Business owners save $65,000 per year compared to hiring someone full-time in their office.
This guide shows you everything you need to know about getting the best help.
Quick Overview: Executive Personal Assistant
| Factor | Details |
|---|---|
| Monthly Investment | $1,600/month (full-time, dedicated) |
| In-House Equivalent Cost | Executive Assistant salary + benefits = $84,500/year |
| Your Annual Savings | $65,300 back in your business |
| Time Saved Weekly | 20-25 hours per week |
| Tasks Handled | Calendar, email, travel, and much more |
| Skill Level | College-educated with business experience |
| Backup Coverage | Included at no extra cost |
Smart business owners are making this switch to grow faster and work less.
The Hidden Cost Of DIY Executive Tasks
Most business owners spend 16 hours per week on admin work.
This takes you away from making money for your business.
You lose $1.8 million per year when you miss following up with customers fast.
Only 28% of your day gets spent on what really makes money.
Tasks Your Executive PA Can Handle
| Category | Specific Tasks | Time Saved Weekly |
|---|---|---|
| Calendar Management | Schedule meetings, block focus time, send reminders | 5-8 hours |
| Email Management | Sort, respond, flag important messages | 4-6 hours |
| Travel Planning | Book flights, hotels, create travel plans | 2-3 hours |
| Document Prep | Create reports, presentations, contracts | 3-5 hours |
| Meeting Support | Take notes, follow up on action items | 2-4 hours |
| Research Tasks | Find vendors, check references, gather data | 3-6 hours |
Your executive assistant handles the busy work so you can focus on big decisions.
This frees up 20-30 hours every week for you.
You get back your nights and weekends with your family.
Companies with executive assistant support close 40% more deals because leaders can focus on selling instead of paperwork.
The True Cost Comparison
| Expense | In-House Executive Assistant | Stealth Agents VA |
|---|---|---|
| Base Salary | $65,000/year | $19,200/year |
| Benefits & Taxes | $19,500/year | $0 |
| Office Space & Equipment | $6,000/year | $0 |
| Training & Onboarding | $3,000/year | $0 |
| Total Annual Cost | $93,500 | $19,200 |
| Backup Coverage | None – you cover sick days | Included free |
| Management Support | You handle everything | Campaign Manager helps |
You save $74,300 every year with a virtual executive assistant.
That money goes back into growing your business instead of overhead costs.
A Filipino senior executive assistant gives you back 30+ hours per week while saving over $70,000 annually compared to hiring in-house.
How An Executive Virtual Assistant Transforms Your Day
Your mornings start with a clean inbox and organized calendar.
Important meetings get set up without you lifting a finger.
You stop playing phone tag with vendors and customers.
Travel plans happen fast with no stress or forgotten details.
- More time for strategy and big picture thinking
- Better follow-up with leads and customers
- Organized files and documents you can find fast
- Professional communication that builds trust
- Meeting prep done before you walk in the room
- Travel that runs smooth from start to finish
A staffing agency for executive assistants saves you over $65,000 per year while giving you back 20+ hours per week.
A Day In The Life Of Your Executive Assistant
Your assistant starts early to get your day ready.
They sort through emails and flag what needs your attention.
Calendar conflicts get fixed and meetings get confirmed.
Research for your afternoon meeting gets done by lunch.
Set up a daily check-in call at the same time each day. This keeps you both on track and builds a strong working relationship.
What Makes A Great Executive PA
The best assistants think ahead and solve problems before they happen.
They know your style and can speak for you with confidence.
Strong writing skills make all your communication look professional.
They stay calm when things get busy and deadlines get tight.
Keys To Success With Your Personal Executive Assistant
| Success Factor | Implementation | Results |
|---|---|---|
| Clear Communication | Daily check-ins and shared task lists | Fewer mistakes and better results |
| Trust Building | Start with small tasks and grow over time | Stronger partnership and more help |
| System Setup | Shared calendars and project tools | Everything stays organized and on track |
| Regular Feedback | Weekly reviews of what works well | Continuous improvement in support |
Success comes when you treat your assistant like a true business partner.
Organizational skills improve office efficiency, especially in high-pressure environments.
Industries We Support
Real estate agents use assistants for lead follow-up and transaction paperwork.
Law firms get help with client communication and case management.
Consultants need support with proposals and client onboarding.
Any business owner who values their time can benefit from this help.
Common Mistakes To Avoid
Don’t try to manage every single detail of what your assistant does.
Avoid giving unclear instructions that lead to wrong results.
Never wait weeks to give feedback about what needs to change.
Stop thinking you have to do everything yourself to do it right.
The Stealth Agents Difference
We match you with assistants who know your industry well.
Our Campaign Managers help train your assistant on your specific needs.
Backup coverage means your work never stops even if someone gets sick.
You get enterprise-level support at a price that makes sense.
Common Questions Answered
How Is This Different From A Freelancer?
Freelancers work for many clients and might not be available when you need them.
Our assistants are dedicated to you and have backup support built in.
What Happens During Onboarding?
We spend the first week learning your business and setting up systems.
Your Campaign Manager works with both of you to make sure everything runs smooth.
Can My Assistant Work In My Time Zone?
Yes, we can match you with someone who works your business hours.
This makes communication and urgent tasks much easier to handle.
What If My Needs Change Over Time?
Your assistant can learn new skills and take on different types of work.
We adjust the support as your business grows and changes direction.
An executive personal assistant gives you back 20+ hours per week while saving you over $65,000 per year compared to hiring in-house.
Ready To Get Your Time Back?
Business owners with executive assistant support grow 2x faster than those without help.
For every $1 you spend on a virtual assistant, you get $3-5 back in return.
Contact Stealth Agents today to find your perfect executive personal assistant match.
