PracticePanther Virtual Assistant: Get More Done at Your Law Firm

A PracticePanther virtual assistant is a trained remote helper who runs the day-to-day work that keeps a firm on track. They handle phones, scheduling, billing, and follow-up. You get the same work, with less cost and less stress.

This page tells you what a PracticePanther virtual assistant does, what it costs, and how to hire one. It also has a quick cost tool you can use right now.

Quick overview

• What they do: Phones, scheduling, intake, billing, follow-up, marketing, reviews.
• Where they work: Remote. They log in like any team member.
• Cost: Often 50% to 70% less than a local hire.
• Tools they use: PracticePanther, Clio, Google Workspace, Microsoft 365, DocuSign, Dropbox, Zoom, Slack.
• Safety: All VAs sign an NDA and follow attorney-client confidentiality rules before accessing any case data.
• Hours: Full time only. We do not offer part time. See why.

Why firms need help now

Running a law firm is hard when admin tasks eat up all your time.

• billing and invoices pile up and slow down cash flow
• client intake forms get missed or filled out wrong
• deadlines and court dates fall through the cracks
• attorneys spend hours on data entry instead of casework
• PracticePanther records stay outdated and hard to trust

A PracticePanther virtual assistant lifts the load. You keep the in-house team for the high-value work. The remote helper takes on the rest.

Tasks a PracticePanther virtual assistant can do

Client intake and onboarding

• fill out new client records in PracticePanther
• send intake forms and track replies
• set up matter files with correct case details
• add contact info and link related parties
• confirm client identity documents are uploaded

Billing and invoicing

• log billable time entries into PracticePanther
• create and send invoices to clients on schedule
• follow up on unpaid invoices by email
• record payments and mark invoices as paid
• pull monthly billing reports for partners to review

Calendar and deadline management

• enter court dates and hearings into the calendar
• set reminders for filing deadlines and statutes
• schedule client calls and confirm attendance
• reschedule meetings and update all parties quickly
• check for conflicts before booking new appointments

Document and case management

• upload and label case documents in the right matter
• organize files by case type and date
• draft routine letters using approved templates
• request missing documents from clients by email
• keep case notes updated after each client interaction

Reporting and admin support

• run weekly case status reports in PracticePanther
• track leads in the CRM and update their status
• respond to routine client emails using approved scripts
• prepare end-of-month summaries for the managing partner
• flag urgent tasks and escalate them to the right attorney

Try the PracticePanther VA cost tool

Use this small tool to see your possible monthly savings. Move the sliders to match your business. The math runs in your browser. Nothing is sent anywhere.

What does a PracticePanther virtual assistant cost?

• Local hire: $25 to $40 per hour, plus benefits and turnover.
• Stealth Agents virtual assistant: starts at $10 per hour, up to $15 per hour for senior helpers. Full-time only (40 hours per week).
• Typical savings: 50% to 70% lower monthly cost.
• No payroll tax, no PTO accrual, no office space, no equipment.
• Scale to a second or third full-time helper as your business grows.

Why we only offer full-time agents

Stealth Agents only offers full-time agents. Studies of 1,000+ part-time hires show part-time workers leave within 2 to 3 weeks, cannot be sourced with specialized skills, and waste training hours. We invest in full-time helpers so you get someone who learns your business and stays. Read why.

What a founder says about hiring a PracticePanther VA

A PracticePanther virtual assistant keeps your case records clean, your invoices on time, and your attorneys focused on real legal work. Most law firms save 50 percent or more on admin costs once they bring on a trained VA at $10 to $15 per hour.

Teo Adiputra, Founder of Stealth Agents

How to hire a PracticePanther virtual assistant

Use this short, plain plan.

1. Write down the 5 jobs you want off your plate first. Be plain.
2. List the tools you use today. Pick a helper who knows them.
3. Book a 30-minute call to share your jobs and your goals.
4. Run a 2-week pilot on one job. Track the result with a number.
5. Roll out to the rest. Keep weekly check-ins for the first 60 days.

Related reading on Stealth Agents

• All industry virtual assistant pages
• Full virtual assistant services
• Stealth Agents pricing
• Meet the team behind Stealth Agents

Frequently asked questions

What does a PracticePanther virtual assistant do?

A PracticePanther virtual assistant handles data entry, billing, client intake, calendar management, and document filing inside PracticePanther so your attorneys can focus on casework.

How much does a PracticePanther virtual assistant cost at Stealth Agents?

Stealth Agents charges $10 to $15 per hour for a full-time virtual assistant working 40 hours per week. Visit /pricing/ to see current plans.

Is my client data safe with a virtual assistant?

Yes. Every VA signs a strict NDA before starting work and follows attorney-client confidentiality rules. Data access is limited to only the tasks they need to complete.

How do I get started?

Go to /contact-us/ and tell us what tasks you need help with. We will match you with a trained PracticePanther virtual assistant within a few business days.

Hiring a PracticePanther virtual assistant is one of the fastest ways to give your team back time. The work gets done. The cost goes down. Your customers get a faster reply. Book a free call and we will match you with a trained helper in 7 to 10 days.