Stop Hunting for Leads — Start Closing More Deals With A Dedicated Appointment Setter

Your time is too valuable to waste on cold calls, endless follow-ups, and messy scheduling. With Stealth Agents, you get a highly experienced Appointment Setter backed by dedicated account management — so your pipeline stays full and your team stays focused on revenue.

How Stealth Agents Transforms Your Sales Process

When you hire a Stealth Agents Appointment Setter, you don’t just get another VA. You get a sales support specialist who makes sure your pipeline never runs dry.

Why Choose Stealth Agents?

Every day without qualified appointments is a day of lost revenue. Yet most businesses face the same frustrating challenges:

✅ Sales reps chasing leads instead of closing deals.
✅ Unpredictable calendars — some weeks packed, others empty.
✅ Opportunities slipping away because no one followed up.
✅ Wasted hours sending back-and-forth scheduling emails.
✅ Burnout from juggling outreach, admin, and sales at the same time.

The truth? If your team isn’t consistently speaking to qualified prospects, your growth stalls.

What Our Clients Say About Us

Why Stealth Agents Is Different

✅ 10+ Years of Appointment Setting Experience
✅ Proven Sales Processes designed to increase bookings
✅ Human-Led, Relationship-Driven Outreach (not spammy automation)
✅ Hands-On Management to ensure your assistant delivers results
✅ Scalable Support — from one setter to a full team as you grow

Imagine This For Your Business…

✅ Your sales team logs in each morning to a calendar already filled with qualified calls.
✅ No more stressing over outreach, follow-ups, or scheduling conflicts — it’s all handled.
✅ Your pipeline stays steady, predictable, and scalable.
✅ You finally focus 100% on closing deals, growing revenue, and scaling your business.

Hear it Straight from Our Client

“Stealth Agents have been a God-send to my baseball business. They allow me to focus on the big rocks and handle all the day-to-day minutia that used to bog me down and eat up precious time.”

Joe Barth

“Hiring a virtual assistant through Stealth Agents was definitely one of the best business decisions I made.”

Judson Osborn

“Teo, his staff and VA’s have been instrumental in helping our real estate investment company increase exposure and ultimately provided an increase in lead generation. “

Steve Daria

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Frequently Asked Questions

What exactly does an Appointment Setter do?

An appointment setter handles the outreach and lead-qualification stage of your sales funnel. They research prospects, initiate contact (via phone, email, or social), engage in preliminary discovery to determine fit, and then schedule meetings with your sales team. For example, one guide says: “An appointment setter handles the initial outreach and qualification process that determines whether a lead is worth your sales team’s time.”

By taking this burden off your sales team, appointment setters let your closers focus on converting rather than cold-calling or scheduling, thereby improving efficiency.

How is appointment setting different from lead generation?

Lead generation is the broader process of attracting and capturing interest in your business (e.g., through content, ads, webinars). Appointment setting is a later, more focused stage: it takes leads (or prospects) and works to convert them into scheduled meetings with qualified sales-ready prospects. According to a source: “lead generation is the broad process … Appointment setting is a specific, later-stage part … focused on scheduling a meeting with an already qualified prospect.”

In short: lead generation fills the top of the funnel; appointment setting is the bridge to a real sales conversation.

Why should a business invest in an appointment setter?

There are several strong reasons:

It frees up your closers to focus on high-value activities (closing deals) instead of spending time on outreach.

It improves pipeline efficiency by ensuring meetings are booked with better-qualified prospects, which means your sales team’s time is spent more productively.

It can scale your outreach efforts more predictably: instead of sporadic prospecting, you have a dedicated process for setting real appointments for your team.

How much does an appointment setter cost, and what are the typical pricing models?

Costs vary by region, role seniority, and whether you hire in-house or outsource. For example, one guide states: “In the US, appointment setters typically earn between $33,000 and $92,000 annually, depending on experience level and location.”

Pricing models include:

Hourly salary or contractor rate (in-house or dedicated)
Pay-per-appointment (you pay for each qualified meeting set)
Retainer or monthly service fee for outsourced teams
Mixed models (base + performance incentive)
For budgeting, consider not just the cost but the ROI: how many bookings convert into opportunities and revenue.

How do I evaluate the quality of appointments set by an appointment setter?

When assessing your appointment-setting output, it’s not just about quantity—it’s about quality. Key metrics include:

How many of the appointments are with decision-makers or people who have real influence.
The conversion rate of appointment → opportunity → close. If many meetings fail to lead anywhere, the qualification or fit might be off.
Show-up rate: meetings where the prospect actually attends. A high no-show rate can indicate low engagement or mismatch. For example, the “Ultimate Guide” says you should track “appointment set rate”, “show-up rate” and similar indicators.
Feedback from your sales team: they should indicate whether the meetings are useful, relevant, and worth the time.

What channels and strategies do effective appointment setters use?

Modern effective appointment setting uses a multi-channel approach plus good research. Some best practices:

Outreach via phone, email, and social media (e.g., LinkedIn) rather than relying on one channel alone.
Personalization based on prospect research: understanding their company, pain-points, role, industry trends. One article highlights this: “90% of business professionals value sales outreach tailored to their industry … use this information to create messages that genuinely connect with your prospects.”
Use of scheduling tools (like Calendly, HubSpot Meetings) to reduce friction when booking a time.
Follow-up sequences: often more than one touch is required to secure a meeting. For example: “80% of sales need 5+ follow-ups.”

How long will it take to see meaningful results from an appointment-setting program?

Results typically have a ramp-up period. According to guides:

Setup (defining target profile, building prospect list, crafting messaging) may take weeks.
After that, you might begin to see a steady stream of booked meetings in about 4-8 weeks, depending on your target market, outreach volume, and quality of list.
Continuous optimization (improving messages, better qualified targeting, adjusting cadence) will drive better results over time, so it’s not a one-off.
In summary: Don’t expect instant full funnel impact; view it as a medium-term investment.

How should I integrate an appointment setter into my sales team workflow?

Integration is critical for success. Here are some key steps:

Define hand-off criteria clearly: when an appointment is set, what information is passed to the sales closer (company background, pain-points, how the meeting was set).
Use scheduling and CRM tools that sync seamlessly, so that booked appointments appear in your sales team’s calendar and pipeline.
Establish feedback loops: the sales team should report back on meeting outcomes so the appointment setter can refine targeting, messaging, and qualification.
Set clear expectations, KPIs and reporting: e.g., number of calls, number of meetings booked, conversion to opportunity. This ensures alignment.
When the appointment setter is treated as part of the sales ecosystem (not a silo), you’ll see better results.

What are the key traits or skills I should look for when hiring an appointment setter?

Effective appointment setters combine several skills:

Strong communication: ability to engage prospects, ask the right questions, and articulate value concisely. Guides list “excellent communication skills” among the top traits.
Research / qualification mindset: they should understand your Ideal Customer Profile (ICP), do their homework on leads, and qualify fit. E.g., “What questions do you typically ask to qualify whether a prospect is worth my sales team’s time?” is a sample interview question in one guide.
Persistence and process discipline: multi-touch outreach, consistent follow-up, tracking metrics.
Professional representation: since they often are the first point of human contact for your company, they must reflect your brand well.
Tool-savvy: comfortable with CRM, outreach automation, scheduling tools, and tracking performance.
Selecting someone with this blend ensures more meaningful meetings and a smoother pipeline.

How do I measure ROI from appointment-setting efforts?

To determine if your appointment-setting program is worth it, focus on a few key metrics:

How many booked meetings are converting into sales opportunities and then into closed deals?
What is your average deal size, and how many meetings do you need (on average) to generate one deal? From this you can back-calculate how many appointments are needed to meet revenue goals.
Compare the cost of your appointment-setting (salary, outsourcing fees, tools) versus the revenue generated by the resulting opportunities.
Also consider time savings: if your closers are spending less time prospecting and more time closing because of the appointment setter, that’s a real benefit.
If you align your tracking systems properly, you can clearly see whether the investment in appointment setting is driving your pipeline and revenue growth.

Stop Hunting for Leads — Start Closing More Deals With A Dedicated Appointment Setter

How Stealth Agents Transforms Your Sales Process

Prospecting And Lead Qualification

Professional Outreach

Smart Scheduling

Consistent Follow-Ups

Dedicated Account Management