A Xero virtual assistant is a trained remote helper who runs the day-to-day work that keeps a firm on track. They handle phones, scheduling, billing, and follow-up. You get the same work, with less cost and less stress.
This page tells you what a Xero virtual assistant does, what it costs, and how to hire one. It also has a quick cost tool you can use right now.
Quick overview
- What they do: Phones, scheduling, intake, billing, follow-up, marketing, reviews.
- Where they work: Remote. They log in like any team member.
- Cost: Often 50% to 70% less than a local hire.
- Tools they use: Xero, Hubdoc, Receipt Bank (Dext), Stripe, PayPal, Google Sheets, Gmail, Slack.
- Safety: All assistants sign an NDA and follow data-handling rules to keep client financial records private and secure.
- Hours: Full time only. We do not offer part time. See why.
Why firms need help now
Your Xero books pile up fast when you are too busy to keep up every day.
- invoices sit unpaid because no one follows up on time
- bank feeds get messy and take hours to fix each week
- clients send questions you do not have time to answer
- payroll entries get entered late or entered wrong
- reports are not ready when clients or tax deadlines need them
A Xero virtual assistant lifts the load. You keep the in-house team for the high-value work. The remote helper takes on the rest.
Tasks a Xero virtual assistant can do
Bookkeeping and data entry
- enter daily transactions into Xero
- match bank feed items to the right accounts
- record bills and supplier invoices
- fix coding errors flagged by your accountant
- keep chart of accounts clean and up to date
Invoicing and accounts receivable
- create and send client invoices in Xero
- set up automatic invoice reminders in Xero
- follow up on overdue payments by email
- apply payments to the right invoices
- send monthly statements to clients with open balances
Accounts payable and bills
- enter supplier bills into Xero on receipt
- match purchase orders to bills before approval
- track bill due dates and flag upcoming payments
- reconcile credit card charges to bills
- file digital copies of bills inside Xero or Hubdoc
Reporting and reconciliation
- run weekly profit and loss reports in Xero
- prepare monthly balance sheet summaries
- reconcile bank and credit card accounts every week
- pull aged receivables and payables reports
- format reports so they are easy for clients to read
Client support and admin
- answer basic Xero questions from clients by email
- onboard new clients into Xero and set up their files
- update client contact and payment details in Xero
- send reminders for missing receipts or documents
- log client requests and track them to completion
Try the Xero VA cost tool
Use this small tool to see your possible monthly savings. Move the sliders to match your business. The math runs in your browser. Nothing is sent anywhere.
Quick Xero VA Cost Tool
Full-time only at Stealth Agents (40 hours per week, 4.33 weeks per month).
Full-time local hire (40 hrs/week): $0 per month
Stealth Agents full-time agent (40 hrs/week): $0 per month
Estimated monthly savings: $0
All math runs in your browser. Move the sliders to fit your business. Stealth Agents only offers full-time helpers.
What does a Xero virtual assistant cost?
- Local hire: $22 to $35 per hour, plus benefits and turnover.
- Stealth Agents virtual assistant: starts at $10 per hour, up to $15 per hour for senior helpers. Full-time only (40 hours per week).
- Typical savings: 50% to 70% lower monthly cost.
- No payroll tax, no PTO accrual, no office space, no equipment.
- Scale to a second or third full-time helper as your business grows.
Why we only offer full-time agents
Stealth Agents only offers full-time agents. Studies of 1,000+ part-time hires show part-time workers leave within 2 to 3 weeks, cannot be sourced with specialized skills, and waste training hours. We invest in full-time helpers so you get someone who learns your business and stays. Read why.
What a founder says about hiring a Xero VA
A Xero virtual assistant handles the daily data entry and follow-ups that eat your time. Your team stays focused on real accounting work. Clients get faster answers and cleaner books without you paying a full in-house salary.
Teo Adiputra, Founder of Stealth Agents
How to hire a Xero virtual assistant
Use this short, plain plan.
- Write down the 5 jobs you want off your plate first. Be plain.
- List the tools you use today. Pick a helper who knows them.
- Book a 30-minute call to share your jobs and your goals.
- Run a 2-week pilot on one job. Track the result with a number.
- Roll out to the rest. Keep weekly check-ins for the first 60 days.
Related reading on Stealth Agents
- All industry virtual assistant pages
- Full virtual assistant services
- Stealth Agents pricing
- Meet the team behind Stealth Agents
Frequently asked questions
What does a Xero virtual assistant do?
A Xero virtual assistant handles daily bookkeeping tasks inside Xero. They enter transactions, reconcile accounts, send invoices, follow up on payments, and prepare basic reports so you do not have to.
How much does a Xero virtual assistant cost at Stealth Agents?
Stealth Agents charges $10 to $15 per hour for full-time assistants working 40 hours per week. That is 50 to 70 percent less than hiring a local bookkeeper at $22 to $35 per hour.
Is my financial data safe with a virtual assistant?
Yes. Every assistant signs a strict NDA before they start. Stealth Agents also uses secure file-sharing and access controls so your client data stays private at all times.
How do I get started with a Xero virtual assistant?
Visit /contact-us/ to tell us what you need, or check /pricing/ to see your options. We match you with a trained assistant and get them working inside your Xero account fast.
Ready to hire your first Xero virtual assistant?
Hiring a Xero virtual assistant is one of the fastest ways to give your team back time. The work gets done. The cost goes down. Your customers get a faster reply. Book a free call and we will match you with a trained helper in 7 to 10 days.
