Non-Profit Virtual Assistant
More Impact. Less Admin.
Get the support your nonprofit deserves with a dedicated VA who understands donor outreach, operations, and mission-focused work.
What Is a Non-Profit Virtual Assistant?
A Non-Profit Virtual Assistant is a remote team member dedicated to helping your organization run smoothly—so you can spend more time serving your mission and less time buried in admin work.
Unlike a general admin assistant, a nonprofit VA understands the unique needs of charitable organizations. From managing donor databases and supporting fundraising campaigns to coordinating volunteers and prepping grant documents, they keep your operations organized and your team focused.
At Stealth Agents, our VAs bring 10+ years of experience supporting local organizations, national nonprofits, faith-based missions, and advocacy teams. They’re not just organized—they’re passionate about helping purpose-driven leaders make a bigger impact with less stress.
You’re Changing the World—But Drowning in Admin Work
You’re writing grant applications, answering donor emails, coordinating volunteers, managing social posts, and prepping for your next fundraiser. Meanwhile, the mission work—the part that really matters—gets pushed to the backburner.
It’s not that your heart isn’t in it—it’s that your bandwidth is maxed out. And that’s where we come in.
At Stealth Agents, we support nonprofits of all sizes with mission-aligned Virtual Assistants who take the pressure off your team. With 10+ years of experience, our VAs help you stay organized, responsive, and impactful—without burning out your staff or stretching your budget.
- Donor follow-ups getting delayed
- Fundraising campaigns missing key deadlines
- Volunteer coordination falling through the cracks
- Inbox overflowing and no time to manage it
- Too much time on spreadsheets, not enough on strategy
You’re not just a director—you’re also the admin, scheduler, grant writer, and community manager.
But you shouldn’t have to be. Let a Stealth Non-Profit VA support your mission so you can focus on what truly drives impact.
What a Stealth Non-Profit VA Can Do for You
Running a nonprofit is mission-driven—but also admin-heavy. Our Non-Profit Virtual Assistants are trained to take over the behind-the-scenes work that keeps your programs moving, your donors engaged, and your team organized. From managing the details of your day-to-day to helping you execute big-picture initiatives, they’re here to bring structure and calm to your operations. With their support, your team can focus on what really matters—serving your community and advancing your cause.
✔Donor Database Management
Keep donor records clean, up to date, and well-organized across platforms like Bloomerang, Kindful, or your CRM of choice.
✔ Email Newsletters & Outreach Support
Help build, schedule, and send donor communications, event announcements, and campaign updates using platforms like Mailchimp or Constant Contact.
✔ Event Planning & Coordination
Support logistics for fundraisers, virtual events, or community outreach—including invitations, RSVPs, vendor coordination, and post-event follow-ups.
✔ Grant Research & Application Prep
Assist with identifying potential funding sources, compiling application requirements, and organizing supporting documents to lighten the research load.
✔ Social Media Scheduling & Monitoring
Maintain a consistent online presence with scheduled posts, hashtag research, and engagement tracking across platforms like Facebook, Instagram, and LinkedIn.
✔ Scheduling & Inbox Management
Coordinate meetings, track deadlines, and organize your inbox so you can stay focused on the mission—not your calendar or cluttered email.
✔ Reporting & Board Meeting Prep
Support with compiling reports, organizing meeting agendas, and formatting presentations so you're always prepared for your board and stakeholders.
✔ Volunteer Coordination & Communication
Keep volunteers in the loop with shifts, updates, and check-ins. We help track attendance, collect feedback, and keep your community engaged.
Built for Non-Profits of All Sizes
Whether you’re running a grassroots initiative or leading a national nonprofit, Stealth VAs are here to support the mission behind your work. We understand that every organization is unique—and we tailor our support to fit your goals, systems, and community impact.
Here’s who we work best with:
- Local & Grassroots Organizations
Get help managing community events, donor outreach, and volunteer communications—so your energy stays focused on the ground-level work.
- National & Scaled Nonprofits
Support your leadership and operations teams with donor database updates, grant tracking, board meeting prep, and strategic scheduling.
- Faith-Based & Religious Organizations
Let your VA assist with event planning, congregation communication, donation tracking, and social content—while you focus on ministry and outreach.
- Education & Youth Nonprofits
From student data tracking to email newsletters and workshop logistics, our VAs support educators and program directors alike.
- Advocacy & Policy Groups
Keep campaigns on track, manage contact databases, and prep advocacy materials with support from a VA who understands timely, impact-driven work.
- Charities & Donation-Based Groups
From thank-you letters to donation receipts and impact reporting, we help you keep donors informed, appreciated, and coming back.
Why Choose Stealth Agents?
Not all virtual assistant services are created equal. At Stealth Agents, we’ve spent over a decade perfecting the balance between personal support and professional structure.
Here’s why businesses trust us to power their operations:
Top-Tier Talent
Every assistant goes through a rigorous vetting process and is trained to handle real-world business tasks with speed and precision.
Fast, Personalized Onboarding
Get matched with a VA who understands your industry and workflow. We tailor our onboarding to your tools, preferences, and goals.
Flexible Plans That Scale With You
Whether you need a few hours a week or full-time support, our packages adapt as your business grows—no long-term commitments required.
Global & U.S.-Based Options
Choose from a wide talent pool with both offshore and U.S.-based assistants depending on your preference for timezone or language needs.
Data Privacy & Security First
We take confidentiality seriously. All VAs sign NDAs, and our systems are set up for secure, professional remote work.
Dedicated Account Management
You’re not alone. Our client success team checks in regularly to make sure your experience is smooth, effective, and continually optimized.
How It Works
Our Seamless Process
Schedule a Free Discovery Call →
Tell us about your organization, goals, and the kinds of tasks taking up your team’s time. We’ll help identify where a VA can create the most impact.
Get Matched with a Non-Profit VA →
We’ll match you with a VA experienced in nonprofit operations, donor systems, or event support—based on your specific tools and structure.
Easy Onboarding & Workflow Setup →
Your VA gets familiar with your team, tools, and day-to-day priorities. We help set up task tracking, calendar access, and communication channels to keep things smooth.
Start Delegating & See Immediate Relief →
From the very first week, your VA begins clearing your inbox, managing outreach, organizing files, and keeping your mission moving forward.
Get Weekly Updates & Real-Time Support
We provide consistent check-ins, updates, and progress tracking—so you’re always in the loop, without having to manage the process yourself.
Hear it Straight from Our Client
How Our Non-Profit VAs Work with Your Tools
You don’t need to change your systems or processes—our VAs are trained to plug into the platforms you already use. From donor management tools to team communication and outreach platforms, we adapt to your workflow and help everything run smoother.
Here’s how we integrate into your daily operations:
Donor & Fundraising Platforms
We help manage donor records, track contributions, and organize campaigns inside the tools you rely on.
Bloomerang
Kindful
Donorbox
Salesforce NPSP
Little Green Light
Email & Newsletter Tools
Support for writing, formatting, and scheduling donor communications and newsletters.
Mailchimp
Constant Contact
ConvertKit
Gmail / Outlook
Google Groups
Scheduling & Collaboration Tools
Stay organized and on time. Your VA can manage calendars, book meetings, and coordinate events across platforms.
Google Calendar
Outlook
Calendly
Zoom
Slack / Microsoft Teams
Design & Social Media Scheduling
Create and publish branded graphics or announcements using simple, affordable tools.
Canva
Meta Business Suite
Buffer
Later
Hootsuite
Document Sharing & Task Management
Share resources and collaborate in real time. We organize docs, track tasks, and keep your digital files accessible.
Google Drive
Dropbox
Notion
Asana
Trello
Reporting & Presentation Tools
We help prepare board-ready updates, budget reports, and grant tracking summaries.
Google Sheets / Docs
Microsoft Excel
Notion Dashboards
Slide Decks (Google Slides / PowerPoint)
PDF Compilations
Frequently Ask Question's
Are your VAs trained in nonprofit tools and systems?
Yes! Our VAs are familiar with platforms like Bloomerang, Kindful, Salesforce NPSP, Mailchimp, Canva, and more. We also provide task-specific onboarding to match your workflow and mission.
Can a VA help with donor communication or fundraising?
Absolutely. While they won’t ask for donations directly, our VAs support with outreach emails, donor updates, thank-you notes, event follow-ups, and campaign materials—so your relationships stay strong.
How do you protect sensitive donor or financial data?
Security and confidentiality are top priorities. All VAs sign NDAs and follow strict data handling protocols. We also align with any privacy policies or compliance needs your organization requires.
Do I need to commit to a full-time VA?
Nope! We offer flexible plans based on your budget and needs. You can start with just a few hours a week and scale up support as your organization grows.
Can a VA help with event planning or volunteer coordination?
Yes. Our VAs can assist with event logistics, invitation management, volunteer communication, and post-event reporting—virtually managing many aspects behind the scenes.
How quickly can I get started?
We can match you with a VA in as little as 2–5 business days. Onboarding is fast, and we help you hit the ground running with minimal setup time.
Create An Account & Hire Our Non-Profit Virtual Assistant
Our Top 1% Virtual Assistant Price Start at $15 Per Hour Depending On Agent Experience & Your Business Needs
Meet the Team
