In this world, we all have 24 hours in a day, but not all people get the most out of every hour of their day. It seems that you can’t slow down the power the time, but it is not true. When you start managing your time properly, you can get the most out of every minute you spend. However, time management is not as easy as it sounds. That’s why it is considered as a most rewarding skill that helps you reach your goals, either they are professional or personal. Those who don’t manage their time would enter into a complete mayhem state. If you are on a mission to hone your time management skills, follow our guide on how to manage time effectively.
Why is time management important
There is no doubt that it could help you maintain a healthy work-life balance when you learn the art of time management. Moreover, It helps to yield a positive impact on your work life where you need to meet deadlines most of the time. When you become a master of time management skills, it offers plenty of benefits, including less stress, improves work-life balance, higher workplace productivity, and better task management. On the contrary, bad time-management skills come with unwanted consequences like work-life imbalance, burnout, higher stress level, missed deadlines, and others. However, employees can improve productivity with effective time management.
Tips on how to manage time effectively
Want to stay cool and super-productive? Follow these super-powerful tips to manage time effectively.
We all have a to-do list for each day, and we want to get everything done in a single day. You need to be realistic about what you can do in a certain time frame and what you can’t. You should prioritize your work and first do what is most important. Managing time effectively means you need to manage your expectations realistically. You should figure out how many hours this specific task will take to get done. Once you break down the hours to do a task, you get an idea of how many hours you need to work each day to complete this task. Do a bit of work each day until it is completed. For instance, if you have a big project that will take around 12 hours to complete, figure out how many hours you can realistically dedicate to this task daily. Can you do it two hours each night for the next 6 days or one hour for the next twelve days? Be realistic when you decide and then commit and follow the schedule.
Set goals the right way
Like anything else, you have two ways to set your goals, i.e., right and wrong way. When you choose the wrong way, it will compel you to fall off the track due to a lack of proper targets. However, you set your goals the right way, and then you achieve anything if you want. That’s why the SMART (Specific, Measurable, Achievable, Relevant) goal method is the most way to set a targeted goal. Keep in mind that only setting goal is not enough; you must make sure to put your efforts into achieving your goals.
Audit your time for at least one week
If you want to hone your time management skills, you need to audit your time. Spend at least one week to assess how much time you spend on each task and how you spend the time. Record it in your file, your phone, or in a journal. Now break this down into chunks of 30 minutes or 60 minutes and see how much work you complete in this time frame. Either it was well-spent or time-wasted? At the end of the week, see where you spent most of your time. It will help you improve your work productivity and manage your time properly.
It is always a great idea to make a to-do list before starting your day. Prioritize work that needs your immediate attention. Don’t do unimportant tasks first because they take a lot of time and energy. Moreover, they are less stressful and easier, so do them at the end of the day. Identify your urgent tasks and complete them first. It is very crucial to improve your productivity. Once you know which task you should need to complete first, it helps you follow your schedule and get things done that surely work for you.
Create a schedule
When it comes to managing your time effectively, it is crucial to create a schedule. Make a list of tasks that you need to be completed in the coming week or the next day. When you check off all the completed tasks, it will give you a sense of accomplishment. This keeps you motivated along the way. Don’t forget that these tasks should be attainable. If you want to complete a big task, make that the only thing on your daily to-do list that day. You can push other tasks to the next day. Make a three list to better manage your work that includes home, personal, and work.
Sleep at least 7-8 hours
Some people think that if they sacrifice some hours of night sleep, it could improve their productivity, but in reality, it is not the case. The human body needs at least 7 to 8 hours of sleep to work properly because enough sleep helps the brain to function optimally. In order to complete your tasks at the scheduled time, take enough sleep.
Make a few changes to your schedule
If you feel you are not energized all day long. Instead, you feel energized in the morning or any time of day. Don’t stick to your existing schedule and make a few changes in your schedule to make the most of your time. Some people are night owls, while some feel more energized in the early morning hours. When you identify which time is best for you to work, you will reap the benefits of being more productive.
Unproductivity is often resulting from the distractions that make it difficult for you to stay focus. When you are on a mission to hone your time management skills, avoid distraction. Identify where you were most focused and distracted while working. Keep in mind that what works for one person might not work for you. Regardless of how much time you have spent building a winning team, some people simply don’t work well when teamed up with other people.
Create a to-do list, but don’t abandon tasks
To improve productivity, all tasks should break down into smaller tasks that need to be completed on time to achieve your ultimate goals. Make a to-do list for each project and see what steps you need to take to accomplish your project. This will keep you motivated and focused because you can see what you have done and what remains. However, there will be distractions that will prevent you complete your tasks at a certain time frame. Moreover, you may have some interruptions too. So make a point of return to and accomplish these tasks once you have time to complete them. But set a limit on the tasks you are working on.
Follow the 80-20 rule
The 80-20 rule or Pareto principle helps you better manage your time and boost your productivity. According to this rule, eighty percent of outcomes come from twenty percent of the efforts. This principle is commonly used in sales as eighty percent of conversions come from twenty percent of customers. You can apply this rule while managing your time effectively, which means eighty percent of your result comes from twenty percent of your efforts or actions. Do the most important tasks first on your to-do list and complete them in the given time frame. Over time, you will see, you not only manage your time perfectly but also boost productivity.
Just say, “No.”
No one wants to upset anyone. But it is true you can handle what you can do easily. If you already have a list of tasks that you need to accomplish the same day, you can’t help your co-worker in his/her project until you have spare time.
Avoid perfection because it might be the enemy of the good. Don’t overanalyze what you do. But this doesn’t mean that you need to be careless about everything you do. Always do your best. But when you find perfection, it can drag you down, so avoid perfection. The right commitment and positive attitude towards your goals will yield effective time management. There are a lot of tools, calendars, time-tracking apps that can help you in your time management efforts; you can use them.
When you get clear about your daily tasks, you will be more focused and accomplish your tasks in record time. In order to practice good time management, you need to prioritize your most important tasks and organize them in a way that helps you achieve more and save your time. Use the above tips for some weeks and see which one works for you.