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TOP 1% APPOINTMENT SETTERS TALENT
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Appointment Setting Services
You know that time is your most valuable asset. Every moment you spend on tasks like appointment setting and follow-up calls takes away from the time you can spend growing your business. If you want to increase your sales with a setter, that’s where appointment setting services come in.
With an appointment setting service, you can delegate the entire process of scheduling appointments to a team of professionals who specialize in this task. This not only saves you time, but it also ensures that your appointments are set efficiently and effectively.
Appointment Setting Services
Outbound Appointment Setting
Inbound Appointment Setting
Abandoned Cart Calls
Customer Support & Service
Lead Generation
Client Qualification
Follow Up Calls
Survey & Market Research
Event Registration & Confirmation
Technical Support & Troubleshooting
Policy Renewals
Refund Processing
Sales & Order Taking
Customer Retention
Up-selling & Cross-Selling
New Member Welcome Calls
Membership Enrollments
Networking Event Coordination
Healthcare Appointments
Home Services Coordination
Claims Processing
Outbound Appointment Setting
Outbound Appointment Setting
Our Outbound Appointment Setting service is the tailored solution designed to elevate your business by efficiently expanding your client base.
Targeted Expansion: Our service zeroes in on your ideal demographic, ensuring that every appointment is not just a meeting, but a potential opportunity for growth and expansion within your specific market.
Focus on What Matters: By outsourcing the labor-intensive process of setting appointments, your team can concentrate their efforts on what they do best—closing deals and building lasting relationships.
Customized Strategies: Recognizing that no two businesses are the same, we tailor our appointment setting strategies to harmonize with your unique needs, preferences, and schedules. Whether you’re a small business owner juggling multiple hats, a busy professional maximizing time, or a corporate client with complex requirements, we adapt to suit you.
Transparent Reporting: Stay informed and make decisions based on data. Our real-time, detailed reporting system keeps you in the loop on the appointments we set, giving you insight into our performance and your return on investment.
Professional Representation: Our team is not just skilled in appointment setting; they’re also trained to represent your brand with the utmost professionalism. By understanding your business and its values, we secure appointments that align with your brand’s promise and reputation.
Focus on What Matters: By outsourcing the labor-intensive process of setting appointments, your team can concentrate their efforts on what they do best—closing deals and building lasting relationships.
Customized Strategies: Recognizing that no two businesses are the same, we tailor our appointment setting strategies to harmonize with your unique needs, preferences, and schedules. Whether you’re a small business owner juggling multiple hats, a busy professional maximizing time, or a corporate client with complex requirements, we adapt to suit you.
Transparent Reporting: Stay informed and make decisions based on data. Our real-time, detailed reporting system keeps you in the loop on the appointments we set, giving you insight into our performance and your return on investment.
Professional Representation: Our team is not just skilled in appointment setting; they’re also trained to represent your brand with the utmost professionalism. By understanding your business and its values, we secure appointments that align with your brand’s promise and reputation.
Inbound Appointment Setting
Inbound Appointment Setting
Unlike traditional cold calling, Inbound Appointment Setting capitalizes on the interest already shown by potential clients.
Responsive Engagement: We ensure that every inbound query is met with a prompt, professional response, capturing the interest of potential clients at its peak.
Qualification Processes: Not every inquiry will fit your ideal client profile. We meticulously screen and qualify each lead, ensuring your time is spent on the most promising appointments.
Seamless Integration: Our team works closely with yours to create a smooth transition from lead capture to appointment setting. We align with your calendars, preferences, and priorities, ensuring a seamless flow into your sales pipeline.
Brand Consistency: First impressions matter. Our professionals are trained to understand and embody your brand, ensuring that every interaction reinforces the positive image you’ve worked hard to build.
Abandoned Cart Calls
Abandoned Cart Calls
Our Abandoned Cart Calling service is all about reaching out and re-engaging those almost-customers. It’s a personal touch in an increasingly automated world.
Personalized Attention: Each call is a chance to provide a tailored customer service experience. It shows you care, and that alone can turn a skeptic into a loyal customer.
Insightful Feedback: Understanding why a cart was abandoned can provide invaluable insights into both your website’s usability and your product offerings. This feedback is gold for preventing future lost sales.
Increased Recovery Rates: A friendly, helpful call can be just the nudge that customers need to complete their purchases, significantly boosting your recovery rates.
Customer Support & Service
Customer Support & Servicem
Our Customer Support & Service isn’t just about answering calls; it’s about building relationships. It’s about turning every interaction into an opportunity to impress and make your customers feel valued and heard.
Round-the-Clock Availability: Because questions and concerns don’t keep office hours. We’re here 24/7, ready to assist whenever your customers need us.
Multichannel Support: Phone, email, live chat, or social media—however your customers prefer to reach out, we’re there, offering consistent and compassionate service across all channels.
Proactive Problem-Solving: We don’t just wait for issues to arise. Our approach includes monitoring for potential problems and addressing them before they affect your customers.
Feedback Loop: Every interaction is an opportunity for improvement. We collect and analyze customer feedback to help you refine your products, services, and overall customer experience.
Lead Generation
Lead Generation
In today’s rapidly changing business world, staying ahead of the competition means getting to your potential customers first, and that’s where our Lead Generation service steps in.
Why Our Lead Generation Service Will Be Your Growth Catalyst:
Targeted Strategies: We do more than just cast a wide net; our strategies are laser-focused. We identify and engage with your ideal prospects, making every lead a quality lead.
Enhanced Outreach: Our tools and techniques ensure your message breaks through the noise, reaching business owners directly in their inboxes, social platforms, and beyond.
Data-Driven Insights: With analytics at the heart of what we do, we continuously refine our approach based on real-time feedback and data insights, driving better results with each campaign.
Personalized Approach: We understand that every business is unique. That’s why we tailor our lead generation efforts to align with your brand voice and objectives, ensuring consistency and authenticity.
Continuous Support: Our team is your team. From planning to execution, we are with you every step of the way, offering insights, adjustments, and encouragement to optimize your outcomes.
Client Qualification
Client Qualification
Navigating through the sea of potential clients can feel a bit like searching for treasure without a map, right? That’s precisely where our Client Qualification service comes in, acting as your very own compass in the vast business ocean.
What Sets Our Client Qualification Process Apart:
Deep Dives into Client Needs: We go beyond superficial assessments, looking deeply into what potential clients truly need and how your services can meet those needs perfectly.
Fit and Compatibility Analysis: Like finding the perfect puzzle piece, we ensure that there’s a seamless fit between what you offer and what your clients seek.
Efficiency and Time Savings: Why waste time on leads that don’t convert? We help you focus on those prospects who are most likely to become long-term partners.
Customized Client Profiles: Every business is unique, and so are your ideal clients. We create tailored profiles that help you visualize and understand your target customers better.
Ongoing Support and Refinement: Our job isn’t done once we’ve identified your ideal clients. We provide continuous support, refining the process as your business grows and evolves.
Follow Up Calls
Lead Generation
Think of Follow Up Calls as your personal reminder to your customers that, “Hey, we’re still here, and we genuinely care about your experience.” It’s about extending that conversation, showing appreciation for their business, and making sure they’re completely satisfied.
Why Follow Up Calls Make All the Difference:
Strengthen Customer Relationships: These calls remind your customers that they’re more than just a transaction; they’re a valued part of your business family.
Increased Customer Retention: A simple call can turn a one-time buyer into a loyal customer. It’s about making them feel recognized and valued.
Opportunity for Additional Sales: Follow up calls aren’t just about saying “thanks!” They’re also a chance to introduce new products or services that might interest your customers.
Immediate Feedback: Get real-time insights into your customers’ satisfaction and address any concerns before they escalate or deter future business.
Survey & Market Research
Survey & Market Research
Our Survey & Market Research service is like a crystal ball, giving you the insights you need to make informed decisions that catapult your business into the future. It’s not just about asking questions; it’s about asking the right questions in a way that engages and gets to the heart of what’s truly important.
Why You’ll Love Our Survey & Market Research Approach:
Customized Surveys: Say goodbye to one-size-fits-all! Our surveys are tailor-made to fit your unique business needs and objectives, ensuring you get actionable insights that matter.
Engagement Maximization: We know how to get responses. Our engaging and intuitive survey designs encourage participation, giving you a higher response rate and richer data.
Advanced Analytics: With our cutting-edge analytics, we go beyond the surface, providing you with deep insights into market trends, customer satisfaction, and potential new opportunities.
Competitive Analysis: Wonder how you stack up against the competition? We’ll give you the scoop, offering a detailed analysis that helps you understand your position in the marketplace.
Actionable Recommendations: We don’t just drop data on your lap and run. We provide clear, actionable recommendations based on the research findings, helping you make strategic decisions with confidence.
Event Registration & Confirmation
Event Registration & Confirmation
Imagine elevating your events to a level where every attendee feels like a VIP, right from the get-go. That’s the magic we bring to the table.
Why Our Event Registration & Confirmation Services Shine:
Personalized Approach: We treat every registration as an opportunity to impress, customizing communications to make each attendee feel special.
Efficiency and Accuracy: Our system is designed to streamline the registration process, ensuring accurate attendee data and reducing the chance for errors.
Engagement from the Start: From the first touchpoint, we’re setting the stage for an engaging event experience, ensuring attendees are excited and informed.
Reliable Confirmation System: Nobody likes uncertainty. Our reliable confirmation system ensures
Technical Support & Troubleshooting
Technical Support & Troubleshooting
In the high-stakes world of IT companies, technical issues aren’t just inconveniences; they’re potential obstacles to innovation, customer satisfaction, and ultimately, your bottom line. That’s exactly why our Technical Support & Troubleshooting service for IT companies isn’t just a service—it’s a partnership.
What Makes Our Service a Must-Have for IT Companies:
Industry-Specific Expertise: Our team isn’t just versed in general tech issues; we specialize in challenges unique to the IT industry, from server downtimes to complex network security concerns.
24/7 Support: Because we know the world of technology never sleeps, our experts are available round-the-clock, ensuring that help is always just a phone call (or click) away, no matter the hour.
Scalable Solutions: Whether you’re a startup or a seasoned enterprise, our support scales to meet your needs, providing personalized service that grows with your company.
Proactive Monitoring: We don’t just wait for issues to arise; our proactive monitoring identifies potential problems before they can impact your operations, preserving your company’s momentum.
Strategic Consulting: Beyond immediate troubleshooting, we offer insights and strategic consultation to optimize your tech operations, driving efficiency and innovation.
Policy Renewals
Policy Renewals
Our Policy Renewals service is the ace up your sleeve to make sure this process is as smooth as a hot knife through butter.
Why Our Policy Renewals Service Stands Out:
Personalized Communication: We’re all about making your customers feel like the VIPs they are, crafting communication that shows you know them and care about their needs.
Timely Reminders: Life gets busy, but with our timely reminders, your customers won’t miss a beat when it comes to renewing their policies.
Seamless Process: From start to finish, we make the renewal process hassle-free, ensuring your customers’ experience is nothing short of brilliant.
Opportunity for Upgrades: It’s the perfect moment to introduce your customers to new offers or policy upgrades, adding more value to their experience with you.
Refund Processing
Refund Processing
Ah, refunds – nobody’s favorite topic, right? But in the whirlwind world of business, they’re sometimes necessary. That’s where our Refund Processing service comes into play, making the unavoidably unpleasant a little bit more palatable.
Why Choosing Our Refund Processing Service Is a No-Brainer:
Efficiency at Its Best: We’re all about making the refund process speedy and straightforward. Time is money, after all, and we’re here to save you both!
Personalized Attention: Each refund request is unique, and we treat it as such, providing personalized support to ensure every case is handled with care and precision.
Transparent Procedures: We keep you informed every step of the way, with clear, up-to-date communication, so you’re never left wondering about the status of a refund.
Customer Satisfaction Focus: We understand the importance of maintaining positive relationships with your customers. Our courteous and sympathetic handling helps preserve and even boost customer loyalty, turning potentially negative experiences into positive ones.
Compliance and Security: In today’s digital age, the security of financial transactions is paramount. Our service adheres to the highest standards of data protection and compliance, giving you and your customers peace of mind.
Sales & Order Taking
Sales & Order Taking
Our Sales & Order Taking services are all about making every interaction with your customers a smooth, enjoyable experience — not just for them, but for you too!
Why You’ll Love Our Sales & Order Taking Services:
Round-the-Clock Availability: Whether your customers are early birds or night owls, we’ve got you covered. Our team is here 24/7, ready to swing into action whenever your customers decide it’s shopping o’clock.
Expert Product Knowledge: Our reps aren’t just friendly voices on the phone; they’re your product gurus, equipped with all the info to help your customers make informed choices.
Seamless Integration: Our system integrates smoothly with yours, ensuring that orders are accurately captured and processed without a hitch. Say goodbye to missed opportunities and hello to seamless sales.
Upselling & Cross-Selling: Not to brag, but we’re pretty good at this. We see every call as an opportunity to enhance your customers’ experience by introducing them to products or services they’ll love.
Personalized Touch: We understand that nothing beats a personal touch. That’s why our interactions are tailored, making your customers feel truly understood and valued.
Customer Retention
Customer Retention
Keeping your customers happy and engaged isn’t just good business; it’s the lifeline of any thriving company. That’s where our Customer Retention services come into play, serving as your secret weapon to not just keep the customers you have but turn them into passionate advocates for your brand. Picture this: customers so happy with your service, they can’t help but spread the word.
Here’s a sneak peek at why our Customer Retention strategies are a game-changer:
Tailored Engagement Strategies: We understand that no two customers are the same. That’s why we create personalized engagement plans that resonate with your audience, boosting loyalty and satisfaction.
Feedback Loops: Your customers have invaluable insights, and we help you tap into them. Our structured feedback processes ensure you know exactly what your customers love and where you can improve, turning insights into action.
Reward & Recognition Programs: Everyone loves feeling appreciated, and your customers are no exception. Our reward and recognition programs are designed to celebrate your customers, keeping them engaged and excited about your offerings.
Proactive Support: Why wait for customers to come to you with problems? Our proactive support strategies identify potential issues before they become problems, keeping your customers happy and your services uninterrupted.
Community Building: Your customers are more than just transactions; they’re part of your brand’s community. We help you build and nurture this community, fostering a sense of belonging that keeps customers coming back for more.
Up-selling & Cross-Selling
Up-selling & Cross-Selling
It’s not just about making more sales; it’s about genuinely enhancing your customers’ experiences by offering them value they didn’t even know they needed
Why Our Up-selling & Cross-Selling Services Sparkle:
Intelligent Recommendations: We’re like the friend who knows what you’ll love before you do. Our suggestions are always on point, making sure your customers end up with products or services that truly fit their needs.
Seamless Experience: It’s all smooth talking here. Our up-selling and cross-selling tactics are integrated so naturally into conversations that your customers will feel thankful for the suggestions.
Personalized Offers: We get personal, in a good way. By understanding your customers’ history and preferences, we tailor our recommendations to ensure they feel individually catered to.
Boosted Customer Satisfaction: At the end of the day, it’s all about making your customers happier with their purchases. And happy customers? Well, they’re repeat customers.
New Member Welcome Calls
New Member Welcome Calls
You know what’s exciting? Welcoming new members to your family – yeah, your business family! That’s exactly what our New Member Welcome Calls service is all about. Think of it as rolling out the red carpet and showing your new customers just how much they mean to you from day one. It’s the kind of warm welcome that sets the tone for a beautiful relationship ahead.
Why Our Welcome Calls Will Set You Apart:
Personal Touch: There’s nothing quite like a personal call to make someone feel special. Our friendly team makes sure every new member feels like a VIP, creating that all-important first impression that lasts.
Information Sharing: Got perks, tips, or important info your new members should know about? This is your chance to share it directly, ensuring they get the most out of your service or product right from the start.
Feedback Opportunities: Early feedback is gold, and our welcome calls open the door for this valuable exchange, helping you tweak and improve your offerings based on real user experiences.
Engagement Boost: These calls aren’t just about saying hello; they’re about engaging your new members in a way that sparks excitement and anticipation for what’s to come. It’s more than a welcome; it’s an invitation to be part of something great.
Long-Term Loyalty: Starting off on the right foot means a lot. These initial positive experiences are stepping stones to building long-term relationships with your customers, turning newcomers into loyal fans.
Membership Enrollments
Membership Enrollments
Imagine turning every customer interaction into a golden opportunity to build your tribe. That’s exactly what our Membership Enrollments service is all about.
What Makes Our Membership Enrollments Service Shine:
Effortless Sign-Ups: We make joining your membership program as easy as pie. A few simple steps and your customers are in, ready to enjoy the benefits.
Tailored Benefits: Speaking of benefits, we help you structure your membership program to offer irresistible perks that truly resonate with your audience. It’s all about adding exceptional value to their experience.
Personalized Experience: From the moment they sign up, your members are treated to a personalized experience that makes them feel valued and recognized. It’s the kind of VIP treatment that turns first-timers into lifelong fans.
Increased Engagement: With special offers, exclusive content, and members-only events, we keep the engagement levels high. Your membership program becomes something your customers look forward to being part of.
Boosted Brand Loyalty: At the heart of our Membership Enrollments service is a strategy to not only attract new members but to nurture them into brand ambassadors who spread the word about how awesome you are.
Networking Event Coordination
Networking Event Coordination
Imagine turning every customer interaction into a golden opportunity to build your tribe. That’s exactly what our Membership Enrollments service is all about.
What Makes Our Membership Enrollments Service Shine:
Effortless Sign-Ups: We make joining your membership program as easy as pie. A few simple steps and your customers are in, ready to enjoy the benefits.
Tailored Benefits: Speaking of benefits, we help you structure your membership program to offer irresistible perks that truly resonate with your audience. It’s all about adding exceptional value to their experience.
Personalized Experience: From the moment they sign up, your members are treated to a personalized experience that makes them feel valued and recognized. It’s the kind of VIP treatment that turns first-timers into lifelong fans.
Increased Engagement: With special offers, exclusive content, and members-only events, we keep the engagement levels high. Your membership program becomes something your customers look forward to being part of.
Boosted Brand Loyalty: At the heart of our Membership Enrollments service is a strategy to not only attract new members but to nurture them into brand ambassadors who spread the word about how awesome you are.
Healthcare Appointments
Healthcare Appointments
Now, if you think making a dentist appointment feels like pulling teeth, you haven’t tried our Healthcare Appointments service yet! We’re here to turn what’s often seen as a chore into the simplest item on your to-do list.
Why You’ll Love Our Healthcare Appointments Service:
Effortless Scheduling: Say goodbye to waiting on hold forever. We’ve streamlined the process, making it quick and painless to book your next healthcare visit.
Friendly Reminders: Life gets hectic, but we won’t let you forget your health priorities. Our gentle reminders ensure you’re prepped and ready for your appointments without the last-minute rush.
Personalized Care Coordination: Whether it’s finding the best specialist or managing multiple appointments, we’re like your personal health concierge, handling the details so you can focus on feeling your best.
Flexible Rescheduling: Plans change, and so can your appointments. We make it simple to adjust your schedule without the stress, keeping your healthcare needs in sync with your life.
Increased Access to Care: Our mission is to make healthcare more accessible. By simplifying the appointment process, we’re opening doors to better health for everyone, one appointment at a time.
Home Services Coordination
Home Services Coordination
Ever felt like managing home maintenance tasks is a second full-time job? Take a deep breath because our Home Services Coordination is here to make your life easier. Think of us as your home’s personal assistant, ready to tackle everything from the routine to the unexpected.
Why You’re Going to Love Our Home Services Coordination:
Hassle-Free Maintenance: Forget about juggling multiple service providers. We coordinate everything for you, from the annual AC tune-up to the emergency plumbing fix.
Trusted Professionals: We’ve done the homework to connect you with top-tier professionals. No more guesswork or crossed fingers when hiring someone to work on your home.
Time-Saving Convenience: Time is your most precious resource. Our service gives it back to you by handling the coordination and scheduling of all your home service needs.
Personalized Solutions: Your home is unique, and so are its needs. We provide personalized solutions that fit both your home and lifestyle, ensuring you receive the best care possible.
Peace of Mind: Above all, we offer peace of mind. Knowing that your home maintenance is in expert hands lets you focus on enjoying your home, not stressing over it.
Claims Processing
Claims Processing
Claims processing. It often feels like a maze, right? Well, we’ve taken that maze and turned it into a straight line. Our Claims Processing service is like having a GPS for your claims – it gets you where you need to go, hassle-free.
Why Our Claims Processing Service is a Game Changer:
Quick Turnaround: Say goodbye to the endless waiting game. We pride ourselves on swift, efficient processing, getting you from claim to resolution faster than you thought possible.
Transparent Communication: You’re never in the dark with us. We provide regular updates, so you always know the status of your claim. It’s like having a constant companion guiding you through the process.
Personalized Support: Our team is on your side, ready to offer personalized support tailored to your specific situation. It’s the kind of VIP treatment that turns a process into a pleasant experience.
Streamlined Submission: With our easy-to-use platform, submitting a claim is as simple as clicking a button. We’ve removed the complexity, making it straightforward for everyone.
Peace of Mind: Ultimately, what we offer is not just a service but peace of mind. Knowing your claims are handled expertly lets you focus on what truly matters.
Serving Over 2,000+ Happy Clients!
Based on 74 reviews
Top of the line company. Anyone looking for a Virtual Assistant should definitely work with Stealth Agents. Great communication and great work. 10/10 highly recommend.
I had a wonderful experience working with Stealth Agents! I hired them to help with some operational task management and they performed wonderfully. They placed me with a very determined and hardworking assistant who took the time to understand the job in front of her and she worked diligently throughout her time with me. I will certainly recommend Stealth Agents and will continue to use them as the needs arise!
I have been working with Thea and Wilchel at Stealth Agents for a while now and I am very pleased with the quality of their work. Always responsive and professional. I hope we will have a long and productive relationship.
GREAT and friendly service. I felt really cared for and work was promptly done in a professional manner. Chelle Zdguzman is a rockstar with excellent communication and she does great social media story editing and creation. I feel confident she can do anything she's tasked with and do well. She shows quick learning, adaptability, creativity, and timeliness 100%. Thank you so much!! 💖
Hiring a virtual assistant through Stealth Agents was definitely one of the best business decisions I made in 2023. I have had my VA on for approximately 4 months now and I know for sure this is a long term hire. He checks in with me daily at the start time and gets to work on the tasks I have assigned. It is fantastic to have someone this talented handling my social media and CRM all at a very reasonable rate. Always ready to handle a new challenge when I bring up a new task and always willing to learn. I am still learning myself how to utilize my VA and which tasks I can turn over to him but so far i’ve definitely been impressed with the quality of work and plan to keep him on a long time.
I am excited about the working relationship my company and my Stealth VA is developing. Stealth has brought tools and personnel to the conference table for improved processes as well as skills to perform a growing number of tasks. I am looking forward to a continuous prosperous working relationship.
Cindy Claire has been easy to work with and very knowledgeable. I appreciate the fact that she is able to give great advice that will help promote my items and bring in sales. She is the best person to work with Hands down!!
On their first attempt Stealth Agent matched me with the perfect person. I was so happy with my VA and cannot wait to hire more. This is the first service I've worked with that has ever done this. As someone who has hired VAs before, most of the time is spent on vetting them. And this saved me a ton of time and effort.But, my only issues are concerns around how the VAs are treated. I want more control over my VA getting paid more and having more freedom with their time. I don't particularly appreciate how they track my VA.
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Appointment Setting Clients
Hire Top 1% Appointment Setters
According to Zipppia’s appointment setter statistics
54% of all appointments made online are by appointment setters!
As a top virtual assistant company, Stealth Agents only hires the best of the best. Our rigorous selection process ensures that we hire just 1 out of 140 applicants.
We have handpicked and trained the top 1% of agents to provide you with the best appointment setting services. Our agents are experienced, professional and ready to take on the task of scheduling appointments for your business.
But why should you choose our appointment setters over others? We hire only the top 1% experienced appointment setters in the industry. This enables them to effectively communicate with your potential clients and set up appointments that have a high chance of converting into sales.
- Patient Scheduling – We can handle all aspects of scheduling patient appointments, from booking initial appointments to regular follow-ups and rescheduling as needed.
- Insurance Verification – We understand the importance of verifying insurance coverage before appointments to avoid any billing issues later on. Our team will work with patients to ensure all necessary information is collected and verified.
- Appointment Reminders – To minimize no-shows and last-minute cancellations, we can send out appointment reminders via phone, email, or text message to patients.
- Referral Coordination – For specialist appointments or referrals from other healthcare providers, we can handle the coordination and scheduling on behalf of the patient.
- Appointment Tracking – We keep track of all upcoming appointments and provide regular updates to both the healthcare provider and the patient to ensure everyone is on the same page.
- Appointment Rescheduling – Our team can handle all rescheduling requests from patients, making sure they are accommodated as efficiently as possible.
- Follow-up Scheduling – We can also assist in scheduling follow-up appointments for patients after procedures or treatments, ensuring continuity of care.
- Cancellations and Waitlist Management – We can manage last-minute cancellations and waiting lists for appointments, ensuring that any open slots are filled in a timely manner.
- Appointment Confirmations – To avoid confusion or missed appointments, we can send out appointment confirmations to patients, including all necessary details such as time, location, and any required paperwork.
- Customized Appointment Setting Solutions – We understand that every healthcare provider may have different needs and preferences when it comes to appointment setting. That’s why we offer customized solutions to meet the specific requirements of each client.
We offer various services that cater to the needs of law firms, attorneys, and other legal professionals. Our goal is to help streamline your appointment scheduling process so that you can focus on providing high-quality legal services to your clients.
Here are some of the services we can offer for legal appointment setting:
- Scheduling Appointments: We can schedule appointments for your firm based on your availability and preferences. Our team is well-equipped to handle a large volume of calls and emails, ensuring that each appointment is booked accurately.
- Confirmation Calls: We understand that missed appointments or no-shows can be a major inconvenience for legal professionals. To avoid this, we can make confirmation calls to your clients to remind them of their upcoming appointment.
- Rescheduling Appointments: In case a client needs to reschedule their appointment, we can handle the process smoothly and efficiently. Our team will work closely with you to find a new suitable time slot for the client and update all necessary parties.
Our goal is to provide top-notch services that will not only save time but also increase patient satisfaction and retention rates.
Here are some of the services we can offer for dental practice appointment setting:
- Scheduling Appointments: Our team of skilled virtual assistants can efficiently schedule appointments for your dental practice. We understand the importance of maintaining a balance between new and existing patients, while also ensuring that appointments are spaced out appropriately.
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- Appointment Reminders: We can send timely reminders to your patients via phone call, text message or email to ensure they don’t miss their appointment. This will not only reduce no-shows but also improve patient satisfaction.
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- Patient Follow-Ups: Our team can handle follow-up calls to patients after their appointments to gather feedback, address any concerns and schedule future appointments. This will help in building a strong relationship with your patients and improving overall patient experience.
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- Appointment Rescheduling: In case of any last-minute changes or cancellations, we can handle the task of rescheduling appointments to avoid any inconvenience for both your dental practice and patients.
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- Virtual Receptionist Services: Our virtual assistants can act as a receptionist, handling incoming calls from patients and scheduling appointments on your behalf. This will ensure that all calls are answered promptly, even during busy periods.
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- Patient Database Management: We can help in maintaining an updated and organized patient database, making it easier to schedule appointments and send reminders. This will also enable you to track patient history and preferences for a personalized experience.
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- Appointment Confirmation: We can confirm appointments with patients a day before their scheduled visit, ensuring that they have all the necessary information and reducing any last-minute confusion.
- 24/7 Availability: Our team is available 24/7, allowing patients to schedule appointments at their convenience. This will also ensure that no appointments are missed due to after-hours or weekend requests.
As a virtual assistant company, we understand the importance of efficient and effective appointment setting. This is especially vital in the HVAC industry, where scheduling and keeping appointments can have a direct impact on customer satisfaction.
Our team of highly trained virtual assistants are well-versed in HVAC appointment setting and can offer a range of services to assist you in managing your appointments. Some of the services we offer specifically for HVAC appointment setting include:
- Scheduling initial consultations: Our virtual assistants can handle the entire process of scheduling initial consultations with potential clients. This includes finding a convenient time, confirming the appointment, and sending reminders to both parties.
- Managing follow-up appointments: We understand that follow-up appointments are crucial in the HVAC industry, whether it’s for maintenance or repairs. Our virtual assistants can ensure that follow-up appointments are scheduled promptly and efficiently.
- Handling rescheduling and cancellations: We know that unexpected situations can arise, leading to the need for rescheduling or cancellation of appointments. Our team can handle these changes professionally and communicate them to all parties involved.
- Sending appointment reminders: Our virtual assistants can send timely reminders to both you and your clients, ensuring that appointments are not missed or forgotten. This helps in reducing no-shows and keeping your schedule on track.
- Coordinating with technicians: Our team can also coordinate with your HVAC technicians to ensure that appointments are scheduled based on their availability. This eliminates the chances of double booking or scheduling conflicts.
Here is a list of potential services that we can offer for insurance appointment setting:
- Qualifying leads and determining if they are a good fit for your insurance company
- Setting up appointments between potential clients and your agents
- Following up with leads to ensure that they attend their scheduled appointments
- Updating client information in your CRM
- Providing personalized email and phone communication with potential clients
- Managing and scheduling follow-up appointments for clients who are not ready to commit immediately
- Working closely with insurance agents to understand their specific needs and preferences when setting appointments
- Conducting market research to identify and target potential clients in your desired demographic
- Creating comprehensive reports on appointment setting progress and success rates.
Let your real estate appointment setter help you close, sell or buy more houses.
- Scheduling Showings and Open Houses: Our virtual assistants can help you schedule showings and open houses with potential buyers. We understand that your time is valuable, so let us handle the logistics while you focus on selling properties.
- Appointment Reminders: No more missed appointments or double bookings! Our virtual assistants will send reminders to both you and your clients, ensuring that all scheduled appointments are kept.
- Lead Follow-up: Our team can take care of following up with leads and scheduling initial consultations for potential buyers. This will help you stay on top of new leads and convert them into loyal clients.
- Client Database Management: We understand the importance of maintaining a clean and organized client database. Our virtual assistants can assist with updating and managing your client information, making it easier for you to stay in touch.
- Prospecting Support: Let our team handle the time-consuming task of prospecting for new clients. We can help you identify potential leads and schedule appointments to discuss their real estate needs.
- Multiple Listing Service (MLS) Updates: Keeping up with MLS updates can be a daunting task for busy real estate agents. Our virtual assistants can provide timely and accurate updates to your listings, ensuring that potential buyers have the most up-to-date information.
- Social Media Management: In today’s digital age, having a strong social media presence is crucial for real estate agents. Our team can assist with managing your social media accounts and scheduling posts to promote your listings and services.
- Email Management: Our virtual assistants can help you stay on top of your inbox, responding to emails and scheduling appointments as needed. This will allow you to focus on more important tasks and provide better customer service to potential clients.
- 24/7 Availability: With our virtual assistant services, you can have peace of mind knowing that there is always someone available to handle your appointment scheduling needs. Whether it’s early morning or late at night, our team is dedicated to providing prompt and reliable service.
- Customized Services: At our virtual assistant company, we understand that every real estate business is unique. That’s why we offer customized services based on your specific needs and preferences. Let us know what you require, and we will tailor our services to suit your business.
For eCommerce businesses, appointment setting becomes even more important as it directly impacts sales and revenue. With our expertise in this area, we offer a range of services specifically tailored to meet the needs of eCommerce companies. Some of these services include:
- Lead Generation: We help identify potential customers for your eCommerce business through various tactics such as market research, targeted advertising, and data mining.
- Email Marketing: We can also assist with email marketing campaigns, sending out personalized and targeted emails to potential customers to generate interest in your eCommerce business and schedule appointments.
- Follow-Up Calls: We understand the importance of following up with potential leads. Our team can make follow-up calls to remind prospects of scheduled appointments, answer any questions they may have, and further nurture the relationship.
- Appointment Scheduling: Our team can efficiently manage your appointment scheduling process, ensuring that all appointments are set up in a timely manner and with all the necessary information provided to both parties.
- CRM Management: We can also assist with managing your customer relationship management (CRM) system, ensuring that all leads and appointments are properly tracked and followed up on.
Let us help you with your IT appointment setting so that you can grow your client base.
- Following up with leads to confirm appointments and gather necessary information
- Providing detailed reports of all scheduled appointments, including client information and meeting details
- Handling rescheduling requests or cancellations when needed
- Conducting demographic research to identify new potential clients in the IT services industry
- Maintaining a database of contacts and updating information as needed
- Providing email and phone support for any inquiries or concerns regarding appointments
- Coordinating with sales representatives to ensure smooth handoff of leads and appointment details
- Utilizing CRM software to efficiently manage all aspects of the scheduling process
- Implementing personalized strategies to effectively reach potential clients
- Lead Generation: We can help you find potential clients in the construction industry through targeted marketing strategies and outreach efforts.
- Email Marketing: We can design and send compelling emails to targeted lists of potential clients, promoting your construction company and its services.
- Social Media Management: We can create and manage social media accounts for your construction business, engaging with potential clients and promoting your services.
- Follow-Up Services: Our team can follow up with potential clients who have shown interest in your construction services, ensuring that no potential lead falls through the cracks.
- Appointment Scheduling: We can handle all aspects of appointment scheduling, from finding convenient times for both parties to confirming appointments and sending reminders.
- CRM Management: Our team can use customer relationship management software to keep track of all appointments and interactions with potential clients, ensuring efficient communication and follow-up.
Below is a list of services that we can provide specifically for coaching appointment setting:
- Scheduling Appointments: Our virtual assistants can handle all aspects of scheduling appointments for your coaching sessions. They will liaise with clients to find a suitable time and date, send out meeting invitations, and keep you updated on your schedule.
- Appointment Reminders: We understand that life gets busy, and sometimes appointments slip our minds. That’s where we come in – our team can send out timely reminders to your clients to ensure they never miss a session with you.
- Calendar Management: Our virtual assistants can take over the management of your calendar, making sure it is always up-to-date and accurate. This includes scheduling breaks between sessions, setting up recurring appointments, and blocking off time for personal or administrative tasks.
- Lead Generation: Our team can assist with lead generation for your coaching business by reaching out to potential clients and setting up appointments for you. This will help expand your client base and free up more time for you to focus on coaching.
- Client Follow-Ups: We understand the importance of maintaining a good relationship with clients. That’s why our virtual assistants can follow up with your clients after appointments, ensuring they are satisfied with your services and addressing any concerns they may have.
- Handling Cancellations and Rescheduling: Life happens, and sometimes clients need to cancel or reschedule appointments. Our virtual assistants can handle these situations, finding a suitable alternative time for both parties and keeping you in the loop.
- Managing Virtual Appointments: With the rise of virtual coaching sessions, our team can take care of all the arrangements for your online meetings. This includes setting up video conferencing platforms and sending out meeting links to clients.
Remove The Stress
Let our team handle the calls for you so that you can focus on closing more sales for your business! Let our experts help you scale.
Increase Sales With Appointment Setters
We’ve helped companies like Horizon Pacific Staffing close 8.3X more business using our appointment setters. See why companies choose Stealth Agents to help them close more!
Spend More Time Closing Than Prospecting
Most businesses spend 80% of their time prospecting and only 20% of their time closing! Imagine if you can spend 100% of the time just closing more clients than finding new prospects!
Remove The Stress
Let our team handle the calls for you so that you can focus on closing more sales for your business! Let our experts help you scale.
Increase Sales With Appointment Setters
We’ve helped companies like Horizon Pacific Staffing close 8.3X more business using our appointment setters. See why companies choose Stealth Agents to help them close more!
Spend More Time Closing Than Prospecting
Most businesses spend 80% of their time prospecting and only 20% of their time closing! Imagine if you can spend 100% of the time just closing more clients than finding new prospects!
Why Clients
Love Our Appointment Setters
Real time stats
See the number of calls both inbound and outbound in real time by the minute! See your numbers any time!
Amazingly responsive
Your team will be extremely responsive with any requests that you will make with adjustments in real time.
Top 1% Vetted Agents
We ensure that you’re getting the top English speaking appointment setters that can converse with Americans!
Campaign Manager
You will also receive a campaign manager free of charge to ensure agent’s performance and KPIs are met.
Optimized Sales
With our performance improvement plan (PIP), the goal is to continually improve and optimize performance!
Reach Your Sales Goals
Let us help you reach your sales goals and scale your operation with our appointment setters today!
Love Our Appointment Setters
1 - Excellent Communication Skills
Our appointment setters have excellent communication skills. This includes both verbal and written communication, as they will be interacting with potential clients over the phone, email, or through other means. A great appointment setter should be able to communicate clearly and effectively to convey the value of the product or service being offered.
2 - Strong Organizational Skills
Our Appointment setters have to manage a lot of information, from client details to scheduling appointments. This requires strong organizational skills to ensure that all information is properly logged and easily accessible when needed. A well-organized appointment setter can handle a high volume of calls and appointments without getting overwhelmed.
3 - Good Listening Skills
Our appointment setter are also good listeners. By actively listening to potential clients, they can understand their needs and tailor the conversation accordingly. This helps build rapport and increases the chances of securing an appointment.
4 - Ability to Handle Rejection
Not every call will result in a scheduled appointment. It’s important for an appointment setter to have a thick skin and not take rejection personally. Instead, they should use it as an opportunity to learn and improve their approach for future calls.
5 - Persistence and Resilience
Appointment setting can be a challenging task, and not every call will go smoothly. A great appointment setter needs to have persistence and resilience to handle setbacks and keep pushing forward. They understand that each rejection brings them one step closer to a successful appointment.
6 - Friendly and Positive Attitude
A friendly and positive attitude can go a long way in appointment setting. Potential clients are more likely to schedule an appointment with someone who is enthusiastic and positive about the product or service being offered. It also helps build a good first impression, making it easier to establish rapport and secure appointments.
2 - Strong Organizational Skills
Our Appointment setters have to manage a lot of information, from client details to scheduling appointments. This requires strong organizational skills to ensure that all information is properly logged and easily accessible when needed. A well-organized appointment setter can handle a high volume of calls and appointments without getting overwhelmed.
3 - Good Listening Skills
Our appointment setter are also good listeners. By actively listening to potential clients, they can understand their needs and tailor the conversation accordingly. This helps build rapport and increases the chances of securing an appointment.
4 - Ability to Handle Rejection
Not every call will result in a scheduled appointment. It’s important for an appointment setter to have a thick skin and not take rejection personally. Instead, they should use it as an opportunity to learn and improve their approach for future calls.
5 - Persistence and Resilience
Appointment setting can be a challenging task, and not every call will go smoothly. A great appointment setter needs to have persistence and resilience to handle setbacks and keep pushing forward. They understand that each rejection brings them one step closer to a successful appointment.
Would You Like to See
Love Our Appointment Setters
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Stealth Agents
Virtual Assistant
$
400
Per Week
Data Entry | SMM | Research | Admin | Outreach | Customer Support | General VA Work | Appointment Setting | Inbound/Outbound | AI Tools
Data Entry | SMM | Research | Admin | Outreach | Customer Support | General VA Work | Appointment Setting | Inbound/Outbound | AI Tools
-
$10 Per Hour
-
40 Hours Per week
-
Daily Reports
-
Unlimited Work
-
Dedicated Campaign Manager
-
Top 1% Virtual Assistants
-
Use AI Tools & Software
Stealth EA
Operations Assistant
$
600
Per Week
Manage Your Business | Projects | Employees | Finances | CRM | Create SOPs | Systems & Processes | Execute New Strategies | High Level Skills
Manage Your Business | Projects | Employees | Finances | CRM | Create SOPs | Systems & Processes | Execute New Strategies | High Level Skills
-
$15 Per Hour
-
40 Hours Per Week
-
Daily Reports
-
Unlimited Work
-
Dedicated Campaign Manager
-
Top 1% Virtual Assistants
-
Use AI Tools & Software
Appointment setters are the ones in charge of ensuring that businesses stay busy and profitable. They work with appointment schedulers to find a time slot for a customer’s appointment, then they will call or email them to confirm their appointment.
The appointment setter will then make sure that the customer knows where they need to go, and what they should bring. They may also be in charge of making follow-up calls or emails after an appointment has been completed for a variety of reasons, including reminding customers about overdue balances or appointment cancellations.
Appointment setters are crucial to any business because without them there would not be anyone who could fill the gap when someone is absent from their position as an appointment scheduler. Without appointment setting positions being filled by staff members, many businesses would have no one left to handle these tasks!
You want appointment setters that are going to be reliable and available when you need them. When hiring a freelance appointment setter, make sure your appointment setter is organized, detail oriented, energetic, good with people and telephones. Avoid appointment setters who don’t show up for their scheduled appointments or phone calls on time. The best way to find out if someone’s a good fit as an appointment setter is by observing how they handle the initial contact – whether in person or over the phone – with prospective clients about scheduling services like yours.
Be sure appointment setters are knowledgeable about your company and the services you offer. They should be able to answer general questions with out having to consult a manual or website for information. The appointment setter needs to know every detail of your business, including names, locations, pricing, products/services offered and contact information in case there is any need for an appointment cancellation notification – as well as being familiar with all applicable local regulations governing businesses like yours. When hiring new appointment setters, don’t forget that they must have excellent customer service skills- even if it’s just over the phone.
It might take some time but when looking for appointment setting help hire someone who will understand what’s needed from them on behalf of the company and be able to handle all of their appointment setter duties with ease.
Don’t forget that appointment setting is a job in itself! The person you hire as an appointment setter must have excellent customer service skills, even if it’s just over the phone. After all, they are representing your company when scheduling appointments for prospective clients – so make sure they know how to answer questions about pricing, products/services offered and contact information in case there is any need for appointment cancellation notification-as well as being familiar with local regulations governing businesses like yours. You want someone who will represent your business at its best without ever forgetting what’s important: quality customer service by knowledgeable people!
Appointment setters are a vital part of any outbound sales team. They’re responsible for reaching out to prospective customers and setting an appointment that leads to either a sale or no-sale at the end of the appointment. But what makes an appointment setter successful? There are five tips they need to follow in order to be effective!
First, it is important that you always use your best voice when talking on the phone with potential clients. When you speak clearly and confidently, prospects will know that you want their business and can help them get more opportunities in life. The second tip is not skipping over details when explaining features or benefits of products or services offered by your company. Prospects often ask questions so don’t be intimidated. Third, it’s important that appointment setters don’t get discouraged when they call a prospect and are told no thanks or the appointment is not available on their calendar.
Fourth, appointment setters need to work with sales reps to learn more about potential clients so they can better anticipate what types of products, services, features and benefits might interest them most. Fifth, following up with past customers after an appointment should always go without asking for anything in return from them at first contact point – you never know who will end up becoming your next customer!
One of the most important parts of appointment setting is scheduling prospective clients. Prospective client schedules are best approached by thinking about who they will be meeting with and when – not just what day or time works for them. Once you have an idea, call to schedule that appointment and make sure the person you’re speaking to has all pertinent information: date, time, name of company being visited, location (including city), contact info if there’s a phone number on their website (or other online presence). It might sound like overkill but it saves tons of back-and-forth trying to figure out which one your prospect wants!
If someone from your office takes care of calls before hand then this part can go pretty quickly; otherwise it’s better to have your appointment setter make the call themselves. There are some great appointment setting templates out there that can be downloaded and used for free!
The key is just being prepared so you don’t leave anything up in the air or get off-track while on a phone appointment with someone who might not want to talk about whatever it was they were supposed to meet with you about anyway. It also helps minimize any errors when scheduling appointments – nobody likes showing up at an appointment only to find they’re either too early, late, or even put into the wrong location because of confusion over which one their appointment should take place in.
If we look back at our earlier example where we scheduled a meeting between two people from company A and company B, then we’ll need to make sure that the appointment setter has all of this information.
Then if there’s someone who can take care of calls before hand you could say “Please schedule an appointment for Jane with Person X on Thursday at 11am,” or “please reschedule John’s appointment because his flight was cancelled.” But when doing one over the phone yourself just use your best judgement as far as what needs to go in the appointment.
There are many ways to set appointments, but knowing what information you need before calling and how all that info should be communicated can make a huge difference in the success of your appointment setting process!
A lot of sales people and appointment setters ask, “Can appointment setters get me customers?” The answer is yes. But in order for your appointment setting to be successful you must have three things: a compelling value proposition, an attractive offer or package that sets the customer apart from competitors with similar products/services, and good follow up by phone or email after each contact.
· A compelling value proposition – provide out how your product or service satisfies their needs
· An attractive offer or package that sets the customer apart from competitors with similar products/services
· Good follow up by phone or email after each contact
The appointment setter’s job is to get appointments for the sales person. They can’t sell anything themselves, but they are helping by setting up meetings that a salesperson would not have been able to do on their own. Though appointment setters may be responsible for calling people and arranging interviews or showings, appointment setters don’t need to be skilled with public speaking or selling as long as they know how to present information about your company in an organized way.
Appointment Setters should think of themselves more like customer service representatives than door-to-door salesman when it comes down to getting customers into stores so you’re business has lots of repeat visitors!
A good appointment setter will make sure that every potential client is treated with the same attention and care.
Appointment setters are often seen as a last resort when it comes to getting new customers, but appointment setters can be an integral part of your business’s success if they’re given enough training in what is needed for repeat visits!
Can Appointment Setters Get Me Customers? Yes, appointment setting does work and appointment setter should have three things: compelling value proposition; attractive offer or package that sets customer apart from competitors with similar products/services; good follow up by phone or email after each contact. The appointment setter’s job is not to sell anything themselves only help sales person by arranging appointments they couldn’t do on their own. A good appointment maker will make sure potential client is treated with same attention and care.
Appointment Setters can be integral part of business success if they’re given enough training in what is needed for repeat visits!
Appointment setters are professionals who work on appointment setting. They’re typically responsible for making sure a company has enough qualified leads to take care of the client’s needs.
What appointment setters do:
Get in touch with potential customers and ask them about their availability, during which they’ll also offer more information about what products or services may be able-to help solve their problem.
Follow up if there is no response on the first contact to see if any appointment can be scheduled at that point before proceeding to make new contacts again. If so, then follow up after the appointment was made as well for feedback from both parties involved (the customer and your company).
For eCommerce businesses, appointment setting becomes even more important as it directly impacts sales and revenue. With our expertise in this area, we offer a range of services specifically tailored to meet the needs of eCommerce companies. Some of these services include:
- Lead Generation: We help identify potential customers for your eCommerce business through various tactics such as market research, targeted advertising, and data mining.
- Email Marketing: We can also assist with email marketing campaigns, sending out personalized and targeted emails to potential customers to generate interest in your eCommerce business and schedule appointments.
- Follow-Up Calls: We understand the importance of following up with potential leads. Our team can make follow-up calls to remind prospects of scheduled appointments, answer any questions they may have, and further nurture the relationship.
- Appointment Scheduling: Our team can efficiently manage your appointment scheduling process, ensuring that all appointments are set up in a timely manner and with all the necessary information provided to both parties.
- CRM Management: We can also assist with managing your customer relationship management (CRM) system, ensuring that all leads and appointments are properly tracked and followed up on.
Inbound sales is where you make your appointment setter’s job a lot easier by directing them to the right person in your company. For example, if they are calling about an HR issue and you have an HR team that handles those issues, then transfer the call to that department instead of just giving them someone from general customer service. Inbound sales also includes following up with people who called but didn’t reach anyone for whatever reason. Make sure these customers know what’s going on or let them know when someone will be available to speak with them so they don’t feel like their time was wasted or ignored. And finally, offer some little thing as a token of appreciation such as sending over literature for something specific related to their inquiry.
Inbound calls can be time-consuming and frustrating, but they’re a necessary evil. Outbound appointment setters are often needed to call clients who have recently signed up for an appointment or called in with questions about their account. The best way outbound appointment setters may differ from other types of agents is the need for empathy. Some of these customers will not yet know what type treatment they’ll receive so it’s important that you ask them if there is anything specific they want discussed before making the appointment. For example, if someone has just been diagnosed with breast cancer then this would be a good thing to talk about when setting up an appointment as opposed to simply looking at available times on your calendar and choosing one based on availability.
The appointment setter should also focus on making the appointment convenient. The customer may not know what times work best so it’s worth asking them which days and hours are available to see if there is something that works better than others. When scheduling appointments, it can seem like you’re just trying to find any opening in your schedule but you want to make sure this isn’t an inconvenience for the client as well because remember — these people usually call after being diagnosed with breast cancer! So finding appointment slots shouldn’t even feel like a job at all because of how important it is for us to take care of their needs and provide excellent service.
But before setting up the appointment, it’s important that the appointment setter gets all of the information about what type of appointment they need. For example: a person may have been diagnosed with breast cancer and is looking for an appointment to get their mammogram on Wednesday at 12pm but you only offer appointments from Monday-Friday at various times then this would be a perfect opportunity to suggest something different! If you don’t provide those types of services or if there isn’t another location nearby than we can work together to find one that fits their needs.
When setting up initial consultations, I’ve found myself asking questions like “What treatments are you interested in?”, “How many people will be coming?” and even just talking about how someone might feel before meeting my staff for the first time.
We want to make sure that appointment setters are an integral part of our team and we’re looking for people with excellent communication skills, empathy, and a willingness to be flexible. But there’s always more information you can learn about appointment setting so take some time today to read through this article or contact us at Stealth Agents if you have any questions!