A MyCase virtual assistant is a trained remote helper who runs the day-to-day work that keeps a firm on track. They handle phones, scheduling, billing, and follow-up. You get the same work, with less cost and less stress.
This page tells you what a MyCase virtual assistant does, what it costs, and how to hire one. It also has a quick cost tool you can use right now.
Quick overview
- What they do: Phones, scheduling, intake, billing, follow-up, marketing, reviews.
- Where they work: Remote. They log in like any team member.
- Cost: Often 50% to 70% less than a local hire.
- Tools they use: MyCase, Microsoft Outlook, Google Workspace, Dropbox, DocuSign, Zoom, Slack, Clio (for migration or comparison tasks).
- Safety: All assistants sign an NDA and follow strict data handling rules to protect privileged client information under attorney-client confidentiality standards.
- Hours: Full time only. We do not offer part time. See why.
Why firms need help now
Running a law firm in MyCase takes too much time away from actual legal work.
- entering case details and contacts into MyCase takes hours each week
- invoices and payment follow-ups pile up and slow down cash flow
- client messages go unanswered when court days are busy
- scheduling conflicts happen when no one is watching the calendar
- documents sit unorganized in the system and are hard to find fast
A MyCase virtual assistant lifts the load. You keep the in-house team for the high-value work. The remote helper takes on the rest.
Tasks a MyCase virtual assistant can do
Case and contact management
- create and update case records in MyCase
- add new clients and contacts to the system
- link documents and notes to the correct case file
- merge duplicate contact records to keep data clean
- flag cases with upcoming deadlines for attorney review
Billing and invoicing
- draft and send invoices through MyCase billing
- record time entries from attorney notes
- follow up on unpaid invoices by email or phone
- apply payments and update billing records
- pull monthly billing reports for the managing partner
Client communication
- respond to routine client messages through the MyCase portal
- send appointment reminders and next-step updates to clients
- draft status update emails for attorney approval
- log all client communication inside the case file
- escalate urgent client concerns to the right attorney right away
Calendar and deadline tracking
- schedule client consultations and case meetings in MyCase
- set reminders for court dates and filing deadlines
- block attorney time for focused work or prep sessions
- reschedule appointments and notify all parties by email
- keep a weekly calendar summary ready for each attorney
Document and task support
- upload and label incoming documents to the right case folder
- convert handwritten notes into typed case entries
- create task checklists in MyCase for each open matter
- track task completion and send reminders to responsible staff
- prepare simple intake forms and save them inside the system
Try the MyCase VA cost tool
Use this small tool to see your possible monthly savings. Move the sliders to match your business. The math runs in your browser. Nothing is sent anywhere.
Quick Mycase VA Cost Tool
Full-time only at Stealth Agents (40 hours per week, 4.33 weeks per month).
Full-time local hire (40 hrs/week): $0 per month
Stealth Agents full-time agent (40 hrs/week): $0 per month
Estimated monthly savings: $0
All math runs in your browser. Move the sliders to fit your business. Stealth Agents only offers full-time helpers.
What does a MyCase virtual assistant cost?
- Local hire: $22 to $35 per hour, plus benefits and turnover.
- Stealth Agents virtual assistant: starts at $10 per hour, up to $15 per hour for senior helpers. Full-time only (40 hours per week).
- Typical savings: 50% to 70% lower monthly cost.
- No payroll tax, no PTO accrual, no office space, no equipment.
- Scale to a second or third full-time helper as your business grows.
Why we only offer full-time agents
Stealth Agents only offers full-time agents. Studies of 1,000+ part-time hires show part-time workers leave within 2 to 3 weeks, cannot be sourced with specialized skills, and waste training hours. We invest in full-time helpers so you get someone who learns your business and stays. Read why.
What a founder says about hiring a MyCase VA
A MyCase virtual assistant handles the daily admin work that slows attorneys down. When billing, scheduling, and client follow-ups are covered, attorneys close more cases and spend less time on tasks that do not require a law degree.
Teo Adiputra, Founder of Stealth Agents
How to hire a MyCase virtual assistant
Use this short, plain plan.
- Write down the 5 jobs you want off your plate first. Be plain.
- List the tools you use today. Pick a helper who knows them.
- Book a 30-minute call to share your jobs and your goals.
- Run a 2-week pilot on one job. Track the result with a number.
- Roll out to the rest. Keep weekly check-ins for the first 60 days.
Related reading on Stealth Agents
- All industry virtual assistant pages
- Full virtual assistant services
- Stealth Agents pricing
- Meet the team behind Stealth Agents
Frequently asked questions
What does a MyCase virtual assistant do?
A MyCase virtual assistant manages day-to-day tasks inside your MyCase account. This includes updating case files, sending invoices, following up with clients, tracking deadlines, and keeping documents organized so attorneys can focus on legal work.
How much does a MyCase virtual assistant cost at Stealth Agents?
Stealth Agents offers full-time MyCase virtual assistants at $10 to $15 per hour. That is 40 hours per week of dedicated support. Visit /pricing/ to see full plan details.
Is my client data safe with a virtual assistant?
Yes. Every assistant signs a strict NDA before starting work. They follow firm-level data rules and only access the files and systems you approve. Your client information stays private and protected at all times.
How do I get started with a MyCase virtual assistant?
Go to /contact-us/ and tell us about your firm and what tasks you need help with. We will match you with a trained assistant who knows MyCase and is ready to start quickly.
Ready to hire your first MyCase virtual assistant?
Hiring a MyCase virtual assistant is one of the fastest ways to give your team back time. The work gets done. The cost goes down. Your customers get a faster reply. Book a free call and we will match you with a trained helper in 7 to 10 days.
