EXECUTIVE ASSISTANTS
FOR MEDICAL BILLERS
Get a highly experienced executive assistant who understands medical billing workflows, insurance processes, and patient communication — all with dedicated support and AI-enhanced efficiency.
Why Choose Stealth Agents for Medical Billers?
Elite-Level Talent, Tailored to Your Needs:
✔ Healthcare & Billing Expertise – We match you with assistants experienced in medical billing, insurance coordination, and HIPAA compliance.
✔ Senior-Level Professionals – 10+ years of industry-relevant experience, guaranteed.
✔ Dedicated Account Manager – A single point of contact for fast, smooth communication.
✔ AI-Powered Efficiency – We integrate automation and cloud platforms to simplify routine tasks and reduce billing errors.
What Our Executive Assistants Can Handle
Billing & Claims Management
Your assistant will help you stay on top of the revenue cycle and reduce unpaid claims.
Insurance verification and eligibility checks
Pre-authorizations and prior approvals
Submitting claims accurately and promptly
Following up on unpaid or denied claims
Monitoring EOBs and reconciling billing reports
Working inside your billing software (Kareo, AdvancedMD, Athena, etc.)
Patient Communication & Admin Support
Smooth, professional communication with patients — without pulling you away from core billing tasks.
Answering and returning patient calls professionally
Appointment scheduling and rescheduling
Managing patient emails and inquiries
Sending reminders, intake forms, and documentation
Maintaining clear communication logs
Following up on missing patient data or signatures
Calendar, Inbox & Task Management
Organization that keeps your day flowing without a hitch.
Managing your email inbox (filtering, prioritizing, replying)
Keeping your calendar organized with minimal gaps and overlaps
Setting reminders for claim deadlines or insurance follow-ups
Coordinating meetings with practices or providers
Creating and updating to-do lists and progress trackers
Prioritizing tasks based on urgency and impact
Compliance & Process Optimization
Keep your business compliant and your systems efficient.
HIPAA-compliant document handling and storage
Organizing digital files for easy access
Creating and updating SOPs for recurring tasks
Maintaining logs of compliance-sensitive actions
Recommending tools or automations for repetitive processes
Regular reporting on task completion and metrics
Who We Serve in the Medical Billing World
We work with:
✔ Independent medical billers
✔ Small practice billing departments
✔ Revenue cycle management companies
✔ Clinic owners and solo practitioners
We adapt to your workflow — whether you’re managing 10 providers or 100.
How It Works
Tell Us What You Need
Schedule a quick discovery call to walk us through your systems, needs, and pain points. We’ll learn about the specific software you use, your billing volume, and the kind of support you’re looking for. This ensures we match you with someone who can hit the ground running from day one.
Meet Your Assistant
We match you with a seasoned professional skilled in medical billing and admin support. Each assistant has over 10 years of experience and has supported healthcare professionals, billers, and clinics just like yours. You’ll also be introduced to your dedicated account manager for seamless coordination.
Get to Work
We onboard in days — not weeks — and start taking tasks off your plate immediately. We provide a structured onboarding plan, daily check-ins (if needed), and ongoing reporting so you always know what’s getting done. Our assistants become an extension of your business — not just a temporary fix.
Platform Proficiency
Billing
Kareo, AdvancedMD, Athenahealth, DrChrono, Practice Fusion
Scheduling and Admin
Google Workspace, Microsoft 365, Calendly
Communication
Slack, Zoom, HIPAA-compliant email
Project Management
Trello, Asana, ClickUp
FAQ's
Are your assistants trained in medical billing software?
Yes. We match you with an assistant who has hands-on experience with the platforms you use, such as Kareo, AdvancedMD, Athenahealth, and others. If you’re using a unique or custom system, our assistants are quick learners and can be trained to operate effectively in your environment with minimal ramp-up time.
Can I scale hours up or down?
Absolutely — our flexible plans make it easy to adjust as your workload changes. Whether you’re onboarding new clients, experiencing seasonal demand, or need to pull back temporarily, we’ll adapt your plan accordingly with no penalties or long-term contracts.
Will my assistant be U.S.-based?
We offer both U.S.-based and international executive assistants to meet different preferences and compliance needs. If HIPAA regulations or time zone alignment are a priority for you, we’ll ensure the right fit based on your specific requirements.
How long does onboarding take?
Most clients are live within 3–5 business days after our discovery call. During that time, we match you with the right assistant, introduce your dedicated account manager, and prepare an onboarding checklist to ensure a smooth, fast start.
Create An Account & Hire Our Executive Assistants for Medical Billers
