Project Management Virtual Assistant
Keep Projects Moving Without Missing a Beat
Hire a Project Management VA to organize workflows, manage timelines, and keep your team aligned—without adding overhead.
What Is a Project Management Virtual Assistant?
A Project Management Virtual Assistant is your behind-the-scenes operations partner—someone who ensures tasks are tracked, deadlines are met, and your team stays aligned without you having to manage every moving part.
Unlike a general virtual assistant, a PM VA is trained in workflow management, team coordination, and project communication. They don’t just take tasks off your plate—they help you move projects forward.
From tracking deliverables in tools like Asana or ClickUp to coordinating with vendors, managing updates, and preparing client-ready reports, your Project Management VA becomes the glue that holds everything together.
At Stealth Agents, our VAs bring 10+ years of experience supporting agencies, startups, and growing teams with precision, accountability, and proactive support—so you can focus on the big-picture strategy while we keep things moving on the ground.
Disorganized Projects Are Slowing You Down
You’re juggling meetings, task updates, team requests, client emails, and launch timelines—all while trying to grow the business. Deadlines shift. Tasks fall through the cracks. And before you know it, your team’s momentum starts slipping.
It’s not that you’re not capable—it’s that project management shouldn’t be your full-time job. And that’s exactly where we come in.
At Stealth Agents, we help founders, agencies, and teams bring order to their operations with experienced Project Management Virtual Assistants. With 10+ years of experience, we know how to keep your team on task, your clients updated, and your deliverables moving without constant oversight.
- Missed deadlines and unclear responsibilities
- Teams overwhelmed by unorganized task lists
- Too many tools, not enough accountability
- Project updates getting lost in the shuffle
- You becoming the bottleneck for every decision
You’re not just the business owner—you’re acting as the project manager, team wrangler, and status checker.
But you shouldn’t have to be. Let a Stealth PM VA take the lead on coordination, so you can stay focused on leadership and growth.
What a Stealth Project Management VA Can Do for You
Our Project Management Virtual Assistants aren’t just task trackers—they’re proactive operators who keep your entire workflow moving. Whether you’re running multiple client projects or launching your next big product, we help you stay organized, efficient, and in control.
Here’s what a Stealth PM VA can take off your plate:
✔ Task & Timeline Management
Ensure every task is assigned, tracked, and completed on time using tools like ClickUp, Asana, or Trello. Your VA will monitor due dates, manage priorities, and keep everything moving according to your timeline.
✔ Team Coordination
Keep everyone aligned by facilitating communication, sending reminders, and checking in on progress. Whether you have a remote or hybrid team, your VA acts as the central point of contact to reduce miscommunication and delays.
✔ Client Communication Support
Assist in managing client-facing updates, status reports, and meeting coordination. Your VA ensures your clients stay informed, engaged, and confident in the progress of their projects.
✔ Project Planning & Launch Prep
Help map out project timelines, set key milestones, and prepare for deliverables leading up to product launches or campaign rollouts. Your VA ensures every piece is aligned before go-live—so launches happen without last-minute chaos.
✔ SOP & Process Documentation
Create or refine standard operating procedures and workflows for recurring tasks. This allows your team to follow consistent systems that increase efficiency and reduce rework or missteps.
✔ Calendar & Meeting Coordination
Schedule internal check-ins, sprint reviews, and client meetings while also managing agendas and follow-ups. Your VA makes sure nothing slips through the cracks—keeping meetings timely, productive, and goal-focused.
✔ Project Reporting & Updates
Prepare weekly or biweekly project dashboards, progress summaries, and roadblock alerts. You’ll always have a clear picture of where each project stands—without digging through task lists or emails.
✔ Tool & Workflow Optimization
Evaluate how your current systems operate and suggest ways to streamline processes or improve collaboration. Whether it’s restructuring your ClickUp board or building better automations, your VA helps keep things running smarter—not harder.
Built for Teams That Juggle Multiple Projects
No matter your industry, project overload is real. Our Project Management Virtual Assistants are trusted by high-performing teams and fast-moving businesses that need help keeping everything on track—without slowing down.
Here’s who we support best:
- Creative & Marketing Agencies
Manage client deliverables, campaign timelines, and internal workflows with a VA who keeps everything flowing—so your creatives can focus on execution, not logistics.
- Startups & Founders
Wearing 10 hats? A PM VA helps you delegate tasks, track milestones, and keep your team aligned, so you can focus on growth and fundraising without dropping the ball.
- Marketing & Ops Teams
Coordinate campaigns, track team assignments, and keep all moving parts synced across departments. Your VA acts as the operations backbone that keeps strategies moving.
- E-commerce & DTC Brands
From product launches to seasonal campaigns, your VA helps manage timelines, vendor communication, and fulfillment processes to avoid costly delays.
- Coaches & Course Creators
Whether you’re launching a new course or planning client onboarding, your VA can coordinate production, manage client touchpoints, and track follow-ups for a smooth experience.
- Consulting Firms & Freelancers
Stay on top of multiple client projects, proposals, and updates. Your VA helps ensure deliverables are met and clients stay engaged—without you chasing details.
Why Choose Stealth Agents?
Not all virtual assistant services are created equal. At Stealth Agents, we’ve spent over a decade perfecting the balance between personal support and professional structure.
Here’s why businesses trust us to power their operations:
Top-Tier Talent
Every assistant goes through a rigorous vetting process and is trained to handle real-world business tasks with speed and precision.
Fast, Personalized Onboarding
Get matched with a VA who understands your industry and workflow. We tailor our onboarding to your tools, preferences, and goals.
Flexible Plans That Scale With You
Whether you need a few hours a week or full-time support, our packages adapt as your business grows—no long-term commitments required.
Global & U.S.-Based Options
Choose from a wide talent pool with both offshore and U.S.-based assistants depending on your preference for timezone or language needs.
Data Privacy & Security First
We take confidentiality seriously. All VAs sign NDAs, and our systems are set up for secure, professional remote work.
Dedicated Account Management
You’re not alone. Our client success team checks in regularly to make sure your experience is smooth, effective, and continually optimized.
How It Works
Our Seamless Process
Discovery Call →
We start with a quick strategy call to learn more about your Project Management Business, pain points, preferred tools, and the kind of tasks you want to delegate.
VA Matching →
Based on your needs, we handpick a Project Management VA with 10+ years of experience in the industry. You’ll get someone who understands your systems and your speed.
Onboarding →
We help get your VA set up with the tools you already use—MLS, CRM, email, calendar, project trackers—so they can plug directly into your daily operations.
Task Execution →
Your VA starts handling tasks right away—listing updates, lead follow-ups, email management, scheduling, and more—while keeping you in the loop with clear, consistent communication.
Ongoing Support
Your dedicated client success manager checks in regularly to ensure everything runs smoothly and evolves with your business. Need to adjust workflows or scale? We make it easy.
Hear it Straight from Our Client
How Our Project Management VAs Work with Your Tools
Our Market Research VAs work within your current systems, delivering insights in the format and tools your team already uses. Whether you’re building slide decks, managing data in spreadsheets, or collaborating on strategy docs, we adapt to your workflow—no disruption, no extra setup.
Project Management Tools
We organize tasks, build workflows, and track progress using the platforms you already rely on.
ClickUp
Asana
Trello
Monday.com
Notion
Airtable
Communication & Collaboration
Your VA will keep conversations flowing and updates moving through your team’s preferred channels.
Slack
Microsoft Teams
Zoom
Google Meet
Loom
Scheduling & Calendar Management
We coordinate meetings, send invites, manage recurring syncs, and prep agendas—across your calendar tools.
Google Calendar
Outlook
Calendly
Motion
Reporting & Dashboards
Need quick visibility? We generate reports, update dashboards, and track KPIs so you always know what’s working and what needs attention.
Google Sheets / Excel
Notion Dashboards
ClickUp Reporting
Custom templates
Reporting & Dashboards
Need quick visibility? We generate reports, update dashboards, and track KPIs so you always know what’s working and what needs attention.
Google Sheets / Excel
Notion Dashboards
ClickUp Reporting
Custom templates
File Sharing & Documentation
Our VAs manage file organization, SOP libraries, and shared resources in real time.
Google Drive
Dropbox
OneDrive
Notion
Confluence
Frequently Ask Question's
What exactly does a Project Management Virtual Assistant do?
A PM VA keeps your projects on track by managing timelines, assigning tasks, coordinating team communication, preparing reports, and making sure nothing falls through the cracks—so you don’t have to.
Do I need to train the VA myself?
Nope. Once we understand your tools and workflow, we’ll onboard and train your VA for you. You’ll also have the option to provide SOPs or custom processes if needed.
What tools are your PM VAs trained in?
Our VAs are experienced in platforms like ClickUp, Asana, Trello, Monday.com, Notion, Slack, and more. They’ll adapt to the systems you already use.
Can a PM VA work with multiple team members or departments?
Yes! Your VA can coordinate across multiple departments, freelancers, or external stakeholders. Think of them as the hub that connects all your spokes.
Will my VA be client-facing?
If you’d like! Our VAs are trained to handle client check-ins, updates, and follow-ups professionally. You set the tone—we follow it.
What’s the typical onboarding time?
You can be up and running within 2–5 business days. We’ll match you with the right VA, get them set up in your systems, and ensure they’re aligned with your goals.
Can I scale up if I need more support?
Absolutely. Whether you need more hours, additional VAs, or specific support for launches or high-volume seasons, we can scale with you—fast.
Create An Account & Hire Our Project Management Virtual Assistant
Our Top 1% Virtual Assistant Price Start at $15 Per Hour Depending On Agent Experience & Your Business Needs
Meet the Team
