HIPAA-Compliant Virtual Assistant
Secure, Professional Admin Support—100% HIPAA-Compliant
Focus on patient care while we handle your administrative workload with security, precision, and compliance at the core.
The High Stakes of Medical Admin Work
Administrative tasks in any medical setting aren’t just busywork—they’re foundational to patient care, compliance, and your practice’s reputation. A missed appointment isn’t just a scheduling hiccup—it could delay treatment. A mishandled document or unsecured message could result in a costly HIPAA violation.
Every task you juggle behind the scenes impacts real lives—and that’s why you can’t afford anything less than total precision and discretion.
Does this sound familiar?
- You’re drowning in patient scheduling and records
- Staff are stretched too thin to follow up with patients
- You’re anxious about HIPAA violations from handling sensitive data
- You can’t grow your practice because the admin load is overwhelming
You need support.
But not just any support—you need someone trained, consistent, and above all, 100% HIPAA-compliant.
What Our HIPAA-Compliant VAs Can Handle
Patient Scheduling & Appointment Reminders
Your VA manages appointment booking, confirmations, and rescheduling to keep your calendar full and patient no-shows low.
Medical Data Entry & EHR Updates
From inputting lab results to updating treatment notes, your VA keeps electronic health records accurate and organized within your practice’s secure system.
Insurance Verification & Billing Support
Let your VA verify coverage, follow up with payers, and assist with claims—reducing bottlenecks and improving cash flow.
Patient Intake & Follow-Ups
Delegate intake forms, new patient onboarding, and follow-up emails or calls. Your VA keeps communication professional, timely, and HIPAA-safe.
Prescription Coordination & Refills
Your VA can help manage prescription requests, refill authorizations, and pharmacy communications—so you stay efficient and compliant.
Secure Email & Communication Management
From managing encrypted inboxes to updating patient portals, your VA ensures messages are handled with privacy and professionalism.
Designed for These Medical Roles
Whether you’re running a small practice or supporting patients across multiple locations, HIPAA-compliant virtual support helps you stay focused on what matters most—care and connection. Our VAs integrate seamlessly into your existing systems and workflows.
- Private Practice Physicians
Offload day-to-day admin and free up time to focus on patients—not paperwork.
- Clinics & Group Practices
Support your in-house staff with virtual admin help that scales with demand and keeps operations smooth.
- Chiropractors, Dentists, and Therapists
Get help managing appointments, intake forms, follow-ups, and insurance coordination—without compromising privacy.
- Medical Billing Companies
Ensure accuracy, timeliness, and compliance with a VA who understands claims, coding, and payer communication.
- Telehealth Providers
Maintain a professional patient experience by delegating scheduling, reminders, and secure messaging.
- Health Coaches and Wellness Professionals
Handle sensitive client information with the privacy and professionalism your growing practice requires.
Why Choose Stealth Agents?
When it comes to healthcare administration, you need more than task support—you need a HIPAA-trained partner who understands the responsibility that comes with handling patient data accurately and securely.
Top-Tier Talent
Every assistant goes through a rigorous vetting process and is trained to handle real-world business tasks with speed and precision.
Fast, Personalized Onboarding
Get matched with a VA who understands your industry and workflow. We tailor our onboarding to your tools, preferences, and goals.
Flexible Plans That Scale With You
Whether you need a few hours a week or full-time support, our packages adapt as your business grows—no long-term commitments required.
Global & U.S.-Based Options
Choose from a wide talent pool with both offshore and U.S.-based assistants depending on your preference for timezone or language needs.
Data Privacy & Security First
We take confidentiality seriously. All VAs sign NDAs, and our systems are set up for secure, professional remote work.
Dedicated Account Management
You’re not alone. Our client success team checks in regularly to make sure your experience is smooth, effective, and continually optimized.
Hear it Straight from Our Client
Frequently Ask Question's
Are your VAs HIPAA-certified?
Yes. Every Stealth Agent assigned to healthcare-related tasks undergoes formal HIPAA compliance training and must pass a knowledge assessment before working with any client in the medical field. We ensure our VAs understand HIPAA privacy, security rules, and best practices—so you can delegate with confidence.
How do you ensure data security?
We take data protection seriously. All VAs work within encrypted, secure environments and are trained to use HIPAA-compliant communication tools. In addition, every assistant signs a strict confidentiality and non-disclosure agreement to ensure patient data is always handled with the highest level of care and legal compliance.
Can your VAs access EHR systems?
Absolutely. We match you with a VA who has prior experience using your EHR or practice management system—whether that’s Epic, Kareo, Practice Fusion, or another platform. During onboarding, we work closely with you to ensure smooth system access, workflow alignment, and compliance from day one.
Do I need to train them on HIPAA?
No additional HIPAA training is required on your end. All of our VAs are trained and certified in HIPAA compliance before being placed with clients. We take care of the legal and educational prep, so you can plug your assistant directly into your process with minimal ramp-up time.
Can I scale with more support later?
Yes! Many of our healthcare clients start with a single part-time VA and expand to full-time or multi-assistant teams as their practice grows. Our services are designed to be flexible, scalable, and tailored to fit your evolving needs—without the hassle of hiring in-house.
Create An Account & Hire Our HIPAA-Compliant Virtual Assistant
