Starting a new law office means handling client intake, emails, and case management all while trying to actually practice law.
You likely went to law school to fight for your clients, not to spend hours fixing the printer or answering basic phone calls. It is a common struggle for new lawyers to feel like they are drowning in paperwork instead of winning cases.
You might find yourself staying at the office late into the night just to catch up on emails that piled up during the day. This split focus means you are losing money because you are doing tasks that you cannot bill for. A remote legal assistant can handle intake, documentation, and administrative support so you can finally focus on your cases.
Heavy Weight of Admin Work in a Law Practice
The biggest problem for most growing law firms is the sheer volume of noise that comes in every single day. Your phone rings constantly with people asking questions, but many of them are not even good cases for you.
You have to stop what you are doing to answer, or else you risk losing a paying client to a competitor. Then there are the intake forms, the conflict checks, and the initial files that need to be set up before you even earn a dollar. Managing your email inbox can feel like a full-time job on its own, especially when you are trying to schedule consultations.
You also have to worry about keeping everything confidential and professional, which adds stress to every interaction. If you try to do this all yourself, you will eventually burn out or make a mistake on a client’s file. Hiring a full-time person to sit in your office is expensive because you have to pay for their desk, computer, and insurance. This creates a trap where you need help to grow, but you think you cannot afford the help you need.
Remote Legal Assistants You Can Hire
You do not need to hire a full-time employee to solve these problems for your law firm. A remote legal assistant is a trained professional who works from their own home but supports your business just like they were down the hall. They use secure technology to log into your systems and handle the work that is slowing you down. By hiring virtually, you get the help you need without the high cost of office space or equipment.
1. Client Intake & Communication
A remote legal assistant takes over the front lines of your communication so you never have to worry about a missed call again. They are trained to answer your business phone professionally and greet every caller with the warmth and respect your firm deserves. When a potential client calls, the assistant can conduct the initial intake interview to see if the case is a good fit for you. They gather all the key information you need, such as names, dates, and incident details, and put it into a clear report.
After they get the facts, they prepare the necessary intake documents and submit everything to you for a final review. This means you only look at qualified leads rather than wasting time on people you cannot help. They can also look at your calendar and schedule consultations or court appointments directly, so you don’t have to send emails back and forth. This service ensures that your clients feel heard and cared for immediately, even if you are busy in court.
2. Administrative & Legal Support
Your remote assistant can handle the endless stream of typing and filing that keeps a law office running smoothly. They can draft simple letters, write emails to clients, and send follow-up messages to keep cases moving forward. If you have a pile of digital documents that needs sorting, they can file and organize everything securely in your system. This helps you maintain your case management tools so that you can always find what you need in seconds.
They can also help you prepare workpapers and track the specific tasks that need to be done for each case. By keeping your CRM updated, you ensure that no client ever falls through the cracks or feels ignored. Having someone else handle these details frees up your brain to think about legal strategy instead of data entry. You will find that your files are neater and your stress levels are much lower.
3. Legal Office Workflow Support
A great remote assistant acts as the traffic controller for your law firm, making sure everything moves in the right direction. They coordinate between you, your paralegals, and any other support staff to ensure everyone is on the same page. They monitor your email and your calendar like a hawk to make sure you never miss a critical deadline or court date. They can generate reports that show you exactly how many new leads came in and where your cases stand.
This helps you see the big picture of your business without getting lost in the tiny details of daily operations. They can also remind you to complete specific tasks, effectively becoming an accountability partner for your practice. By managing the workflow, they help you spot bottlenecks in your process before they become big problems. This level of organization makes your firm look bigger and more professional to everyone outside.
Benefits of Hiring a Remote Legal Assistant
The most obvious benefit of getting help is that it saves your time for billable legal work that actually generates revenue. Instead of spending two hours on non-billable admin tasks, you can spend that time working on a client’s file and earning your hourly rate.
Your clients will appreciate the professional and prompt communication they receive when someone is always available to answer their questions. You significantly reduce your overhead costs because you do not have to pay for a physical office, electricity, or expensive benefits.
This model allows you to scale your support up or down as your caseload grows or slows down during different seasons. You get to maintain complete confidentiality and legal professionalism because these assistants are trained specifically for law firms. It removes the loneliness of solo practice because you have a teammate helping you succeed every day.
Typical Options and Pricing
When you look for virtual legal assistant services, you usually have a few different ways to structure the payment and hours. We offer flexible plans that are designed to fit the specific budget and needs of a growing law firm.
Part‑Time Remote Legal Assistant
This option is ideal for a solo lawyer who needs light intake help and general administrative support during the week. You might pay for a fixed set of hours, such as 20 hours a week, or use an hourly retainer model. It covers the basics like email follow-ups, appointment scheduling, and handling the initial intake for new callers.
Pricing Example: 20 hours/week — $1,100/month — Includes email management, calendar scheduling, and basic intake.
Full‑Time Remote Legal Assistant
If you are drowning in work, a full-time assistant is a dedicated staff member who works regular office hours just for you. They handle everything including full intake, heavy documentation, scheduling, and managing your client database. This is perfect for a busy firm that needs a reliable gatekeeper to manage the flow of the entire business.
Pricing Example: 40 hours/week — $2,000/month — Includes full dedicated admin support, live phone intake, and document prep.
Specialized Legal Support + Intake Package
This is a hybrid approach that combines general admin support with a heavy focus on sales and client intake. It includes conducting detailed intake calls, updating your CRM constantly, and preparing all the documents for new cases. This is best for firms that are spending a lot on marketing and need to convert leads quickly.
Pricing Example: Hybrid Package — $1,600/month — Includes specialized intake focus + CRM management + document organization.
Why Choose Stealth Agents
We provide trained remote assistants who are skilled in professional client communication and understand the nuance of legal work. Our team has experience with confidential legal intake assistant workflows, so you don’t have to train them from scratch. We offer flexible engagement models, meaning you can start with a part-time assistant and move to full-time as you grow. We pride ourselves on offering reliable, professional, and responsive support right when you need it most.
We check in with our clients regularly to make sure the relationship with the assistant is working perfectly. Our goal is to make hiring a remote legal assistant the easiest business decision you have ever made.
You get a partner who cares about your law firm’s success just as much as you do. With Stealth Agents, you stop worrying about the admin work and start focusing on winning.
Get Your Time Back Today
You do not have to let administrative tasks run your life or ruin your law practice any longer. Stealth Agents can match you with a remote legal assistant for client intake and administrative support immediately.
Frequently Asked Questions
Is it safe to share confidential client information with a remote assistant?
Yes, our assistants use secure, encrypted connections and follow strict confidentiality protocols to keep your client data safe.
Can a remote assistant effectively screen calls for my specific area of law?
Absolutely, we work with you to create a custom script so they ask the exact questions you need answered.
Do I have to provide the computer and software for the assistant?
No, our remote assistants come prepared with their own hardware, though you will need to provide access to your specific software.
How quickly can a remote legal assistant start working for my firm?
We can typically match you with a qualified candidate within a few days, so you get help very quickly.
What happens if my assistant gets sick or takes a vacation day?
We have backup support options available to ensure your phones still get answered and your business keeps running.
Can they help me with billing and sending invoices to clients?
Yes, many of our assistants are skilled in basic bookkeeping and can send out invoices and track payments for you.
Is there a long-term contract I have to sign to get started?
We offer flexible terms because we believe you should stay with us because you love the service, not because you are stuck.
How do I communicate with my remote assistant during the day?
You can use Slack, Microsoft Teams, email, or text to stay in constant contact just like they were in the office.
Can they help with personal tasks as well as business tasks?
While they focus on legal work, many assistants are happy to help with light personal scheduling if it helps you focus.
Do these assistants have experience with specific legal software like Clio or MyCase?
Many of our candidates have prior experience with popular legal CRMs, and they are all quick learners for new systems.
