Real Estate Virtual Assistant
Close More Deals, Stress Less—With a Real Estate Virtual Assistant
From listings to lead follow-ups, get expert VA support that helps you stay organized, visible, and ready to close—faster.
What is Real Estate Virtual Assistant
A Real Estate Virtual Assistant (VA) is a remote, professionally trained assistant who supports real estate professionals with the time-consuming tasks that keep their business running—but don’t necessarily require their direct involvement.
These VAs specialize in the real estate industry, meaning they understand common tools, workflows, and terminology. They work behind the scenes to handle everything from lead follow-ups, MLS listings, and appointment scheduling to client communication, document prep, and CRM management.
Whether you’re a solo agent juggling every part of your business or part of a busy brokerage, a Real Estate VA helps you stay organized, responsive, and focused—without the overhead of hiring in-house staff.
The Pain of Doing It All Yourself
Time is your most valuable asset—but too often, real estate professionals are caught in the grind of doing everything themselves. You’re out showing homes, negotiating offers, following up with leads, drafting contracts, updating listings, and somehow expected to keep your inbox, calendar, and CRM in perfect shape.
It’s not a lack of hustle—it’s a lack of bandwidth. And that’s exactly where we come in. At Stealth Agents, we help real estate agents, brokers, and teams free up their time by taking the admin off their plate. Because your energy belongs in front of clients—not behind a desk.
- Too many leads, not enough follow-up
- Juggling client showings, paperwork, and marketing
- Listings falling through the cracks
- Hours lost on data entry, scheduling, and CRM updates
- Missing out on deals because of admin overload
You’re not just a realtor—you’re a marketer, scheduler, negotiator, and admin assistant.
But you shouldn’t have to be. Let a trained Real Estate VA take over the busywork so you can focus on what actually builds your business: relationships, deals, and client success.
What a Stealth Agent Real Estate VA Can Do for You
Your real estate business runs on speed, precision, and personal touch. Our virtual assistants are trained to support every behind-the-scenes detail—so you stay focused on what actually moves the needle.
Lead Follow-Up & CRM Updates
Your VA will respond to new leads promptly, schedule follow-ups, and log interactions inside your CRM. No more cold leads or lost opportunities—just a clean, updated pipeline that keeps deals moving forward.
MLS Listing Management
From creating new property listings to updating photos, prices, or status changes, your VA ensures everything in the MLS is accurate, timely, and professional—so your listings always stand out.
Appointment Scheduling & Calendar Management
Showings, inspections, closings, client meetings—your VA coordinates it all. You’ll stay on top of your schedule and avoid double-bookings, missed calls, or last-minute scrambles.
Social Media & Property Marketing Support
Need help getting your listings seen? Your VA can create and schedule posts, update listing websites, draft email blasts, and design simple graphics—so your marketing stays active without you lifting a finger.
Email Management & Client Communication
Your VA can monitor your inbox, respond to inquiries, organize messages by priority, and ensure timely replies to buyers, sellers, and other agents. You’ll never miss an important message again.
Document Preparation & E-signature Coordination
Your VA can prepare standard forms, contracts, and disclosures, then send them out for electronic signatures using platforms like DocuSign or Dotloop—saving hours of paperwork every week.
Market Research & Comparative Analysis (CMA Support)
Whether you’re pricing a new listing or advising a buyer, your VA can gather comps, local market data, and property insights to support your strategy and boost client confidence.
Database Organization & Contact Cleanup
From scrubbing duplicate contacts to tagging leads by stage or type, your VA keeps your CRM organized—so you can find what you need, when you need it, and act faster than the competition.
Built for Real Estate Professionals Like You
Our Real Estate Virtual Assistants are trusted by solo agents, growing teams, and brokers who know their time is better spent closing deals than managing admin. If you’re wearing too many hats, our VAs are ready to take the pressure off.
- Independent Realtors
You’re doing it all—showings, marketing, paperwork, and follow-ups. A VA helps you stay consistent, professional, and responsive while focusing on client service and deal flow.
- Real Estate Brokers & Teams
With multiple agents, listings, and client pipelines, the backend can get chaotic. A VA brings structure, supports your team, and helps your office run more like a business.
- Property Managers
From scheduling maintenance to logging tenant records, our VAs help you stay organized, on top of communication, and in full control of your property portfolio.
- Commercial Real Estate Professionals
Whether it’s organizing listings, gathering investor info, or scheduling property tours, a VA ensures your deals stay on track without letting the details slip through the cracks.
- Real Estate Investors
Our VAs help you manage property data, analyze local market trends, coordinate vendor quotes, and prepare spreadsheets—so you can make smarter decisions, faster.
- Short-Term Rental Hosts
Managing bookings, guest communication, cleaning schedules, and reviews? Let a VA take the admin off your hands while you scale your rental income.
Why Choose Stealth Agents?
Real estate success isn’t just about showing properties—it’s about staying organized behind the scenes. You need a virtual assistant who understands how accurate data, timely follow-ups, and well-managed systems lead to smoother transactions, happier clients, and more closed deals. All of our virtual assistants have over 10 years of experience working in the real estate industry, so they’re ready to jump in and add value from day one.
Top-Tier Talent
Every assistant goes through a rigorous vetting process and is trained to handle real-world business tasks with speed and precision.
Fast, Personalized Onboarding
Get matched with a VA who understands your industry and workflow. We tailor our onboarding to your tools, preferences, and goals.
Flexible Plans That Scale With You
Whether you need a few hours a week or full-time support, our packages adapt as your business grows—no long-term commitments required.
Global & U.S.-Based Options
Choose from a wide talent pool with both offshore and U.S.-based assistants depending on your preference for timezone or language needs.
Data Privacy & Security First
We take confidentiality seriously. All VAs sign NDAs, and our systems are set up for secure, professional remote work.
Dedicated Account Management
You’re not alone. Our client success team checks in regularly to make sure your experience is smooth, effective, and continually optimized.
How It Works
Our Seamless Process
Discovery Call
We start with a quick strategy call to learn more about your real estate business, pain points, preferred tools, and the kind of tasks you want to delegate.
VA Matching
Based on your needs, we handpick a Real Estate VA with 10+ years of experience in the industry. You’ll get someone who understands your systems and your speed.
Onboarding & Integration
We help get your VA set up with the tools you already use—MLS, CRM, email, calendar, project trackers—so they can plug directly into your daily operations.
Task Execution & Communication
Your VA starts handling tasks right away—listing updates, lead follow-ups, email management, scheduling, and more—while keeping you in the loop with clear, consistent communication.
Ongoing Support & Optimization
Your dedicated client success manager checks in regularly to ensure everything runs smoothly and evolves with your business. Need to adjust workflows or scale? We make it easy.
Hear it Straight from Our Client
Frequently Ask Question's
Will my VA understand real estate terms and tools?
Yes! All of our real estate VAs have over 10 years of experience in the industry and are trained in real estate-specific platforms like MLS systems, Follow Up Boss, kvCORE, Dotloop, DocuSign, and more.
Can my VA access my MLS and CRM?
Absolutely. With the proper permissions, your VA can post and update listings, manage contacts, follow up with leads, and keep your CRM organized—so you never miss an opportunity.
Is my client and deal information safe?
Yes. Every VA signs a strict NDA and operates within secure systems. We take confidentiality and data security seriously to protect your business and your clients.
Can I use this service seasonally or just during busy periods?
Yes! Our flexible plans allow you to scale up during busy seasons or slow down when things are quieter—without long-term commitments.
How quickly can I start working with a VA?
Most clients are matched and onboarded within 48–72 hours. Once you’re set up, your VA can start taking tasks off your plate immediately.
Will my VA be able to communicate directly with clients?
Yes. If you’d like, your VA can send emails, confirm appointments, and even follow up with leads on your behalf—always using a professional tone aligned with your brand.
Do I have to train my VA?
Not at all. Your VA will come ready with real estate knowledge and software experience. All you need to do is provide a quick overview of your preferred process or workflow, and they’ll take it from there.
Create An Account & Hire Our Real Estate Virtual Assistant
Our Top 1% Virtual Assistant Price Start at $15 Per Hour Depending On Agent Experience & Your Business Needs
Meet the Team
