May 26, 2021

Best and free project management software that you can have

Free project management for your business

A project management software is the best tool for managing the workflow and becoming more productive. It lets you track the completed task, time spent on a task and compare it to the long-run performance.

Now that working from home is the new norm, managing the challenges of virtual teams can be poofed. The good news you can improve the productivity of your team for free. It’s easy to find free project management software.

Best project management software

What are the options, you ask? Here is a list of all the best project management software that can bring your team on the same page without spending anything.


If you are looking for something simple yet intuitive, you need Trello. This project management software lets you organize projects using kanban boards. Under the free plan, you can create unlimited boards and add as many users as you want.

With Trello, you get to build an entire project workflow and have visibility at every stage. It all starts with creating a board from scratch. You may also choose from templates designed for different purposes such as design, sales, or marketing.  For each task, you can create as many lists as you like. You can also add the tasks as visual cards using labels, images, comments, due dates, attachments, and more.


  • Easy organization with tags, comments, and labeling
  • Drag and drop editing
  • Automated email notifications
  • Deadline alerts and notifications
  • Dark mode available


This popular project management tool is being used in 192 countries, and the users love its user-friendly interface. It lets you create boards for visualizing what stage your project is in. using reporting, it’s easy to keep track of the tasks.

The free plan of Asana lets you collaborate with up to 15 users. All assigned tasks show up in the “my tasks” section, where you can have a quick view and take care of the things you need to.

Asana can be used for personal projects, too, even if you are working alone. Over 100 integrations are available to let you use Asana


  • Track tasks and add followers
  • Comment on tasks
  • Automatic updates are sent to your email
  • Activity feed
  • Get notifications and reminders
  • Set goals, priorities, and deadlines


This free project management software is different. It allows you to choose from 8 different task views. There are 3 different page views (chat, doc, and embed). The dashboards are fully customizable. You will have up to 20 widgets that make it easier to highlight the most important projects.

Clickup, with its process management features, lets you streamline your projects and take the necessary steps from there. It also includes task dependencies and checklist templates. With task management features like the multi-task toolbar and favorite views, the users can organize tasks and make changes whenever the team adjusts to a new requirement. The collaboration and reporting are great as well.

The free plan comes with unlimited tasks, up to 100 MB of storage, and some other cool features that will allow you to stay on top of your projects.


  • Organize projects based on priority
  • Assign tasks to individuals/groups
  • Get goals for your team
  • 57 integrations available


It’s a project management app as well as a time tracker. It’s highly famous among freelancers who want to plan, prioritize, and keep track of the tasks when working on multiple projects.

This software that you divide work based on three categories: clients, projects, and tasks. You can assign a due date to each task, set priorities, and add descriptions.  You can view the tasks as kanban boards or lists.

Whenever you or your team is ready to work on a particular task, simply select it in the time tracker and hit the play button. As soon as you stop the time, Paymo adds the time to the timesheet. This makes time tracking so much easier. With Paymo, you can also set up invoices for online payments. In fact, you can create branded invoices directly inside the app.

The free plan of the app includes one user and unlimited projects, 3 invoices, and 1 GB storage. This free plan is best for an individual.


  • Online collaboration and file sharing
  • Automatic time tracking
  • Gantt charts
  • Task management
  • Plenty of project templates to choose from


You may call this free project management software a fully-featured baby. It lets you manage tasks with a calendar and some milestone tools for planning the entire schedule of the project. You may either organize tasks with a Kanban board or a standard to-do list. If there are some important dates, they can split between milestones.

Freedcamp gives you everything you need to get started on the project and to get the work done. It also has a widget board that gives you the flexibility on how to stay on top of the project’s info. To organize the layout of the dashboard, use the drag and drop widgets.

This software’s free plan includes unlimited users, tasks, projects, and storage.


  • Time tracking
  • Task management features
  • Gantt charts available
  • Shared team calendar
  • Integration with popular third-party apps available


It’s one of these project management tools that use agile and scrum methods to let you stay on top of the progress of your projects.

Yodiz gives you everything you need to plan the projects, sprints, and releases. In case you are wondering it’s similar to all other free project management apps claiming they are scrum, Yodiz holds true to its promise. It’s a scrum tool designed for scrum teams.

The built-in chat widget lets you communicate with your team. The software provides polished data graphs at the project and company levels. The well-designed dashboard lets you see the progress of each task in a single glance. Its scrumban board gives you a complete picture of the WIP and brings transparency.

The starter plan supports unlimited projects and 3 users. It’s all to believe all the amazing features all available for free.


  • Real-time activity feed updates
  • Product backlogs
  • Sprints
  • Instant notifications
  • Comprehensive reporting
  • Live group chat for collaboration


If you love Kanban boards, this free project management software is for your tasks, due dates, notes comments, and everything else set up like kanban boards.

It has many characteristics similar to Trello. The interface is amazing. The bright colors and graphic galore does not overwhelm the user at all. It’s not that great when it comes to features, but if you like something visual to keep track of your tasks, it works well.

The basic plan, which is for free, lets you have unlimited projects as well as project members. When it comes to integrations, the software only supports three third-party apps, which include Zapier, Harvest, and iCalendar.


  • Time tracking function
  • Supports third-party integrations
  • Customization options available
  • Automation
  • Custom dashboards

How to choose a project management software

After learning about these best and free project management software, you must be overwhelmed and wondering how to narrow down your options. Perhaps with these tips, you should be able to choose the best one:

Define our needs

The first step when it comes to finding the right software is to identify the problems faced by your teams. Common problems include lack of communication between teams/departments, too many meetings, disorganized projects, event workload distribution, missed deadlines, or more.

Once you have identified the project your team is facing, now you simply have to find project management software that addresses those problems effectively. Take the above list of tools, for instance. Remove the tool that does not solve your problem, and you would be left with a few options. Then, you can move to the next step.

Test out the software

When you can’t make a decision, the best way to go about it is to test the software. Since this list includes all free tools, it won’t be a problem to test them out.

The only problem is testing the software can be time-consuming. So, instead of making your entire team switch from one tool to another, let a few people test the software out.

Have your pilot team test the features of each software you narrowed down in step one. Along with testing the features, it’s important to test out the customer support as well. Request a 20-minute demo from the support team to see how they address your needs.

Get your team’s feedback

Now it’s time to ask your team how they felt using the given software. Make sure you take everyone’s feedback. These are some things you should ask:

  • Did the software make the workflow efficient?
  • What the best quality of the tool?
  • Was it easy to use?
  • What’s the thing that you liked the least?
  • How would you rate the tool?

The answers to these questions will let you narrow down your options, and you would be ready to choose a project management software tailored to your needs.

Once you have the right free project management software for your team, keeping track of tasks, managing productivity, and meeting deadlines won’t be a problem!

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