A ConvertKit virtual assistant is a trained remote helper who runs the day-to-day work that keeps a business on track. They handle phones, scheduling, billing, and follow-up. You get the same work, with less cost and less stress.
This page tells you what a ConvertKit virtual assistant does, what it costs, and how to hire one. It also has a quick cost tool you can use right now.
Quick overview
- What they do: Phones, scheduling, intake, billing, follow-up, marketing, reviews.
- Where they work: Remote. They log in like any team member.
- Cost: Often 50% to 70% less than a local hire.
- Tools they use: ConvertKit, Zapier, ThriveCart, Leadpages, Squarespace, Shopify, Google Sheets, Loom.
- Safety: All subscriber data is handled under a signed NDA, and the VA follows CAN-SPAM and GDPR opt-in rules to protect your list and your sender reputation.
- Hours: Full time only. We do not offer part time. See why.
Why businesses need help now
Running ConvertKit every day takes too much time away from growing your business.
- spending hours writing and scheduling email sequences instead of selling
- missing new subscribers because no one is tagging and segmenting them fast enough
- letting broadcast emails go out with errors because there is no second set of eyes
- losing money when automations break and no one catches the problem in time
- feeling stuck doing low-level tasks that keep you from creating new offers
A ConvertKit virtual assistant lifts the load. You keep the in-house team for the high-value work. The remote helper takes on the rest.
Tasks a ConvertKit virtual assistant can do
Subscriber and list management
- import new subscribers from forms and landing pages into ConvertKit
- tag and segment subscribers by interest, location, or purchase history
- merge or remove duplicate contacts to keep the list clean
- update subscriber custom fields based on quiz answers or survey responses
- monitor list growth and flag unusual unsubscribe spikes to the owner
Email writing and scheduling
- draft broadcast emails using brand voice and approved templates
- write subject lines and preview text that match each campaign goal
- proofread copy for grammar, links, and formatting before sending
- schedule broadcasts to go out at the best day and time for each segment
- repurpose blog posts or social content into ready-to-send email drafts
Automation and sequence setup
- build welcome sequences in ConvertKit for new opt-ins
- set up evergreen email funnels tied to specific lead magnets
- connect automations to purchase triggers from tools like ThriveCart or Shopify
- test each automation step to confirm emails fire in the right order
- update or pause sequences when offers, prices, or dates change
Reporting and performance tracking
- pull open rate, click rate, and unsubscribe data after each broadcast
- create a simple weekly or monthly report summary for the owner
- flag low-performing subject lines and suggest tested alternatives
- track which sequences produce the most conversions each month
- compare campaign results over time and note trends in a shared doc
Tech and integrations support
- connect ConvertKit to landing page tools like Leadpages or Squarespace
- embed opt-in forms on website pages and test that they work correctly
- set up Zapier automations that move data between ConvertKit and other apps
- troubleshoot broken automations, failed deliveries, or missed triggers
- keep ConvertKit account settings, domains, and sending reputation up to date
Try the ConvertKit VA cost tool
Use this small tool to see your possible monthly savings. Move the sliders to match your business. The math runs in your browser. Nothing is sent anywhere.
Quick Convertkit VA Cost Tool
Full-time only at Stealth Agents (40 hours per week, 4.33 weeks per month).
Full-time local hire (40 hrs/week): $0 per month
Stealth Agents full-time agent (40 hrs/week): $0 per month
Estimated monthly savings: $0
All math runs in your browser. Move the sliders to fit your business. Stealth Agents only offers full-time helpers.
What does a ConvertKit virtual assistant cost?
- Local hire: $22 to $35 per hour, plus benefits and turnover.
- Stealth Agents virtual assistant: starts at $10 per hour, up to $15 per hour for senior helpers. Full-time only (40 hours per week).
- Typical savings: 50% to 70% lower monthly cost.
- No payroll tax, no PTO accrual, no office space, no equipment.
- Scale to a second or third full-time helper as your business grows.
Why we only offer full-time agents
Stealth Agents only offers full-time agents. Studies of 1,000+ part-time hires show part-time workers leave within 2 to 3 weeks, cannot be sourced with specialized skills, and waste training hours. We invest in full-time helpers so you get someone who learns your business and stays. Read why.
What a founder says about hiring a ConvertKit VA
A ConvertKit virtual assistant handles the daily list work so you can focus on your offers. Most of our clients save 15 or more hours a week just by handing off tagging, sequences, and reporting to a trained VA who knows the platform well.
Teo Adiputra, Founder of Stealth Agents
How to hire a ConvertKit virtual assistant
Use this short, plain plan.
- Write down the 5 jobs you want off your plate first. Be plain.
- List the tools you use today. Pick a helper who knows them.
- Book a 30-minute call to share your jobs and your goals.
- Run a 2-week pilot on one job. Track the result with a number.
- Roll out to the rest. Keep weekly check-ins for the first 60 days.
Related reading on Stealth Agents
- All industry virtual assistant pages
- Full virtual assistant services
- Stealth Agents pricing
- Meet the team behind Stealth Agents
Frequently asked questions
What does a ConvertKit virtual assistant actually do each day?
They handle tasks like tagging new subscribers, scheduling broadcasts, writing email drafts, setting up automations, and sending you a simple report each week. You approve the strategy and they do the hands-on work inside ConvertKit.
How much does a ConvertKit virtual assistant cost through Stealth Agents?
Our ConvertKit virtual assistants start at $10 to $15 per hour on a full-time basis of 40 hours per week. Visit our pricing page at /pricing/ to see all plan details and compare your options.
Do I need to train the VA on ConvertKit from scratch?
No. Our VAs already know how to use ConvertKit. You will share your brand voice, your goals, and any offer details. They will handle the rest and ask clear questions when they need guidance.
How do I get started with a ConvertKit virtual assistant?
Go to /contact-us/ and tell us what you need. We will match you with a trained VA, walk you through a simple onboarding call, and have your assistant ready to work inside ConvertKit within a few days.
Ready to hire your first ConvertKit virtual assistant?
Hiring a ConvertKit virtual assistant is one of the fastest ways to give your team back time. The work gets done. The cost goes down. Your customers get a faster reply. Book a free call and we will match you with a trained helper in 7 to 10 days.
