Wave Virtual Assistant: The Easiest Way to Run Your Accounting Business

A Wave virtual assistant is a trained remote helper who runs the day-to-day work that keeps a firm on track. They handle phones, scheduling, billing, and follow-up. You get the same work, with less cost and less stress.

This page tells you what a Wave virtual assistant does, what it costs, and how to hire one. It also has a quick cost tool you can use right now.

Quick overview

• What they do: Phones, scheduling, intake, billing, follow-up, marketing, reviews.
• Where they work: Remote. They log in like any team member.
• Cost: Often 50% to 70% less than a local hire.
• Tools they use: Wave Accounting, Wave Invoicing, Wave Payments, Google Drive, Google Sheets, Slack, Zoom, Dropbox.
• Safety: All Wave virtual assistants sign an NDA and follow strict data handling rules to keep client financial records private and secure.
• Hours: Full time only. We do not offer part time. See why.

Why firms need help now

Running an accounting firm in Wave takes real time, and most owners are buried in data entry, invoices, and chasing clients instead of doing the work that pays.

• invoices pile up and clients pay late because no one is following up
• Wave transactions are uncategorized and books fall behind fast
• bank reconciliations take hours every week and pull you away from clients
• new client onboarding is slow because every form and file is done manually
• reports are never ready on time because data entry is always behind

A Wave virtual assistant lifts the load. You keep the in-house team for the high-value work. The remote helper takes on the rest.

Tasks a Wave virtual assistant can do

Bookkeeping and data entry

• enter daily income and expense transactions into Wave
• categorize all bank and credit card transactions correctly
• match receipts to transactions in Wave and flag missing ones
• keep the chart of accounts clean and up to date
• log payroll entries and contractor payments in Wave each pay period

Invoicing and accounts receivable

• create and send client invoices through Wave on schedule
• set up and manage recurring invoices for retainer clients
• send payment reminders to clients with overdue balances
• record payments received and mark invoices as paid in Wave
• prepare a weekly accounts receivable summary for the owner to review

Bank reconciliation and reporting

• reconcile bank accounts in Wave every month without fail
• match Wave records against bank statements line by line
• flag any discrepancies and bring them to the owner right away
• pull profit and loss reports from Wave on a monthly basis
• prepare a clean cash flow summary using Wave report data

Client and admin support

• onboard new clients by collecting documents and setting up their Wave profile
• answer basic client questions about invoices and payment status
• organize client files and keep shared folders current
• schedule calls and follow-ups between the owner and clients
• send intake forms and track responses from new clients

Accounts payable and vendor management

• record all vendor bills and expenses in Wave as they come in
• track due dates for bills and alert the owner before they are late
• prepare a weekly bill payment list for the owner to approve
• maintain an organized vendor contact list with payment terms
• log reimbursements and petty cash entries into Wave accurately

Try the Wave VA cost tool

Use this small tool to see your possible monthly savings. Move the sliders to match your business. The math runs in your browser. Nothing is sent anywhere.

What does a Wave virtual assistant cost?

• Local hire: $22 to $35 per hour, plus benefits and turnover.
• Stealth Agents virtual assistant: starts at $10 per hour, up to $15 per hour for senior helpers. Full-time only (40 hours per week).
• Typical savings: 50% to 70% lower monthly cost.
• No payroll tax, no PTO accrual, no office space, no equipment.
• Scale to a second or third full-time helper as your business grows.

Why we only offer full-time agents

Stealth Agents only offers full-time agents. Studies of 1,000+ part-time hires show part-time workers leave within 2 to 3 weeks, cannot be sourced with specialized skills, and waste training hours. We invest in full-time helpers so you get someone who learns your business and stays. Read why.

What a founder says about hiring a Wave VA

A Wave virtual assistant keeps your books current, your invoices going out, and your clients paid up. Accounting firm owners who use one stop spending their evenings on data entry and start focusing on the work that actually grows their business.

Teo Adiputra, Founder of Stealth Agents

How to hire a Wave virtual assistant

Use this short, plain plan.

1. Write down the 5 jobs you want off your plate first. Be plain.
2. List the tools you use today. Pick a helper who knows them.
3. Book a 30-minute call to share your jobs and your goals.
4. Run a 2-week pilot on one job. Track the result with a number.
5. Roll out to the rest. Keep weekly check-ins for the first 60 days.

Related reading on Stealth Agents

• All industry virtual assistant pages
• Full virtual assistant services
• Stealth Agents pricing
• Meet the team behind Stealth Agents

Frequently asked questions

What does a Wave virtual assistant do?

A Wave virtual assistant handles the daily tasks inside your Wave account. This includes entering transactions, sending invoices, chasing payments, reconciling bank accounts, and pulling reports so your books are always current.

How much does a Wave virtual assistant cost through Stealth Agents?

Stealth Agents offers Wave virtual assistants at $10 to $15 per hour on a full-time basis, which is 40 hours per week. This saves most accounting firm owners 50 to 70 percent compared to hiring locally. Visit /pricing/ to see full plan details.

Is my client financial data safe with a virtual assistant?

Yes. Every Stealth Agents virtual assistant signs a non-disclosure agreement before starting work. They follow strict data handling rules to keep all client records private and protected at all times.

How do I get started with a Wave virtual assistant?

Go to /contact-us/ and tell us about your firm and what tasks you need help with. We match you with a trained Wave virtual assistant quickly so you can hand off your bookkeeping tasks without delay.

Hiring a Wave virtual assistant is one of the fastest ways to give your team back time. The work gets done. The cost goes down. Your customers get a faster reply. Book a free call and we will match you with a trained helper in 7 to 10 days.