Companies save $65,000+ per year when they use virtual assistants instead of hiring full-time staff.
Here is everything you need to know about finding the right help for your business.
Quick Overview: Executive Assistant Staffing Solutions
| Factor | Details |
|---|---|
| Monthly Investment | $1,600/month (full-time, dedicated) |
| In-House Equivalent Cost | Executive Assistant salary + benefits = $84,500/year |
| Your Annual Savings | $65,300 back in your business |
| Time Saved Weekly | 20-25 hours of admin work |
| Tasks Handled | Calendar, email, travel, research, documents |
| Training Time | Ready to work in 2-3 days |
| Backup Coverage | Included at no extra cost |
The smart business owners are making the switch to save money and time.
The Hidden Cost Of DIY Admin Work
Business owners spend 16 hours per week on tasks like email and scheduling.
That is 832 hours per year doing work that does not grow your business.
Small business owners work nights and weekends 62% of the time because admin tasks pile up.
This leads to stress, burnout, and missed chances to make more money.
Tasks Your Executive Assistant Agency Can Handle
| Category | Specific Tasks | Time Saved Per Week |
|---|---|---|
| Email Management | Sort, respond, organize inbox, follow up | 8-10 hours |
| Calendar & Scheduling | Book meetings, manage appointments, send reminders | 5-7 hours |
| Travel Planning | Book flights, hotels, create itineraries | 3-5 hours |
| Research & Reports | Market research, competitor analysis, data entry | 4-6 hours |
| Document Creation | Presentations, contracts, proposals, forms | 3-4 hours |
| Customer Support | Answer calls, chat support, handle inquiries | 5-8 hours |
Your assistant takes care of these daily tasks so you can focus on growing your business.
You get back 25+ hours per week to work on what matters most.
This means more time for sales, planning, and making your company better.
Companies with executive assistant support close 40% more deals because leaders spend more time on sales and less time on admin work.
The True Cost Comparison
| Cost Factor | In-House Executive Assistant | Stealth Agents VA |
|---|---|---|
| Base Salary (Annual) | $65,000 | $19,200 |
| Benefits & Taxes (30%) | $19,500 | $0 |
| Office Space & Equipment | $5,000 | $0 |
| Training & Onboarding | $3,000 | $0 |
| Total Annual Cost | $92,500 | $19,200 |
| Annual Savings with VA | – | $73,300 |
| Backup Coverage | None | Included |
| Management Support | You handle everything | Campaign Manager helps |
You save over $73,000 per year when you choose a virtual assistant instead of hiring in-house.
That money can go back into growing your business or improving your products.
How A Staffing Agency For Executive Assistants Transforms Your Business
Your days become more focused when someone else handles your admin work.
You wake up to an organized inbox and a clear schedule every morning.
Your assistant works while you sleep, so tasks are done before your day starts.
This leads to less stress and more time for important business decisions.
- More Time: Get back 20+ hours per week for high-value work
- Better Focus: No more interruptions from small tasks
- Less Stress: Someone else handles the details
- Faster Growth: More time to work ON your business
- Better Work-Life Balance: Stop working nights and weekends
- Professional Image: Clients get quick, professional responses
A Day In The Life Of Your Executive Assistant
Your assistant starts the day by checking your calendar and email.
They respond to routine messages and flag important ones for you.
Throughout the day, they book meetings, do research, and handle customer questions.
By evening, your schedule for tomorrow is ready and your inbox is clean.
Start with simple tasks like email management and calendar scheduling. Once your assistant learns your style, you can add more complex work like research and reports.
What Makes A Great Executive Assistant Agency
The best agencies screen their assistants for both skills and work style.
They match you with someone who knows your industry and understands your needs.
Great agencies also provide backup coverage when your main assistant is not available.
Look for agencies that offer training and support to help you work together better.
Keys To Success With Your Executive Assistant
| Success Factor | How To Implement | Expected Results |
|---|---|---|
| Clear Communication | Weekly check-ins and written instructions | 90% fewer mistakes |
| Proper Training | Share your preferences and company style | Tasks done your way |
| Trust Building | Start with small tasks, then add bigger ones | Confident delegation |
| Regular Feedback | Monthly reviews and ongoing coaching | Continuous improvement |
| Goal Setting | Set weekly and monthly targets | Measurable progress |
Following these steps helps you get the most value from your executive assistant partnership.
Industries We Support
Our executive assistants work with businesses in many different fields.
This includes real estate, law firms, healthcare, consulting, and technology companies.
Each assistant gets training on industry-specific tools and processes.
We match you with someone who already knows your type of business.
Common Mistakes To Avoid
Some business owners try to save money by hiring the cheapest option.
This often leads to poor work quality and wasted time fixing mistakes.
Others wait too long to delegate and burn themselves out first.
The best time to get help is before you feel overwhelmed, not after.
The Stealth Agents Difference
We provide a Campaign Manager who helps train your assistant and solve any problems.
Your assistant gets backup support, so your work never stops even if they are sick.
We handle all the hiring, training, and management so you can focus on your business.
Most clients see results in the first week and wonder why they waited so long.
Common Questions Answered
How Is This Different From A Freelancer?
Freelancers work for many clients and may not be available when you need them.
Our assistants are dedicated to your business and have backup support.
What Happens During Onboarding?
Your Campaign Manager helps set up your assistant with access to your systems.
We also provide training on your preferences and work style.
Can My Assistant Work In My Time Zone?
Yes, we match you with assistants who can work during your business hours.
This makes communication and meetings much easier.
What If My Needs Change Over Time?
Your assistant can learn new skills and take on different types of work.
We also provide ongoing training to keep their skills current.
A staffing agency for executive assistants saves you over $65,000 per year while giving you back 20+ hours per week. The best time to start is now, before you get overwhelmed.
Ready To Transform Your Business?
Thousands of business owners have already made the smart choice to get executive assistant help.
They save money, save time, and grow their businesses faster than ever before.
Contact Stealth Agents today to find your perfect executive assistant match.
