Business owners save $65,000 per year compared to hiring an in-house assistant.
Here is why smart companies are making this change now.
Quick Overview: Executive Assistant Services
| Factor | Details |
|---|---|
| Monthly Investment | $1,600/month (full-time, dedicated) |
| In-House Equivalent Cost | Executive Assistant salary + benefits = $84,500/year |
| Your Annual Savings | $65,300 back in your business |
| Hours Saved Per Week | 20-25 hours of admin work |
| Response Time | Same-day task completion |
| Training Required | None – they come ready to work |
| Backup Coverage | Included at no extra cost |
This means more time to focus on growing your business instead of managing daily tasks.
The Hidden Cost Of DIY Admin Work
Most business owners spend 16 hours per week on admin tasks.
That time could be spent making money instead of doing paperwork.
You lose $78,000 in potential revenue each year when you do admin work yourself.
Small business owners work nights and weekends because they have no help with daily tasks.
Tasks Your Top Executive Assistant Can Handle
| Category | Specific Tasks | Time Saved |
|---|---|---|
| Email Management | Sort, respond, organize inbox | 2 hours/day |
| Scheduling | Book meetings, manage calendar | 1 hour/day |
| Travel Planning | Book flights, hotels, car rentals | 3 hours/week |
| Document Prep | Create reports, presentations | 4 hours/week |
| Data Entry | Update CRM, spreadsheets | 2 hours/day |
| Phone Calls | Screen calls, take messages | 1 hour/day |
| Research | Find vendors, compare prices | 3 hours/week |
| Event Planning | Organize meetings, company events | 5 hours/week |
Your assistant handles these tasks while you focus on big picture work.
This gives you back 25+ hours per week to grow your business.
No more working late nights or weekends on admin work.
Companies with executive assistant support close 40% more deals because leaders have more time to focus on sales.
The True Cost Comparison
| Cost Factor | In-House Executive Assistant | Stealth Agents VA |
|---|---|---|
| Base Salary | $65,000/year | $19,200/year |
| Benefits & Taxes (30%) | $19,500/year | $0 |
| Office Space & Equipment | $5,000/year | $0 |
| Training & Onboarding | $2,000/year | $0 |
| Total Annual Cost | $91,500/year | $19,200/year |
| Your Savings | – | $72,300/year |
| Backup Coverage | None | Included |
| Management Support | You handle everything | Campaign Manager helps |
You save over $72,000 per year with a virtual executive assistant.
That money can go back into growing your business instead.
How A Best Executive Assistant Transforms Your Work Day
Your mornings start with a clean inbox and organized schedule.
All your meetings are booked and confirmed before you start work.
Important emails get responses while you focus on bigger tasks.
Your assistant handles calls so you are not interrupted during deep work.
- No more email overload slowing you down
- Calendar conflicts get solved before they happen
- Travel plans are ready when you need them
- Reports and documents appear when you ask for them
- Phone calls get screened so you talk to the right people
- Research tasks get done without you spending hours online
A Day In The Life Of Your Virtual Executive Assistant
Your assistant starts work by checking your calendar and email.
They respond to routine emails and flag urgent messages for you.
Meeting prep gets done so you walk into every meeting ready.
While you are in meetings, they handle calls and take detailed messages.
Set up a shared calendar so your assistant can book meetings without asking you first. This saves even more time.
What Makes A Great Virtual Executive Assistant
They know how to manage busy schedules without double booking.
Good communication skills help them represent you well on calls and emails.
Tech skills let them use your favorite apps and software right away.
They work in your time zone so they are available when you need them.
Keys To Success With Your Executive Assistant VA
| Success Factor | How To Implement | Expected Result |
|---|---|---|
| Clear Communication | Daily check-ins and shared task lists | Tasks done right the first time |
| System Setup | Share passwords and tool access | Smooth workflow from day one |
| Priority Guidelines | Rank tasks by importance | Important work gets done first |
| Regular Updates | Weekly progress reviews | Stay on track with all projects |
| Trust Building | Start with small tasks, grow over time | Confidence in delegation |
These steps help you get the most value from your assistant.
Industries We Support
Real estate agents use assistants to manage leads and schedule showings.
Law firms need help with document prep and client communication.
Consultants rely on assistants for travel planning and meeting coordination.
Healthcare practices use them for appointment scheduling and patient follow-up.
Common Mistakes To Avoid
Do not try to manage every single task your assistant does.
Give clear instructions instead of assuming they know what you want.
Start with basic tasks before moving to complex projects.
Set up systems early so your assistant can work without constant questions.
The Stealth Agents Difference
We match you with assistants who have experience in your industry.
Our Campaign Managers help train your assistant on your specific needs.
Backup coverage means your work never stops if someone gets sick.
All assistants go through background checks and skills testing before they work with you.
Common Questions Answered
How Fast Can My Assistant Start Working?
Most assistants can start within 3-5 business days after matching.
We handle all the setup so you can start delegating right away.
What If My Executive Assistant Does Not Work Out?
We will find you a new assistant within 48 hours at no extra cost.
Our goal is to find the perfect match for your work style.
Can My Assistant Work During My Business Hours?
Yes, we match you with assistants in your time zone or preferred hours.
This means they are available when you need them most.
What Tools Do I Need To Share With My Assistant?
Most clients share email access, calendar, and any business software they use daily.
We help set up secure access to keep your data safe.
A virtual executive assistant saves you $65,000+ per year while giving you back 25 hours per week to focus on growing your business instead of managing daily tasks.
Ready To Get Your Time Back?
Business owners with executive assistant support grow 2x faster than those without help.
Stop spending your valuable time on admin work that someone else can handle.
Book a call with Stealth Agents today to find your perfect executive assistant match.
