find the perfect match for your practice.

 

What Tasks Can Medical Virtual Assistants Perform?

1. Appointment Scheduling and Calendar Management

Medical virtual assistants can handle all aspects of scheduling appointments, rescheduling, and cancellations. They coordinate with patients to confirm availability and reduce no-show rates through timely reminders. By managing the calendar efficiently, they free up time for medical staff to focus on patient care. These assistants can also sync schedules across platforms to avoid double bookings. Their ability to provide real-time updates makes them an essential part of a smooth clinic workflow.

2. Patient Intake and Follow-Up Communication

Virtual assistants can guide patients through the intake process, ensuring all necessary information is collected before their visit. They follow up with patients post-consultation to check on progress, medication adherence, or appointment satisfaction. This ensures continuity of care and improves patient retention. They can also send customized check-in messages or forms based on treatment plans. Automating these touchpoints keeps patients engaged while lightening the workload of in-house teams.

3. Insurance Verification and Claims Processing

One of the more time-consuming tasks in medical offices is verifying insurance eligibility and handling claims. Medical virtual assistants can check insurance coverage, request pre-authorizations, and help file claims accurately. They follow up on delayed payments and communicate with insurance providers when needed. This helps reduce billing errors and improves the revenue cycle. Their familiarity with healthcare systems ensures claims are filed quickly and in compliance with regulations.

4. Electronic Medical Record (EMR) Management

Virtual assistants are trained to input, update, and organize patient data in EMR systems. They ensure all records are accurate, complete, and easily accessible for physicians. By maintaining clean data, they reduce the risk of medical errors and enhance patient safety. They also assist with tagging and categorizing information for faster retrieval. Proper EMR management improves operational efficiency and supports better clinical decision-making.

5. Medical Transcription and Documentation

Physicians can send audio recordings of consultations, which virtual assistants transcribe into accurate documentation. These assistants are trained in medical terminology and can produce clear, well-structured notes. This task not only saves time but also ensures legal and billing documentation is complete. Virtual assistants can also draft referral letters, discharge summaries, and patient instructions. Their work supports compliance and keeps medical records professionally documented.

6. Prescription Refill Coordination and Pharmacy Calls

Medical virtual assistants can act as intermediaries between the practice, the pharmacy, and the patient. They help verify medication details, coordinate prescription refills, and ensure that requests are submitted to the correct pharmacy. These assistants can also field calls from patients about their medications and respond with approved answers. This allows physicians to handle fewer routine calls and focus on more complex cases. Their involvement streamlines medication management while maintaining HIPAA compliance.

7. Billing Inquiries and Patient Support

When patients have questions about invoices, payments, or billing errors, virtual assistants can step in as the first line of support. They explain charges clearly, assist with payment plans, and escalate issues when needed. This role helps practices maintain professionalism and empathy in sensitive financial conversations. Virtual assistants also reduce the administrative burden of the billing department. Their support enhances the patient experience and contributes to a more transparent billing process.

 

30 Best Medical Virtual Assistant Companies

1. Stealth Agents

Stealth Agents provides specialized healthcare virtual assistants who support administrative tasks, appointment setting, and patient communications. Their team is trained in HIPAA-compliant procedures, helping medical professionals focus on patient care while boosting operational efficiency.

Web Address: stealthagents.com
Google Rating: 5.0 ★ (based on 75+ reviews)

Pricing: Starting at $15 per hour

2. BELAY

BELAY offers U.S.-based virtual assistants with healthcare administrative expertise. Their team assists with calendar coordination, documentation, and other non-clinical duties.

Web Address: belaysolutions.com
Google Rating: 4.7 ★
Pricing: Starts around $1,600/month plus a startup fee

3. Boldly

Boldly offers premium subscription staffing with experienced professionals in healthcare admin support. Their assistants work part-time or full-time and integrate directly into your workflow. Suitable for practices seeking long-term, high-level virtual support.

Web Address: boldly.com
Google Rating: Not specified
Pricing: Not specified

4. Prialto

Prialto provides managed VA services, including healthcare support like calendar coordination, billing, and patient follow-up. Their assistants are trained to adapt to internal systems and offer personalized help.

Web Address: prialto.com
Google Rating: Not specified
Pricing: Starting at $1,200/month

5. Fancy Hands

Fancy Hands offers U.S.-based assistants for on-demand support, ideal for task-based work in healthcare admin. Services include appointment booking, follow-ups, and light documentation.

Web Address: fancyhands.com
Google Rating: Not specified
Pricing: Starts at $17.99/month for 3 tasks

6. Time Etc

Time Etc provides college-educated U.S.-based assistants trained in administrative healthcare tasks. They help with email, scheduling, data entry, and patient coordination.

Web Address: timeetc.com
Google Rating: Not specified
Pricing: Plans start at $380/month (10 hours)

7. Zirtual

Zirtual offers dedicated U.S.-based VAs with healthcare admin skills, including invoicing, patient communications, and data entry. They match clients with assistants based on specific needs.

Web Address: zirtual.com
Google Rating: Not specified
Pricing: Not specified

8. MyTasker

MyTasker delivers a variety of healthcare support services like billing, transcription, and scheduling. They offer 24/7 assistance and follow HIPAA best practices.

Web Address: mytasker.com
Google Rating: Not specified
Pricing: Starting at $250/month

9. Acelerar Technologies

Acelerar is known for affordable, skilled VAs for small to mid-size medical businesses. They provide data entry, claims processing, and appointment coordination.

Web Address: acelerartech.com
Google Rating: Not specified
Pricing: Starting at $6/hour

10. Wing Assistant

Wing Assistant offers medical VAs who handle patient follow-up, admin work, and lead generation. They also provide workflow tools for seamless integration.

Web Address: wingassistant.com
Google Rating: Not specified
Pricing: Not specified

11. Virtual Assistant India

This service provides dedicated VAs trained for U.S. medical practices in admin support, EMR management, and more. Assistants are HIPAA-conscious and cost-effective.

Web Address: virtualassistantindia.com
Google Rating: Not specified
Pricing: Not specified

12. IdeasUnlimited

IdeasUnlimited supports healthcare providers with HIPAA-compliant assistants for customer service, billing, and appointment tasks. Offers 24/7 multilingual support.

Web Address: ideasunlimitedonline.com
Google Rating: Not specified
Pricing: Not specified

13. Votiko Solutions

Votiko delivers virtual assistant and call center services for healthcare. Their assistants handle billing, lead management, and patient communications.

Web Address: votiko.com
Google Rating: Not specified
Pricing: Not specified

14. Virtual Nurse Rx

This company provides HIPAA-compliant VAs who are licensed nurses or therapists. They specialize in medical transcription, scribing, and EMR support.

Web Address: virtualnurserx.com
Google Rating: Not specified
Pricing: Not specified

15. My Mountain Mover

My Mountain Mover provides top-tier medical VAs who are rigorously vetted and HIPAA-trained. Services include billing, patient scheduling, and admin work.

Web Address: mymountainmover.com
Google Rating: Not specified
Pricing: Not specified

16. Neolytix

Neolytix offers medical virtual assistants with experience in billing, insurance verification, and revenue cycle management. They emphasize HIPAA compliance and workflow efficiency.

Web Address: neolytix.com
Google Rating: Not specified
Pricing: Not specified

17. Virtual Medical Assistant (VMA)

VMA provides HIPAA-compliant VAs for practices needing help with billing, coding, and telehealth support. They specialize in U.S.-based healthcare operations.

Web Address: virtualmedicalassistant.us
Google Rating: Not specified
Pricing: Not specified

18. MEDVA

MEDVA delivers certified virtual medical assistants trained in EMR systems and patient coordination. They focus on small to mid-size healthcare providers.

Web Address: medva.com
Google Rating: Not specified
Pricing: Starting at $10/hour

19. Virtual Gal Friday

This U.S.-based VA company offers HIPAA-compliant medical assistants for private practices. Services include document management, phone support, and calendar management.

Web Address: virtualgalfriday.com
Google Rating: Not specified
Pricing: Not specified

20. Vital Virtuals LLC

Vital Virtuals specializes in virtual support for mental health providers. They offer HIPAA-certified assistants for scheduling, documentation, and billing.

Web Address: vitalvirtuals.com
Google Rating: Not specified
Pricing: Not specified

21. Connext Global Solutions

Connext provides offshore virtual assistants trained in HIPAA protocols. They support data entry, scribing, patient outreach, and revenue management.

Web Address: connextglobal.com
Google Rating: Not specified
Pricing: Not specified

22. Hello Rache

Hello Rache offers flat-rate virtual medical assistants for scribing, admin, and telehealth tasks. VAs are HIPAA-trained and ideal for clinics and private practices.

Web Address: hellorache.com
Google Rating: Not specified
Pricing: $9.50/hour

23. Global Medical VA

Global Medical VA assigns dedicated HIPAA-compliant assistants trained in EHR/EMR. Assistants handle inbound/outbound calls, scheduling, and follow-up.

Web Address: globalmedicalva.com
Google Rating: Not specified
Pricing: Not specified

24. Care VMA Health

Care VMA Health provides virtual medical assistants to improve workflow in clinics and telehealth practices. Services are fully HIPAA-aligned and scalable.

Web Address: carevmahealth.com
Google Rating: Not specified
Pricing: Not specified

25. 365Outsource

365Outsource delivers offshore HIPAA-ready assistants for tasks like billing, transcription, and documentation. They are best for scaling healthcare support at low cost.

Web Address: 365outsource.com
Google Rating: Not specified
Pricing: Not specified

26. Ossisto

Ossisto provides VAs trained in medical admin, EHR input, and documentation. Their team is HIPAA-aware and available at affordable hourly rates.

Web Address: ossisto.com
Google Rating: Not specified
Pricing: $8–$12/hour

27. SupportYourApp

SupportYourApp delivers customer support and administrative solutions, including HIPAA-friendly virtual assistance. They work with SaaS and healthcare companies globally.

Web Address: supportyourapp.com
Google Rating: Not specified
Pricing: Custom pricing

28. Transcription Outsourcing LLC

They offer virtual medical scribing and transcription services for healthcare providers. Their staff is trained in HIPAA compliance and U.S. transcription standards.

Web Address: transcriptionoutsourcing.net
Google Rating: Not specified
Pricing: Based on minutes transcribed

29. Hello Assistant

Hello Assistant provides affordable, U.S.-based virtual assistants with medical admin experience. Known for personalized service and flexible support.

Web Address: helloassistant.com
Google Rating: Not specified
Pricing: Not specified

30. UAssist.Me

UAssist.Me offers bilingual (English/Spanish) virtual medical assistants trained in billing, admin, and patient outreach. They provide HIPAA-conscious services at nearshore rates.

Web Address: uassistme.com
Google Rating: Not specified
Pricing: Custom pricing

 

Why choose Stealth Agents for Medical Virtual Assistants?

1. HIPAA-Ready Virtual Assistants for Secure Operations

Stealth Agents ensures that every medical virtual assistant is fully trained and compliant with HIPAA regulations. This guarantees that patient data is handled with the highest level of confidentiality and security. Their team uses encrypted communication channels and follows strict data protocols to protect sensitive health information. Whether it’s handling EMRs or processing insurance claims, privacy is always a top priority. This makes Stealth Agents a reliable partner for medical practices seeking HIPAA compliance.

2. Specialized in Healthcare Administrative Support

Unlike general VA providers, Stealth Agents has a dedicated focus on the healthcare industry. Their virtual assistants are well-versed in medical terminology, EMR systems, insurance processes, and clinical documentation. This specialization allows for faster onboarding and greater efficiency right from day one. They understand the workflows of medical practices and align seamlessly with physicians and staff. It’s this deep domain knowledge that sets them apart from traditional VA companies.

3. Cost-Effective Solutions Without Sacrificing Quality

Hiring in-house staff can be expensive, especially for small to mid-sized medical practices. Stealth Agents provides top-tier virtual assistants at a fraction of the cost of full-time employees. They handle everything from recruitment and training to management, so clients only pay for results. Despite the lower cost, the quality of service remains high due to their rigorous hiring standards. This makes them an ideal option for clinics looking to scale without stretching their budget.

4. Customized Support to Fit Practice Needs

Stealth Agents doesn’t believe in one-size-fits-all. They take time to understand the unique needs of each medical practice and assign assistants who are best suited to the tasks at hand. Whether you need help with patient scheduling, billing, or clinical transcription, they build a customized support system. This tailored approach ensures that you receive highly relevant and impactful assistance. It’s flexibility like this that makes Stealth Agents a favorite among healthcare providers.

5. Exceptional Communication and Ongoing Support

What really makes Stealth Agents stand out is their commitment to long-term partnerships. Their virtual assistants are not only highly skilled but also excellent communicators, ensuring smooth coordination with your internal team. They provide regular updates, are quick to adapt, and remain accessible whenever you need them. Additionally, the management team checks in frequently to guarantee service quality. With Stealth Agents, you’re never left in the dark—you’re backed by a proactive and professional support system.

 

 

Conclusion

Finding the right medical virtual assistant company can significantly improve your practice’s efficiency, reduce operational stress, and enhance patient satisfaction—all while staying HIPAA compliant. Whether you’re a solo practitioner, a growing clinic, or a large healthcare organization, the right partner can streamline everything from scheduling to billing and documentation.

 

 

Each company listed here offers unique strengths, but if you’re looking for a trusted, flexible, and HIPAA-ready solution, Stealth Agents stands out as a top choice. Their personalized approach and affordable pricing make them ideal for healthcare providers aiming to scale without compromising on quality or compliance.

 

 

Take the next step toward smarter healthcare support—your team and your patients will thank you.