Sage Virtual Assistant: Get Expert Help for Your Accounting Business

A Sage virtual assistant is a trained remote helper who runs the day-to-day work that keeps a firm on track. They handle phones, scheduling, billing, and follow-up. You get the same work, with less cost and less stress.

This page tells you what a Sage virtual assistant does, what it costs, and how to hire one. It also has a quick cost tool you can use right now.

Quick overview

• What they do: Phones, scheduling, intake, billing, follow-up, marketing, reviews.
• Where they work: Remote. They log in like any team member.
• Cost: Often 50% to 70% less than a local hire.
• Tools they use: Sage 50, Sage Intacct, Sage 200, Microsoft Excel, Google Sheets, Dext (Receipt Bank), Hubdoc, Slack.
• Safety: All Sage virtual assistants sign an NDA and follow strict data-handling rules to protect client financial records.
• Hours: Full time only. We do not offer part time. See why.

Why firms need help now

Running an accounting firm means too many tasks and not enough hours in the day.

• entering invoices and bills in Sage takes hours every week
• bank reconciliations pile up and fall behind schedule
• clients wait too long for reports and follow-up emails
• chasing late payments feels endless and eats into billable time
• keeping Sage records clean and up to date is a constant struggle

A Sage virtual assistant lifts the load. You keep the in-house team for the high-value work. The remote helper takes on the rest.

Tasks a Sage virtual assistant can do

Bookkeeping and data entry

• enter sales invoices into Sage every day
• post vendor bills and match them to purchase orders
• record expense receipts and categorize each one correctly
• update customer and supplier contact details in Sage
• log payroll journal entries after each pay run

Bank and account reconciliation

• download bank statements and import them into Sage
• match transactions to ledger entries line by line
• flag and resolve unmatched or duplicate transactions
• reconcile credit card accounts at month end
• prepare a clean reconciliation summary for review

Accounts receivable and payable

• send client invoices on time and track open balances
• follow up on overdue invoices with polite reminder emails
• process supplier payments and record them in Sage
• apply customer payments to the correct invoice in Sage
• produce an aged receivables report each week

Reporting and client support

• run profit and loss reports from Sage on a set schedule
• pull balance sheet snapshots for client review meetings
• format Sage reports into clean, easy-to-read PDFs
• answer client questions about their Sage account activity
• send monthly financial summaries to each client on time

Admin and workflow support

• manage the accounting team inbox and sort messages by priority
• schedule client calls and send calendar reminders
• update task trackers so nothing falls through the cracks
• prepare onboarding folders for new accounting clients
• draft standard operating procedures for repeat Sage tasks

Try the Sage VA cost tool

Use this small tool to see your possible monthly savings. Move the sliders to match your business. The math runs in your browser. Nothing is sent anywhere.

What does a Sage virtual assistant cost?

• Local hire: $22 to $35 per hour, plus benefits and turnover.
• Stealth Agents virtual assistant: starts at $10 per hour, up to $15 per hour for senior helpers. Full-time only (40 hours per week).
• Typical savings: 50% to 70% lower monthly cost.
• No payroll tax, no PTO accrual, no office space, no equipment.
• Scale to a second or third full-time helper as your business grows.

Why we only offer full-time agents

Stealth Agents only offers full-time agents. Studies of 1,000+ part-time hires show part-time workers leave within 2 to 3 weeks, cannot be sourced with specialized skills, and waste training hours. We invest in full-time helpers so you get someone who learns your business and stays. Read why.

What a founder says about hiring a Sage VA

A Sage virtual assistant handles the repetitive bookkeeping work so your in-house team can focus on clients. Most accounting firms cut admin hours by more than half in the first month. It is one of the fastest ways to grow without adding office overhead.

Teo Adiputra, Founder of Stealth Agents

How to hire a Sage virtual assistant

Use this short, plain plan.

1. Write down the 5 jobs you want off your plate first. Be plain.
2. List the tools you use today. Pick a helper who knows them.
3. Book a 30-minute call to share your jobs and your goals.
4. Run a 2-week pilot on one job. Track the result with a number.
5. Roll out to the rest. Keep weekly check-ins for the first 60 days.

Related reading on Stealth Agents

• All industry virtual assistant pages
• Full virtual assistant services
• Stealth Agents pricing
• Meet the team behind Stealth Agents

Frequently asked questions

What does a Sage virtual assistant do?

A Sage virtual assistant handles daily bookkeeping, bank reconciliations, invoicing, accounts payable, and financial reporting inside Sage software. They keep your records clean so you can serve clients without getting buried in admin work.

How much does a Sage virtual assistant cost at Stealth Agents?

Stealth Agents charges $10 to $15 per hour for a full-time Sage virtual assistant working 40 hours per week. That is far less than hiring a local bookkeeper and you get dedicated, consistent support every day.

How fast can a Sage virtual assistant start?

Most clients have their Sage virtual assistant up and running within a few business days. After a short onboarding call, your assistant learns your workflow and starts handling tasks right away with very little hand-holding needed.

Is my financial data safe with a Sage virtual assistant?

Yes. Every assistant signs a non-disclosure agreement before starting work. Stealth Agents also follows strict data-handling rules so your client records and firm financials stay private and protected at all times.

Hiring a Sage virtual assistant is one of the fastest ways to give your team back time. The work gets done. The cost goes down. Your customers get a faster reply. Book a free call and we will match you with a trained helper in 7 to 10 days.