Medical Virtual Assistant
HIPAA-Compliant Virtual Assistants for Healthcare Professionals
Save time, reduce admin stress, and focus more on patient care with our dedicated medical VAs.
How Virtual Assistants Solve the Biggest Administrative Headaches in Healthcare?
✔ Tedious Admin Tasks Taking Time Away from Patient Care
Healthcare providers should focus on what they do best—caring for patients. But routine tasks like data entry, billing support, and insurance verification often pile up. Our virtual assistants take these off your plate so you can redirect your time and energy back to your patients.
✔ Struggles with Appointment Scheduling and Follow-Ups
Missed appointments and inconsistent follow-ups can disrupt your operations and patient satisfaction. Our virtual assistants handle scheduling, send reminders, and manage reschedules seamlessly, ensuring your calendar stays full and organized.
✔ Challenges in Maintaining HIPAA Compliance
Protecting patient data is non-negotiable. Our team is trained in HIPAA-compliant procedures, helping you maintain security standards while managing sensitive information efficiently and securely.
✔ Feeling Overwhelmed by Paperwork or EHR Updates
Staying on top of EHR systems, uploading patient records, and managing digital files can be a full-time job. We streamline these processes, allowing you to stay compliant and organized without the burnout.
What Our Medical Virtual Assistant Can Do for You
Appointment scheduling & calendar management
Medical transcription & documentation
Insurance verification & billing support
EHR/EMR data entry
Prescription refill coordination
Patient intake & follow-up calls
Who Benefits Most from Our Healthcare Virtual Assistant Services
Physicians
Whether you’re in a hospital or solo practice, we handle your admin workload so you can concentrate on diagnostics, treatment plans, and patient interaction without being buried in paperwork.
Clinics & Private Practices
From managing patient flow to keeping electronic records updated, we help streamline daily operations and ensure your practice runs smoothly.
Therapists
We assist with scheduling, billing, and patient record management—freeing you to focus fully on your clients and their therapeutic progress.
Chiropractors
We support your hands-on care by managing backend tasks like appointment booking, reminders, and documentation so you can stay aligned with your patients’ needs.
Dentists
Our assistants handle everything from patient coordination to insurance claims, letting you and your staff concentrate on delivering quality dental care.
Medical Billing Companies
We provide scalable support for data entry, claims processing, and follow-up, helping you improve accuracy and turnaround times for your clients.
HIPAA Compliance & Data Security
Our virtual assistants undergo rigorous training on HIPAA regulations to ensure full compliance when handling protected health information (PHI). Every team member signs strict confidentiality agreements, and we operate using secure, encrypted systems that safeguard all patient data. From appointment notes to billing records, we follow best practices to maintain the highest standards of data protection.
Your patient data is safe with us.
Why Choose Stealth Agents?
Choosing the right support partner matters—especially in healthcare. Here’s why Stealth Agents stands out:
✔ U.S. and Offshore Options Available
Whether you prefer domestic support or cost-effective offshore solutions, we offer both—ensuring flexibility without compromising on quality or compliance.
✔ Trained Specifically for Medical Environments
Our virtual assistants aren’t just generalists. They’re trained in healthcare protocols, terminology, and systems, making them ready to integrate seamlessly with your operations.
✔Fast Onboarding Process
We know your time is valuable. That’s why we’ve streamlined our onboarding process to get you up and running quickly—with minimal disruption to your workflow.
✔ Scalable Plans
Whether you’re a solo practitioner or a growing healthcare organization, our plans scale with you. Add or adjust support as your needs evolve.
Frequently Ask Question's
Are your virtual assistants HIPAA-certified?
Our VAs are extensively trained in HIPAA compliance and data security. While HIPAA doesn’t issue official “certifications,” we ensure all team members understand and adhere strictly to HIPAA guidelines. They also sign confidentiality agreements and operate within secure systems.
How do I get started?
Getting started is simple. Just reach out to us for a free consultation. We’ll assess your needs, recommend the best plan, and guide you through a quick onboarding process—so you can begin delegating right away.
Can your VAs work with my EHR system?
Yes! Our virtual assistants are familiar with a variety of EHR platforms. During onboarding, we’ll align their skills with the specific systems and tools you use to ensure seamless integration.
Do I get a dedicated VA?
Yes, you’ll be assigned a dedicated virtual assistant who becomes familiar with your workflow, preferences, and systems. This ensures consistency, reliability, and a personalized experience.
What tasks can your virtual assistants handle?
Our VAs can assist with a wide range of tasks including appointment scheduling, patient follow-ups, insurance verification, medical billing support, data entry, EHR updates, and more. If it’s administrative and repetitive, we can likely take it off your plate.
What if I need to scale up or down?
We offer flexible, scalable plans that grow with your practice. Whether you need additional support during busy periods or want to scale down temporarily, we can adjust your service without hassle.
Create An Account & Hire Our Medical Virtual Assistant
